36C25621R0040_2.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 - 6 36C25621R0040 X 01-20-2021 520-21-1-7039-0001 520-22-101 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans HCS ATTN: Cynthia Kinsman (NCO 16) 400 Veterans Ave, Bldg T102 Rm A110 Biloxi MS 39531 Cynthia Kinsman/Cynthia.Kinsman@va.gov 228-523-5062 This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/. Proposals received from contractors who are not verified as a SDVOSB in VetBiz will not be considered for award. This includes Joint Ventures. Joint Venture Agreements must be submitted with proposal to be considered. Contract award shall not be delayed due to loss of SDVOSB verification. Verification showing seal shall be included with proposal.

BASE OFFER ITEM: FURNISH ALL LABOR, TOOLS, SUPERVISION, EQUIPMENT, MATERIALS, SUPPLIES, PERMITS & OTHER REQUIREMENTS NECESSARY TO PERFORM ALL WORK ASSOCIATED WITH PROJECT 520-22-101 GENERATOR CONTROLS UPGRADE, BILOXI, FOR THE GULF COAST VETERANS HEALTH CARE SYSTEM (GCVHCS), 400 VETERANS AVENUE, BILOXI, MS 39531.

SITE VISIT: AN ORGANIZED SITE VISIT WILL BE HELD AT THE DATE/TIME/LOCATION SHOWN IN FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I. THIS WILL BE THE ONLY SITE VISIT CONDUCTED FOR THIS PROCUREMENT.

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL QUESTIONS IN WRITING, USING EXHIBIT F, (EMAIL IS ACCEPTABLE) TO THE CONTRACTING OFFICER SHOWN ABOVE NO LATER THAN

4:00 PM CST TIME ON THURSDAY - FEBRUARY 11, 2021.

SEE BLOCK 13A FOR SOLICITATION CLOSING DATE.

THE GOVERNMENT RESERVES THE RIGHT TO AWARD THE BASE OFFER ITEM ONLY IF SUFFICIENT FUNDS ARE AVAILABLE.

PER VAAR 836.204 AND FAR 36.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $500,000 AND $1,000,000

APPLICABLE NAICS CODE: 238210 ELECTRICAL CONTRACTORS & OTHER WIRING INSTALLATION CONTRACTORS - SIZE STANDARD: $16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: BILOXI, HARRISON COUNTY, MS 39531

NOTE: IN NEGOTIATED PROPOSALS "BID" AND "BIDDER" MEAN "OFFER" AND "OFFEROR"

X X 52.211-10 X 1 CD & 3 Hard

3 PM

CST

03-02-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( U.S.C.

8127(d)

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items & Block #17 Continuation X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Financial Services Center

(ATTN: CAT 0474)

P.O. Box 149975 Austin TX 78714 8975 877-353-9791 512-460-5545 X Cynthia L. Kinsman

