S06-36C25525R0106 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 07-07-2025

657A4-21-800

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25525R0106

06-24-2025

X

X X

Project 657A4-21-800, TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure

Building 1

The above solicitation is hereby amended as follows:

A. To add the Pre-bid Conference Agenda.

B. To add the Pre-bid Conference Attendance Roster.

All Terms and Conditions of this solicitation remain the same.

Arnold J. Payne

Contracting Officer

PRE-PROPOSAL CONFERENCE OUTLINE

PROJECT 657A4-21-800-TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1 July 1, 2025 @ 11:00AM CDT

Introduction

(a) Good morning, thank you for taking the time to attend this pre-bid conference.

(b) Today we will first discuss contractual issues, project requirements, and finally conduct a walkthrough of the areas.

(c) Before we begin, let me first introduce myself and the Government staff.

CS – Lucia Cowsert

CO – Arnold Payne

COR – Virgil (Tommy) Durrow

Alternate COR - Bryar Pim

Projects Chief Supervisor – Dominic Thompson

Engineer Tech – Bobbie Sullivan

(d) Please ensure that you have signed the attendance roster – this will be published along with any applicable amendment to the solicitation in SAM.gov.

I. Contractual Issues

1. General:

(a) Project Title: 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1t

(b) Cost Range: Between $10,000,000 and $20,000,000, NAICS Code 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

(c) Completion Time: 900 or 540 Calendar Days, depending on which CLIN is awarded, after receipt of notice to proceed.

(d) Site Visit Questions must be sent via email to Lucia Cowsert at Lucia.Cowsert@va.gov, by 2:00 pm central time on Monday, July 7, 2025. An amendment will be issued to provide the answers to questions as well as to provide a copy of the attendance roster. If any questions warrant an amendment, one will be issued and posted to SAM.gov. All interested contractors are responsible to check the SAM.gov website prior to submitting a proposal to ensure that they have seen and acknowledged all amendments. Proposals are due, Thursday, July 31, 2025, at 2:00 to Arnold.Payne@va.gov and Lucia.Cowsert@va.gov.

(e) Fax or electronically faxed bids are NOT acceptable.

mailto:Lucia.Cowsert@va.gov mailto:Arnold.Payne@va.gov mailto:Lucia.Cowsert@va.gov

(f) The project is 100% set aside for Service-Disabled Veteran Owned Small Business. IAW VAAR 852.219-75, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (See Calculation of Self- Performed/Subcontracted Work worksheet in solicitation).

(g) Award will be made using the BEST VALUE, LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Source selection process outlined in FAR Part 15. Note that offers that are not technically acceptable cannot be selected, regardless of price.

The Government plans to award without discussions. However, we reserve the right to open discussions if necessary.

(h) Please pay attention to the proposal submittal instructions of the solicitation package. Failure to provide information is the most common reason for a proposal to fail technically. Offerors are encouraged to read the Factors for technical acceptability carefully. Offerors are responsible for providing the information requested in the solicitation for both price and technical factors.

(i) Failure to provide an adequate Contractor Safety Plan which addresses the minimum standards for compliance under Factor 5 can be a technical failure.

(j) Make sure you are current with your Federal Contractor Veterans’ Employment Report (VETS-4212) in accordance with FAR 22.1302(b).

(k) Offerors must provide a breakdown of labor and material costs by division for each bid item in the solicitation. Failure to provide a breakdown of labor and materials with the proposal will render the proposal technically unacceptable.

(l) Failure to acknowledge any, and all amendments issued to this solicitation shall be cause for rejection of the offer.

(m) Please keep side-bar conversations to a minimum. Pictures may only be taken while being escorted, cannot be taken with people in them and no photos of anything that could be considered VA “sensitive information”.

2. Disclaimer Statements:

(a) Remarks and explanations at the conference shall not qualify the terms of the solicitation.

(b) Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

3. Bonds:

(a) A bid Bond in the amount of 20% of the bid price is required and must be submitted with your proposal submission.

(b) After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued.

4. Buy American Act: The solicitation is subject to the Buy American Act, and it generally requires the use of American made products. Please keep this in mind when you are providing product submittal data.

5. Davis-Bacon Act/ Service Contract Act: All labor performed under this contract is subject to the Davis-Bacon Act and related labor laws, to include the payment of at least the amounts shown in the wage determination in the solicitation. If the wage rate changes prior to the proposal due date, an amendment including the current rates will be issued.

6. Other Contracting Topics:

(a) Special Note regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well.

The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

(b) The contractor is expected to maintain insurance coverage during the contract period as directed in the specifications.

(c) Progress payments will be made no later than 14 days after receipt of an acceptable invoice.

(d) There are 2 important submittals that we need at contract start-up. They are the Schedule of Values, and a Construction Schedule.

(e) Weekly meetings will be held with the contractor and VA staff via MS Teams. A qualified and approved superintendent must be present on site at all times. This individual will be responsible for submitting daily logs describing work performed to the COR each day.

(f) All contractor staff must complete the badging process prior to commencing work at the medical center.

II. Technical Issues – I will now turn the conference over to the COR. Please ensure that you stay together as a group during the walk through so that information can be presented only once.

See attached document: S06-657A4-21-800-Pre-Bid Attendance Roster 07012025.