010000 GENERAL REQUIREMENTS.docx
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- Solicitation number
- 36C25621R0040
About this file
This document contains a federal contract opportunity solicitation for generator controls upgrade work. The Gulf Coast Veterans Health Care System seeks proposals for a generator controls upgrade project at its Biloxi, Mississippi facility. Offerors must visit the site by the date stated in the forthcoming request for proposals. The 100% service-disabled veteran-owned small business set-aside contract award date is approximately 30 days after the proposal receipt date in early February 2021. The 120-day performance period begins with the notice to proceed. The construction cost is estimated between $500,000 to $1 million. Offerors must represent their status and meet limitations on subcontracting in the response.
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10-01-14
SECTION 01 00 00
GENERAL REQUIREMENTS
TABLE OF CONTENTS
| 1.1 SAFETY REQUIREMENTS | 1 |
| 1.2 GENERAL INTENTION | 1 |
| 1.3 STATEMENT OF BID ITEM(S) | 2 |
| 1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR | 3 |
| 1.5 CONSTRUCTION SECURITY REQUIREMENTS | 4 |
| 1.6 OPERATIONS AND STORAGE AREAS | 6 |
| 1.7 ALTERATIONS | 14 |
| 1.8 DISPOSAL AND RETENTION | 16 |
| 1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS | 18 |
| 1.10 RESTORATION | 20 |
| 1.11 PHYSICAL DATA | 20 |
| 1.12 PROFESSIONAL SURVEYING SERVICES | 21 |
| 1.13 LAYOUT OF WORK | 22 |
| 1.14 AS-BUILT DRAWINGS | 24 |
| 1.15 USE OF ROADWAYS | 24 |
| 1.16 RESIDENT ENGINEER'S FIELD OFFICE | 25 |
| 1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT | 30 |
| 1.18 TEMPORARY USE OF EXISTING ELEVATORS | 31 |
| 1.19 TEMPORARY USE OF NEW ELEVATORS | 33 |
| 1.20 TEMPORARY TOILETS | 34 |
| 1.21 AVAILABILITY AND USE OF UTILITY SERVICES | 35 |
| 1.22 NEW TELEPHONE EQUIPMENT | 37 |
| 1.23 TESTS | 37 |
| 1.24 INSTRUCTIONS | 38 |
| 1.25 GOVERNMENTFURNISHED PROPERTY | 39 |
| 1.26 RELOCATED // EQUIPMENT // ITEMS // | 41 |
| 1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT | 42 |
| 1.28 CONSTRUCTION SIGN | 42 |
| 1.29 SAFETY SIGN | 43 |
| 1.30 PHOTOGRAPHIC DOCUMENTATION | 44 |
| 1.31 FINAL ELEVATION Digital Images | 48 |
| 1.32 HISTORIC PRESERVATION | 49 |
| 1.33 VA TRIRIGA CPMS | 49 |
10-01-14 ii
SECTION 01 00 00
GENERAL REQUIREMENTS
1.1 safety requirements Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.
1.2 GENERAL INTENTION
A. The general intent of this project is to install non-proprietary generator controls for the four emergency back-up generators located in the area commonly known as Graceland. The contractor is to furnish all labor, tools, supervision, materials, permits, and other requirements as necessary to complete the General Project Requirements and the work as described in the scope of work.
B. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.
1.3 STATEMENT OF BID ITEM(S)
A. The subject project “Generator Controls Upgrade“, is work that includes installing upgraded non-proprietary software, programming and controls for each of the four emergency back-up generators located at the Biloxi VAMC. The items to be replaced in this contract include all PLC’s required for generator control, all Gen-Set Controllers and all HMI’s and remote interface shall all be replaced.
There are no deductive pay items in this project.
There is no phasing of work items in this project.
See scope of work for full description of requirements for this effort.
1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR
A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.