NCO1615L2-4313

Table of Contents

SITE VISIT MAP - Biloxi VA

EXHIBIT A PERFORMANCE RELEVANCY SURVEY

EXHIBIT B PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

EXHIBIT C SUBCONTRACTOR INFORMATION AND CONSENT

EXHIBIT D CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY

EXHIBIT E SURETY FORM

EXHIBIT F REQUEST FOR INFORMATION FORM

WD General Decision No. MS20210050 01-01-2021 ICRA - Project 520-22-101

SUPPLEMENTAL INFORMATION - POWER COMMAND CONTROLLERS

VA CATEX - 520-22-101 GENERATOR SWITCH GEAR July 2020

010000 GENERAL REQUIREMENTS

013323 SHOP DRAWINGS

017419 CONSTRUCTION WASTE MANAGEMENT

260511 REQUIREMENTS FOR ELECTRICAL INSTALLATIONS

260521 LOW VOLT CONDUCTORS

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

262726 WIRING DEVICES

263214 ENGINE GENERATORS - 2000 KW

263623 AUTOMATIC TRANSFER SWITCHES

270511 REQ FOR COM INSTALL

DIAGRAM, SINGLE-LINE GENS 1 _ 2 EXISTING dated 7-08-2009 DIAGRAM, SINGLE-LINE OVERVIEW E1 OF 330 dated 1-10-2011 DIAGRAM, SINGLE-LINE UTILITY-TIE-FEEDER _B_ dated 1-10-201 DIMENSION PRINT OUTLINE DRAWING KOHLER POWER SYSTEMS dated 11-5-2010 DIMENSION PRINT OUTLINE DRAWING dated 11-5-2010 DIMENSION PRINT STRUCTURE-BREAKER DATA dated 1-15-2010 Drawing ES _ 102 PARTIAL SITE GUIDE PLAN _ NORTH Drawing ES _ 111 ELECTRICAL SERVICE EQUIPMENT YARD Location Plan sheet 1 of 2 dated 6-16-2020 Generator Yard Plan sheet 2 of 2 dated 6-17-2020

MP 110 FUEL OIL SYSTEM FOR SERVICE YARD AREA F

PROJECT NO. 520-22-101

GENERATOR CONTROLS UPGRADE

VA GULF COAST VETERANS HEALTH CARE SYSTEM

BILOXI, MS 39531

SCOPE OF WORK (12.14.2020)

Furnish all labor, tools, supervision, equipment, materials, supplies, permits, and other requirements necessary to complete the General Requirements and Scope of Work for installation, configuration and commissioning of emergency generator controls and other described work located at the VA Gulf Coast Veterans Health Care System, Biloxi, Mississippi for Project Number 520-22-101.

Place of Performance: The work shall be performed at the Gulf Coast Veterans Health System (GCVHS) – [also referred to as VA Medical Center-VAMC Biloxi] located at 400 Veterans Avenue, Biloxi, Mississippi, 39531-2410.

Installation Time: All work shall be completed within 120 calendar days after “Notice to Proceed” is received by the Contractor.

A. General Requirements “Contractor” means electricians and any other sub-contractors required.

1. All work shall be performed with strict compliance to all applicable OSHA regulations, with safety of personnel being the utmost priority.

2. No work shall be performed unless a designated Competent Person is present on the job site. Contractors shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work.

a. The names of Competent Persons and proof of qualification to meet OSHA requirements must be provided to the COR prior to commencement of any work.

b. OSHA 10-Hour training is required for all workers on site; proof of training must be provided to the COR.

c. OSHA 30-Hour training is required for all supervision and Competent Persons; proof of training must be provided to the COR.

d. Contractors shall have ready access to the latest versions of the following references:

i. NFPA 70, National Electrical Code.

ii. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

iii. NFPA 70E, Standard for Electrical Safety for the Workplace.

iv. NFPA 110, Standard for Emergency and Standby Power System.

v. OSHA Standard 29 CFR 1910, Subparts I & S.

vi. International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

vii. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

viii. VHA Directive 1028, Electrical Power Distribution System

e. Contractors shall have and provide all necessary labor/manpower, supervision, tools, equipment, materials, supplies, transportation, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

f. Offeror is to include a bid bond with the proposal.

3. Contractor shall have a dedicated project manager assigned for the duration of the project.

4. PRICING/TRAVEL: There is no travel associated with this contract.

5. Hours of Work: All work should be performed during normal weekday business hours 7 am to 4:30 pm Central, exclusive of federal holidays unless approved in advance and in writing minimum of 5 workdays.

The ten (10) federal holidays observed by the Federal Government for this requirement are:

Also included would be any other day specifically declared by the President of the United States of America to be a Federal Holiday.

6. Contractor shall keep work site clean and free from debris. When “Debris” is mentioned it refers to all trash, material, and equipment that has been generated from the project and includes demolition. Contractor is required to remove debris daily and either needs to be removed from property or placed in a dumpster located in an approved area. “Work Site” means the project site, project staging area, or lay-down yard, or any location not owned or leased by Contractor where Contractor performs work under this contract.

