S06_Att2 RFI Pre-Bid Responses IFB Amendment 0003 556-24-107 Solicitation 36C25225B0015_08062025.xlsx
XLSX spreadsheet 15 KB Posted
- Solicitation number
- 36C25225B0015
About this file
This file is a pre-bid response document containing questions and answers for IFB 36C25225B0015, a cooling tower fan replacement project at Captain James A. Lovell Federal Health Care Center in North Chicago, IL. The responses, posted on July 31, 2025 as Amendment 0003, address nine questions from Blue Yonder regarding project requirements and logistics.
Key clarifications include: the VA will provide reference documents for the custom-made cooling towers but contractors must comply with current solicitation requirements; the superintendent may serve as Site Safety & Health Officer (SSHO) if qualified by the VA, but Quality Control Manager must be a separate role; laydown/storage areas and dumpster locations will be coordinated between contractor and Contracting Officer's Representative at mobilization; photographic documentation is required with daily production reports but can be performed in-house (no third-party service required), with strict prohibitions on including patients, visitors, or employees in photos; the existing Building Management System uses Automated Logic; CAD files are available at VA's discretion; and VA will provide Submittal Exchange for electronic submittals. The project falls under NAICS code 238220 for plumbing, heating, and air-conditioning contractors with a 197 calendar day performance period.
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Sheet1
| 556-24-107 IFB Replace Cooling Tower Fans for Pre -Bid Solicitation Questions - 07/25/2025 |
| Captain James A Lovell Federal Health Care Center (FHCC) Solicitation for Bidders |
| This IFB Pre-Bid response is intended to clarify the scope, not conflict with it. |
| If a response appears to conflict with the scope, please contact the VA COR. |
| NO. | RFI FROM | QUESTION OR COMMENT | VA RESPONSE 07/31/2025 | RESPONSE POSTED IN AMENDMENT NO. |
| 1 | Blue Yonder | The existing cooling towers are custom made. Please provide the original design plans to determine the tower fill media size and capacity, fan CFMs and HP, temperatures, basin sizes, etc. | VA has attached some documents for reference. These in no way detract from the requirements from the current solicitation. (SEE ATTACHMENT: S06_Att2A Bldg.188 Chiller Plant Portfolio in Response to RFI Question 1 IFB Amendment 0003 556-24-107 Solicitation 36C25225B0015_08062025 | 0003 |
| 2 | Blue Yonder | Can the Superintendent fulfill the Quality Control Manager (QCM) role? | Review and comply with the contract documents. Superintendent may act as SSHO if qualified (see RFI 3) QA/QC can not be superintendent or SSHO. | 0003 |
| 3 | Blue Yonder | Can the Superintendent fulfill the Site Safety & Health (SSHO) role? | See RFI 2. Review and comply with 01 35 26 - 1.7 "Site Safety and Health Officer" (SSHO) and "Competent Person". The superintendent can act as the SSHO if VA determines them to have the proper qualifications and competency. The SSHO must remain on-site at all times during construction. There is no case in which the SSHO can attend to multiple projects at the same time. | 0003 |
| 4 | Blue Yonder | Will the VA provide laydown/storage areas? If so, where will they be located? | The Contractor and COR will coordinate laydown/storage area at the time of mobilization. Consideration will be made to get this area close to the job site but locations are subject to change depending on facility needs. | 0003 |
| 5 | Blue Yonder | Will the VA provide an area for a dumpster? If so, where will that be located? | The Contractor and COR will coordinate laydown/storage area at the time of mobilization. Consideration will be made to get this area close to the job site but locations are subject to change depending on facility needs. | 0003 |
| 6 | Blue Yonder | Are there any requirements regarding photographic documentation? | Review and comply with the contract documents. GC is required to prepare and submit photographic documentation of all projects with their submitted daily production reports. |
SOW: "In no case shall the GC allow any team member to take photographs with patients, visitors, or employees in the picture." PHI and PII is also not allowed in photographs.
| Photographic documentation falls under daily logs. This is not required to be a 3rd party service. | 0003 | |||||
| Please confirm if this will be required as part of this project? | Yes photographic documentation is required. | |||||
| If required, must this be a 3rd party service? | ||||||
| Or can it be performed inhouse by general contractor? | ||||||
| 7 | Blue Yonder | Please confirm the current BAS vendor/system for the building? | The existing BMS is by Automated Logic. Refer to specification 230923. | 0003 | ||
| 8 | Blue Yonder | Are CAD files available for all of the issued drawings? Or will they be available after award is made? | The A&E provided CAD files to the VA, and they are at the discretion of the VA to provide. | 0003 | ||
| 9 | Blue Yonder | Will the VA be providing an electronic submittal program, or is it expected that the general contractor provides this? | VA will provide Submittal Exchange. | 0003 | ||
| Are there programs or software that are acceptable? |
NO. RFI FROM QUESTION OR COMMENT VA RESPONSE 07/31/2025 RESPONSE POSTED IN AMENDMENT NO.
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