1.5 CONSTRUCTION SECURITY REQUIREMENTS
| A. | Security Plan: |
| 1. | The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. |
| 2. | The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. |
| B. | Security Procedures: |
| 1. | General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. |
| 2. | Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. |
| 3. | No photography of VA premises is allowed without written permission of the Contracting Officer. |
| 4. | VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. |
| E. | Document Control: |
| 1. | Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”. |
| 2. | The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project. |
| 3. | Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request. |
| 4. | These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer. |
| 5. | All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA. |
| 6. | Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”. |
| 7. | All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS). |
| a. | Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system. |
| b. | “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed. |
| F. | Motor Vehicle Restrictions |
| 1. | Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies. |
| 2. | A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only. |
1.6 OPERATIONS AND STORAGE AREAS
| A. | The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. |
| B. | Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. |
| C. | The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. |
| D. | Working space and space available for storing materials shall be as determined by the COR. |
| E. | Workmen are subject to rules of Medical Center applicable to their conduct. |
| F. | Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. |
| 1. | Do not store materials and equipment in other than assigned areas. |
| 2. | Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation. |
G. Phasing: n/a
| H. | Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. |
| 1. | No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. |
| 2. | Contractor shall submit a request to interrupt any such services to COR, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. |
| 3. | Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. |
| I. | Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. |
| J. | To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: |
| 1. | Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. |
| 2. | Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR. |
| K. | Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. |
1.7 ALTERATIONS n/a
1.8 DISPOSAL AND RETENTION
| A. | Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows: |
| 1. | Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR. |
| 2. | Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center. |
| 3. | Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. |
1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS
| A. | The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer. |
| B. | The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor. |
(FAR 52.236-9)
C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.
1.10 RESTORATION
| A. | Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. |
| B. | Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. |
| C. | At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment. |
| D. | Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2). |
1.11 PHYSICAL DATA n/a
1.12 PROFESSIONAL SURVEYING SERVICES
A. Any survey work performed shall be certified by a MississipPI LICENSED SURVEYOR. SURVEYOR SHALL CERTIFY AS TO NOT HAVING ANY FINANCIAL INTEREST IN THIS CONTRACT.
1.13 LAYOUT OF WORK
A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.
B. Upon completion of the work, the Contractor shall furnish the COR, one electronic copy and reproducible drawings at the scale of the contract drawings, showing the finished grade on the grid developed for constructing the work, including burial monuments and fifty foot stationing along new road centerlines. These drawings shall bear the seal of the registered land surveyor or registered civil engineer.
C. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of Article "Professional Surveying Services".
1.14 AS-BUILT DRAWINGS
| A. | The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. |
| B. | All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested. |
| C. | Contractor shall deliver two approved completed sets of as-built drawings to the COR prior to receiving final payment. |
| D. | Paragraphs A, B, & C shall also apply to all shop drawings. |
1.15 USE OF ROADWAYS
| A. | For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges. |
| B. | When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations. |
| C. | When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof. |
1.16 RESIDENT ENGINEER'S FIELD OFFICE n/a
1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT
| A. | Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions: |
| 1. | Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment. |
| 2. | Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces. |
| 3. | Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated. |
| 4. | Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freezeup damage. |
| 5. | The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system. |
| 6. | All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government |
| B. | Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government. |
| C. | This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections. |
D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.
1.18 TEMPORARY USE OF EXISTING ELEVATORS n/a
1.19 TEMPORARY USE OF NEW ELEVATORS N/A
1.20 TEMPORARY TOILETS
A. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.
1.21 AVAILABILITY AND USE OF UTILITY SERVICES
| A. | The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge. |
| B. | The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required. |
| E. | Electricity (for Construction and Testing): Furnish all temporary electric services. |
| 1. | Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor. |
| F. | Water (for Construction and Testing): Furnish temporary water service. |
| 1. | Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor. |
| 2. | Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation at COR discretion of use of water from Medical Center's system. |
| G. | Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at Contractor's expense. |
1.22 NEW TELEPHONE EQUIPMENT N/A
1.23 TESTS N/A
1.24 INSTRUCTIONS N/A
1.25 GOVERNMENT-FURNISHED PROPERTY N/A
1.26 RELOCATED // EQUIPMENT // ITEMS // N/A
1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT N/A
1.28 CONSTRUCTION SIGN N/A
1.29 SAFETY SIGN
| A. | Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground. |
| B. | Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted. |
| C. | Maintain sign and remove it when directed by COR. |
| D. | Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign. |
| E. | Post the number of accident free days on a daily basis. |
| Estimated Cost |
| No. of Photographs |
| Up to |
| $250,000 |
| 50 to 100 |
| " " |
| $500,000 |
| 100 to 150 |
| " " |
| $1,000,000 |
| 150 to 200 |
| " " |
| $2,000,000 |
| 200 to 250 |
| " " |
| $5,000,000 |
| 250 to 300 |
| " " |
| $10,000,000 |
| 300 to 400 |
| More than |
| $10,000,000 |
| 400 to 500 |
1.30 PHOTOGRAPHIC DOCUMENTATION N/A
1.31 FINAL ELEVATION Digital Images N/A
1.32 HISTORIC PRESERVATION
Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.
1.33 VA TRIRIGA CPMS N/A
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