7. Contractor will not be allowed to use government materials, dumpster, equipment or labor.

8. All work on site is subject to the requirements of the Government and local utility company policies and procedures. Some examples include, but are not limited to:

a. Safety policies.

b. Cell phone usage.

c. Site specific security requirements.

d. Site traffic rules and policies.

9. COR Authority: In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of Award.

10. Contractor is required to have a quality control program for tracking and ensuring quality work.

11. CONTRACTOR QUALIFICATIONS AND PERSONNEL REQUIREMENTS:

a. The Contractor shall provide personnel skilled, trained and certified to perform the services as stated in this statement of work. The contractor’s personnel shall carry themselves in a professional manner. All personnel shall be U.S. Citizens. Offerors shall complete and return Contractor Certification with offer.

b. VAMC requires that the Contractor be licensed in the State of Mississippi.

Offeror’s shall note license number on documents provided with technical package and/or provide copy of license(s) with offer.

c. Contractors shall provide experienced Electrical Contractors having properly trained and licensed permanent staff required to perform the proposed emergency generator controls work. Electrical Contracting (i.e. the construction, repair, testing, and maintenance of healthcare emergency power generators and emergency power control systems) shall be a specialty of the Contractor’s business.

d. Contractors shall have expertise with hardware/software/programming and interface of computers/programmable logic controllers (PLCs)/controllers and the like for generator equipment greater than 2MW in a mixed configuration of four or more units (variable generator sizes).

e. Contractors shall have and provide proof of extensive knowledge, technical training, and experience (of at least 5 years but prefer 10 years) with installing sophisticated control systems for generators varying in sizes greater than 2MW that can load shed/part load/synchronize generators of varying sizes/synchronize generators in varying configurations to commercial power/ concurrent operation with commercial power/isolated operation/interface with commercial power provider to control system operation/interface with commercial power provider safety interlocks/and other suitable configurations for the purposes of providing consistently reliable backup emergency generator operations. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage i.e. 120V, 240V, 480V, 12kV, 23kV); low voltage controls; AC controls and power; DC controls and power; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances. Provide a resume for the person that will be the primary oversight for this project. This person is required to have documentation of the 40hr OSHA construction training in addition to training and experience pertaining to power systems and generator controls. Support personnel must provide documentation of having taken the 10hr OSHA construction training and shall provide a record of training and experience in power systems. Trainees should be identified and limited. Documentation is required for the bid and at the start of work should staffing change.

f. Contractors shall specialize in control systems for generators varying in sizes greater than 2MW, including wiring and components necessary to build an automatic control center that automatically responds to the loss of commercial power by starting the generators in a selectable configuration, synchronizes all generators in the selected configuration within 30 seconds, communicates and operates all automatic high voltage switches to the selected configuration, provides secure, redundant computer interface for operators (local to the control center (quantity two) and remote, fully functional consoles (quantity two) that allows one-touch selection of operating modes, one-touch system startup and shutdown.

g. Contractors shall provide proof of continuous experience of at least 5 years but prefer 10 years as the general contractor performing building or rebuilding complex backup generator systems comprised of generator units varying in sizes above 2MW and a control center comprised of a computer operable system that provides the operator with graphical control of automatic and manual operation of all key components of the system. This experience shall include work on at least two systems (one within the last three years) dedicated as emergency backup power systems for campus type medical centers or hospital systems that have multiple high voltage commercial power supplies (23kV or higher) and multiple high voltage load circuits (13kV or higher) feeding buildings used for medical purposes including Surgery, ICU, Lab, Acute care, Behavior Health, Food and Nutrition, Laundry, Community Living Center (nursing home), Imaging (X-ray, MRI, CT, etc.), or additional critical medical activities that require emergency generator capabilities (full load within 10 seconds) backed up by emergency backup power (full load within 30 seconds).

h. Offer shall provide how they will be able to provide a response time to meet all warranty work within 90 minutes as requested in Scope of Work Paragraph B5.

i. Provide hard copies of the contract proposal and a copy of the proposal on CD.

j. The offer needs to include the responsibility matters section with the proposal.

12. SECURITY REQUIREMENTS AND PROCEDURES:

A. Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Badging instructions will be provided at kick-off meeting after award.

B. No photography of VA premises is allowed without permission of the Contracting Officer or COR.

C. VA reserves the right to close down or shut down the project site and order Contractor’s employees off the premises in the event of national emergency or extreme weather event. The Contractor may return to the site only with approval of the Contracting Officer or COR.

D. The Certification and Accreditation requirements of VA Handbook 6500.3 do not apply and a Security Accreditation Package is not required.

13. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS:

The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government. The Contractor shall also ensure that all services provided to the Government under this agreement comply with all Government mandated procedures, standards, and requirements.

As the Government develops and implements new or modified policies and procedures either to comply with internal agency rules and procedures or to comply with applicable rules, regulations, statutes, or other binding obligations ("Additional Compliance Terms"), the Government reserves the right to incorporate such Additional Compliance Terms into this Agreement. The Contractor hereby acknowledges and agrees that such Additional Compliance Terms shall become part of this agreement. The Government shall provide the Contractor with prior written notice regarding the date by which the Contractor shall comply with each set of Additional Compliance Terms ("Compliance Date"). Failure to comply with the Additional Compliance Terms prior to the Compliance Date shall be cause for the Government to immediately terminate this agreement. In the event that the Government terminates this agreement because of the Contractor's failure to comply with Additional Compliance Terms by the Compliance Date, the Contractor shall be liable for such reasonable costs as may be associated with the Government’s efforts to procure a replacement Contractor and associated systems and services.

Scope of Work

The intent of this project is to end up with a reliable backup generating system with all the capabilities of the existing system and one additional feature; load shedding. To meet the intent, this project will replace the existing generator paralleling and switchgear controls with open source controls as described below, replace and re-build internal components and replace communication wire and protective wire sheathing from the control center to each generator. The scope of work includes the project specifications for the existing generator controls. See attached specification section 26 32 14 ENGINE GENERATORS (2000 KW) and section 26 36 23 Automatic Transfer Switches to be used as guide specifications in the controls upgrade for this effort.

*NOTE: The VA does not want to preserve the proprietary systems and software of the current control center (controlling the startup, synchronization, and operation of all four units). The control center is to be rebuilt utilizing the most modern open-source controllers, computers, electrical and electronic equipment, and code available on the market. At the completion of the project, the VA will be provided and will maintain access to all equipment, data bases, memory, code, code sources, etc. including all passwords, passcodes, or access keys (mechanical or electronic). The individual generator controls within each existing generator unit would remain original manufacturer’s equipment. Each individual generator control system must communicate with the new control center to send and receive commands necessary to operate the system as described below. To further clarify, the intent is for each individual generator control system to communicate with the new control center to send and receive commands necessary to operate the system as detailed in the scope of work and as currently operated. With one exception; load shed programming shall be included in this contract and is not a current mode of operation of the system.

1. Site Overview The generator compound is located near the center of the VA Biloxi Campus and houses four (4) generators tied to a common bus. Included in the contract documents for this effort are the design drawings for the electrical site plan which shows location of the generators and other pertinent features related to this effort. See drawings ES – 102 (PARTIAL SITE GUIDE PLAN – NORTH); ES – 111 (ELECTRICAL SERVICE EQUIPMENT YARD); MP 110 (FUEL OIL SYSTEM FOR SERVICE YARD AREA F); DIAGRAM, SINGLE-LINE OVERVIEW, E1 OF 330 dated 1-10-2011; DIAGRAM, SINGLE-LINE UTILITY-TIE-FEEDER B dated 1/10/2011; DIAGRAM, SINGLE-LINE GENS 1 & 2 (EXISTING) dated 7-08-2009; DIMENSION PRINT OUTLINE DRAWING dated 1-15-2010; DIMENSION PRINT OUTLINE DRAWING (KOHLER POWER SYSTEMS) dated 1-15-2010; DIMENSION PRINT STRUCTURE-BREAKER DATA dated 1/15/2010; Location Plan sheet 1 of 2 dated 6-16-2020; and Generator Yard Plan sheet 2 of 2 dated 6-17-2020. These generators provide emergency power to the campus and, parallel with, and export to, the utility; They are not classified as Life Safety generators.

a. Description of Existing Equipment

i. Generators

1. Generator #1- Cummins/Onan DQKC, 2000 kW, 4160 V; OEM Engine Controls.

a. 4.16/12.47kV Transformer

2. Generator #2- Cummins /Onan DQKC, 2000 kW, 4160 V; OEM Engine Controls.

a. 4.16/12.47kV Transformer

3. Generator #3- Kohler REOZD, 2250 kW, 12470 V; OEM Engine Controls.

4. Generator #4- Kohler REOZD, 2250 kW, 12470 V; OEM Engine Controls.

5. Note: The power command controllers on the Cummins engines have been upgraded recently. Photos of the ECMs are included in the attachment of this contract.

ii. Paralleling Switchgear/Controls

1. Installed by Kohler in 2009. Model SGP – 1331, serial number ES – 90596 (was part of CARES project)

2. Proprietary system. (see *NOTE above)

3. Configured to accommodate up to six (6) generators (the requirement of this project is to upgrade the system controls to accommodate up to six generators). Breakers for future generators 5 and 6 are not installed.

4. Two (2) local Human Machine Interfaces (HMI).

5. Two (2) remote interface (located in VA Chief Engineer’s Office and electrical shop, VA Electric Shop & Chief Engineer’s Office requires a computer terminal with the latest programming which will operate exactly like the operation and monitoring consoles in the control room providing a remote location from which the system can be operated and monitored). There is no existing remote interface in the Biloxi VA Electric Shop or at the VA Chief engineer’s Office at Building 10.

6. Note: There is no additional space available inside the existing switchgear building 91.

7. Existing PTs are located in building 91 above generator breakers.

2. Items to be replaced under this Scope of Work [Offers shall provide details/specifications of what is being offered to replace existing equipment]

a. All programmable logic controls (PLC’s) required for generator control shall be replaced.

b. Human Machine Interface (HMI’s) and Remote Interface shall be replaced.

c. All primary and ancillary components necessary for the system to operate as described/intended.

d. All wiring necessary for the system to operate as described/intended. All communication wire between each generator and the control center is to be replaced. Use shielded cable for control wire.

e. Any electrical/controller cabinetry, ducting, racks, cooling systems, or other utility items needed must fit and operate within the footprint of the existing control center in a professional/sustainable manner.

f. The upgrades for this project are limited to the switchgear/paralleling control center and associated wiring between the control center and each engine/generator.

3. Project Requirements

a. All hardware shall be commercial off-the-shelf (COTS) and of the latest generation.

b. All software/firmware shall be the latest generation with all currently available updates installed.

c. Contractor shall develop and provide detailed design drawings adequate for installation, maintenance, troubleshooting and repair. Drawings shall be updated “As-Built” and shall include:

i. A detailed Bill of Material

ii. Unique identification number for each hardware device.

iii. Detailed wiring schematics of the entire system with wire and equipment identification.

iv. Equipment/hardware interconnection diagram.

d. All design drawings, software configuration and license keys shall become the property of VAMC, with no limitations or encumbrances on their use, distribution or transfer of ownership.

i. All software licenses shall be for the full software version for which it is intended and in perpetuity. Under no circumstances shall subscription-based licensing be approved or accepted.

ii. Contractor shall provide VAMC with copies of installation media for all software used, and a detailed list containing the following:

1. Name/Location of Component in which the software resides.

2. Software Title.

3. Software Version.

4. Software License Key(s).

a. If there are multiple instances of any software installation, the appropriate number of license keys shall be provided.

e. Usernames and Passwords.

i. All system Login information shall be provided to VAMC. There shall be no inaccessible partitions.

ii. Contractor shall provide VAMC with three (3) DVD’s containing full documentation on all hardware and software used.

iii. Contractor shall provide VAMC with three (3) DVD’s containing copies of all final as-built design drawings.

iv. Contractor shall provide VAMC with three (3) DVD’s containing copies of all final programming for each programmable component. File names shall include the unique hardware identification number of the component for which it is intended.

v. Contractor shall provide VAMC with three (3) DVD’s containing configuration files for each configurable device. File names shall include the unique hardware identification number of the component for which it is intended.

f. Contractor shall provide VAMC with a detailed flow chart of the installed sequence of operations. There is no documented sequence of operations. Documentation of the new sequence of operations developed for this project will be provided to the VA as part of the deliverables.

g. Contractor shall be responsible for all field wiring, including control, data and control power.

i. All wiring shall be labeled for easy identification in the field.

ii. All devices shall be labeled with device ID.

4. System Requirements –

a. Generator Control

i. Emergency Power

1. Automatically sense loss of utility power and automatically start system to provide campus wide power within 30 seconds.

2. Automatically re-connect to utility when utility power is restored.

ii. Island Mode

1. Closed transfer from utility power to generator power to campus, disconnect from utility.

iii. Utility Mode

1. Closed transfer from generator power to utility power, disconnect from generator buss.

iv. Parallel and Export

1. Synchronize with utility and export power for system reliability and/or peak shaving.

2. Provide Modbus connection to allow local utility company control of start/stop function. Note: Any required information from the utility would be on the utility’s terms; typically, they do not charge for information required for work on our systems. However; any required hardware replacement, programming, testing or troubleshooting due to the upgrade will be billable and needs to be included in this project.

3. Peak shaving mode shall allow for individual or any combination of generators and shall incorporate monitoring and management for continual run-time leveling. Note: The upgraded system includes the addition of peak shave operation. Run time leveling is to occur between peak shaving events.

v. Maintenance Mode

1. Allow individual generator unloaded run.

2. Allow individual generator parallel and export.

3. Allow individual generator synchronization and tie to energized generator buss.

b. HMI/Remote Interface

i. Allow operator selection of preferred mode of operation.

ii. Display of Generator Process Variables.

1. Generator Mode

a. Automatic

b. Off

c. Manual

2. Engine Monitoring (monitor what is currently being monitored, no additional monitoring is being sought in this project)

a. Water Temperature

b. Oil Pressure

c. Battery Voltage

d. RPM

e. Hours

3. Generator Monitoring

a. Voltage

b. Frequency

c. Current

d. Power (kW)

e. Power Factor

f. % Load

iii. Display of system variables

1. Breaker Status

a. Utility Mains

i. Availability

ii. Open

iii. Closed

iv. Voltage

v. Frequency

vi. Current

vii. Power (kW)

viii. Power Factor

b. Tie Breakers

i. Open

ii. Closed

c. Generator Breakers

i. Open

ii. Closed

d. Distribution/feeder breakers

i. Racked Out

ii. Closed and in Auto

iii. Closed and in Manual

iv. Open and in Auto

v. Open and in Manual

vi. Synchronizing (when in sync the breaker will close)

iv. Graphics

1. Graphics shall be of similar configuration to existing to minimize operator training requirement.

2. Operation shall include one button (touch screen) system start, one button stop after selecting operating modes noted above.

v. Training

1. Four semi-annual training sessions on system operation shall be included, with the first session to take place prior to system commissioning.

2. Basic system operating instructions shall be compiled in Microsoft Word format. Document shall be delivered to VAMC prior to commissioning.

c. Commissioning

i. System commissioning shall include:

1. Verify operation of HMI panels, all functions.

2. Verify operation of Remote Interfaces with local utility provider, all functions.

3. Verify generators operate as intended.

4. Verify switchgear controls operates as intended.

5. All upgrades and modes of operation will be tested at least (3) three times in random order selection during a final inspection of the contract requirements.

5. Warranty Requirements

a. Contractor shall warrant all materials and workmanship for a minimum period of two years.

b. Warranty work shall include labor and materials.

c. Response time for all warranty work shall be 90 minutes. Because this system is relied upon for emergency power for a medical center which operates every day of every year, the Contractor shall include contact information for warranty calls that is manned 24/7.

d. Personnel responding to warranty calls shall have the knowledge, skills, and training as outlined in this SOW and applicable codes, standards, and VA requirements.

e. Any manufacturer’s warranty in excess of one-year shall be transferred to the VA.

f. Contractor reserves the right of offering additional 5-year material and workmanship warranty and the Government has the option to accept this additional 5-year warranty.

-End of Scope of Work-

A.4 SCHEDULE OF OFFER ITEMS

CONTRACT LINE ITEM NUMBER CLIN 0001:

(See Scope of Work, Specifications and Drawings)

AWARD POLICY: The Base Offer Item includes all labor, tools, supervision, equipment, materials, supplies, permits and other requirements necessary for the Generator Controls Upgrade, GCVHCS, 400 Veterans Ave, Biloxi, MS. Offerors shall submit an offer for CLIN 0001. The Government reserves the right to award the base offer item only if sufficient funds are available. Based upon availability of funds, award will be made to the offeror whose offer best conforms to the request for proposal, will be most advantageous to the Government considering past performance factors, technical factors, and price-related factors, as included in the solicitation.

CLIN 0001, BASE OFFER ITEM - GENERAL CONSTRUCTION: Furnish all labor, tools, supervision, equipment, materials, supplies, permits and other requirements necessary to perform all work associated with Project 520-22-101 Generator Controls Upgrade, Biloxi, GCVHCS, Biloxi, MS.

PERIOD OF PERFORMANCE – 120 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001 - __________________________________________

CONTINUATION OF SF 1442 - BLOCK # 17

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1.1 GENERAL PROPOSAL INFORMATION

Project: 520-22-101 Generator Control Upgrades, Biloxi Issuing Office: Network Contracting Office 16 Location of Project: GCVHCS, 400 Veterans Ave, Biloxi, MS 39531 Point of Contact: Cynthia Kinsman, Contracting Officer, NCO 16 – Biloxi, MS E-mail: Cynthia.Kinsman@va.gov

1. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration.

1. Joint Ventures must be verified SDVOSB and registered in SAM.

1. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

3. Past Safety Record: VHA DIRECTIVE 7715 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT EXHIBIT D CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using Exhibit D. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT EXHIBIT D (AND THE ASSOCIATED ADDITIONAL REQUIRED INFORMATION) AS A PART OF THEIR PROPOSAL PACKAGE WILL BE RATED LOWER THAN AN OFFEROR THAT DOES PROVIDE.

1. Site Visit: An organized site is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation.

1. Requests for Information (RFIs): RFI’s are due, utilizing Exhibit F, no later than (NLT) 4:00 PM CST Time February 11, 2021 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contracting Officer, Cynthia L. Kinsman at Cynthia.Kinsman@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C25621R0040 and Project #520-22-101.

1. Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. All proposals will be submitted by mail (USPS, UPS, FEDEX, etc.) or hand carried to the below address:

· Department of Veterans Affairs

· Gulf Coast Veterans Health Care System

· Network Contracting Office 16 (NCO 16)

· ATTN: Cynthia Kinsman

· 400 Veterans Ave, Bldg T102 Rm A110

· Biloxi, MS 39531

1. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $500,000 and $1,000,000

1. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 238210 - Electrical Contractors and Other Wiring Installation Contractors. The Small Business size standard is $16.5 Million.

1. Wage Determination (WD): General Decision No. MS20210050 dated 01-01-2021 for this solicitation is incorporated as an attachment to this solicitation.

1. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

1. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

1. Superintendence: The offeror shall provide, from their own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

13. Holidays: The following federal holidays are observed:

Christmas Day

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

14. Contractor Performance Assessment Reporting System (CPARS):

Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

1.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 520-22-101 Generator Controls Upgrade, Biloxi A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

B. Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

C. Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions.