36C25025B0039_1.docx

36C25025B0039

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C25025B0039 X 06-0 -2025 583-25-1-650-0008 583-26-221 36C250 Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337 Email only. Send to the contract specialist at stacie.hill@va.gov No physical documents will be accepted.

Stacie Hill

(937) 268-6511 ext. 4651 Upgrade Fire Alarm System, Project 583-26-221

The chosen contractor shall provide complete construction services including labor, material, equipment, and supervision required to complete the subject project for the Richard L.

Roudebush VAMC located at 1481 W. 10th St, Indianapolis, IN 46202.

An organized pre-bid site visit is scheduled. Please see FAR provision 52.236-27 for additional details.

Per VAAR 836.204 the magnitude of construction is estimated between $1,000,000 and $2,000,000.

The NAICS code is 238210 with a size standard of $19 million.

Bid and bid bond will be accepted, via email only, if received before the date/time specified in block 13a below.

Send bids to the email specified in block 8 above. Hand delivered and mailed bid/bond will not be accepted.

A virtual bid opening will be conducted. See Information Regarding Bidding Material, Bid Guarantee, and Bonds for details.

This solicitation is 100% set-aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA certified SDVODBs in the Department of Veterans Affairs, Office of Small Disadvantaged Business Veterans Certification website (https://veterans.certif y .sba.gov/) OR the Dynamic Small Business Search database (https://dsbs.sba.gov) at the time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75 "Limitations on Subcontracting..."(Jan 2023)( Deviation) located in the General Conditions section of the solicitation.

X X 52.211-10 X 10:00

EDT

07- -2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

UEI:

Tax ID:

Email Address:

See Bid Schedule

583-3650162-650-854200-2670 23NRNR000

36C250 Network Contracting Office (NCO) 10 Department of Veterans Affairs 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337 Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429 Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

BID AND DEDUCT SCHEDULE

Upgrade Fire Alarm System Project No 583-26-221

1. ITEM I, UPGRADE FIRE ALARM SYSTEM: BASE BID: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items. The contractor shall update the entire fire alarm system and associated equipment within multiple buildings at the main VAMC campus and Cold Springs Road campus as detailed in the SOW Technical Requirements section and project drawings.

Item I/Base Bid: $___________________________________________________

2. ITEM II, BASE BID except delete fire alarm system and associated equipment replacement within all buildings at the Cold Springs Road campus.

Item II $____________________________________________________________ Page 1 of Page 1 of

STATEMENT OF WORK

Upgrade Fire Alarm System Project Number: 583-26-221

GENERAL PROJECT SCOPE:

The Contractor shall update the entire fire alarm system and associated equipment within multiple buildings at the main VAMC campus and Cold Springs Road campus as detailed in the Technical Requirements section, project bid drawings and documents, and VHA Master Construction Specifications. Completion of this project will provide necessary updates to obsolete life safety components throughout the medical center and improve both communication and functionality of the system.

Location: All work shall be performed throughout building numbers 1, 5, 6, 19, 21, 22, 23, 24, and the employee parking garage at the Richard L. Roudebush VA Medical Center (RLR VAMC) campus, located at 1481 West 10th Street, Indianapolis, IN 46202. Work shall also be performed throughout building numbers 7, 9, 42, and 43 at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222.

Period of Performance: Period of Performance shall be 210 days following Notice to Proceed (NTP). All work shall be performed to minimize outages and disruption to the RLR VAMC, including phasing. Work shall be performed during normal VAMC business hours, which are 6 AM to 5 PM Monday-Friday, and may also include weekend work if it is deemed necessary.

TECHNICAL REQUIREMENTS:

A. The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as detailed in the project bid drawings and specifications, as well as the below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. All work performed under this project shall fully adhere to all VA Design and Master Specification criteria including energy conservation requirements, as well as relevant additional standards and criteria outlined in the Project Specifications. The Contractor shall be responsible for field verifying existing conditions prior to bid. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on-site as part of the contract to accomplish the following:

1. The Contractor shall remove obsolete fire alarm control panel components and replace with new Siemens compatible components and cards to provide an updated system capable of full functionality and communication. Existing control panel cabinets shall be reused and retrofitted for new Siemens equipment. New Siemens fire alarm control panel components shall be current industry standard equipment and not obsolescent for a minimum of five years.

a. The Contractor shall choose a replacement system that achieves full communication and functionality with the existing system in building 5 at the RLR VAMC campus.

b. For bidding purposes, the Contractor shall plan to replace the existing system in building 5 with an updated system to achieve full communication and functionality with the upgraded system throughout the main campus buildings. The building 5 panel replacement shall be deducted from the contract if onsite investigation and main campus fire alarm upgrades determine that a panel replacement in building 5 is not necessary to achieve system functionality and obsolescence requirements.

2. The Contractor shall remove and replace with new all fire alarm system initiating and notification devices to provide full functionality and communication with new fire alarm control panel components and overall fire alarm system. Devices include but are not limited to annunciating panels, smoke detectors, heat detectors, duct detectors, manual pull stations, horns, and strobes. If a device is found in a location that is not required per code, the Contractor shall inform the VA for a determination of necessity. All devices should plan to be replaced for bidding purposes.

3. The Contractor shall make all wiring connections and verify proper communication among all components. For bidding purposes, the Contractor shall plan to reuse all wiring from panel to devices. Though not expected, if replacement cabling is required for proper communication, it will be addressed with a modification. All unused wiring shall be removed from the cabinet and wireways per specification.

4. The Contractor shall install a new main NCC including graphic computer tower and monitor at the RLR VAMC campus in a VA determined location. Equipment shall be current industry standard. The Contractor shall also provide and install notification modems with capability to report signals via email and/or text notifications over cellular network at both the RLR VAMC and CSR campus locations. The Contractor shall be responsible for all wiring and utility/telecommunication requirements for proper function and signal strength of the notification modems. Main campus graphics system shall not display alarms or control the remote campus system.

5. The Contractor shall obtain programming rights and rewrite fire alarm programming as necessary to meet applicable codes and standards. Where functions are determined by customer preference, the Contractor shall refer to the COR who will refer to the electric shop supervisor for input. The following categories of programming will be addressed with the Contractor by the VA (not to be limited to):

a. Program putting system into test by zone

b. Program exterior doors shutting only in zone in alarm

c. Program disarming loops

d. Program custom audible instructions by zone

6. The Contractor personnel shall be factory trained, authorized, certified, and licensed representatives of the major equipment manufacturer Siemens Industry Inc.

7. The Contractor shall identify the locations of all initiating and notification devices without the help of VA personnel. Device lists and drawings will be provided but complete accuracy should not be assumed or planned for.

8. The Contractor shall provide a full set of updated fire alarm as-builts in PDF format. The as-built documents shall detail the following information:

a. Initiating device locations, fire alarm control panel locations, annunciating panel locations, alerting device locations, etc. as applicable to this project

b. Addressable devices shall display unique identifying address on as-built drawings

c. Detailed wiring schematics for each fire alarm control panel

d. Sequence of operations for the fire alarm system programming

e. Parts list with quantities and part numbers

9. The Contractor shall use the documents listed in the Appendix section of this SOW to obtain device types and quantities for bidding purposes.

a. Devices in building 5 of the RLR campus are not expected to be replaced.

b. The employee parking garage of RLR campus contains one (1) Siemens FS250 panel and twelve (12) smoke detectors anticipated for replacement.

10. The Contractor shall be responsible for providing the spare devices listed in the construction specification by description and quantity.

11. The Contractor shall provide system training as specified in the construction specifications to properly prepare VA personnel to operate the new system.

12. Contractor parking is currently NOT authorized on the RLR VAMC campus. All contractor personnel will be required to park at the VA’s Cold Springs Road campus.

13. Installation and components shall comply with all applicable International Building Code (IBC) standards, National Fire Protection Association (NFPA) standards, and the local Authorities Having Jurisdiction (AHJ).

14. The Contractor shall patch any rated walls, ceilings, or ceiling components disturbed during construction to the safety requirements of the UL assembly.

15. The Contractor shall develop a fire safety plan as described in the project specifications. This plan shall have an emphasis on Interim Life Safety Measures and NFPA fire watch requirements. The Contractor shall ensure all fire doors are operational at the end of each workday. The Contractor shall attend weekly virtual meetings with VA Safety and contract personnel to discuss phasing approach and schedule.

16. The Contractor shall develop a technical design approach towards maximizing fire alarm coverage throughout the hospital to minimize system outages and fire watch necessities while the new system is implemented. The VA preference is to replace system components by loop, ensuring an entire loop is replaced in one workday and the system is operational before close of business. If the system is not operational by close of business, the Contractor shall provide fire watch according to VA policy and NFPA 101.

17. The Contractor shall be responsible for complying with all requirements of working within an active Medical Center, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, infection prevention restrictions, PPE requirements, etc.

18. The Contractor shall be responsible for providing their own infection prevention containment cart for the project. The majority of the work shall be completed without a containment cart in non-high risk corridor areas. Containment carts shall be required for above ceiling work as necessary to pull new communication wire. Greater infection prevention requirements will be required if devices are located in high-risk areas, patient/exam rooms, and if fire alarm panel cabinet work becomes dirty or invasive. The VA maintains the authority to implement all applicable infection prevention restrictions.

B. Prior to the start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the RLR VAMC during and following completion of the repairs. Responsibilities include but are not limited to:

1. The Contractor shall deliver/install equipment without interfering with the normal flow of vehicle and pedestrian traffic at the Medical Center.

2. It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

3. It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

CONTRACTOR GENERAL REQUIREMENTS

C. All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

D. The Contractor is currently unauthorized to park on the RLR VAMC campus. All Contractor employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking may be authorized in the F-Lot only when directed by the COR.

E. The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damages that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

1. Labeled including the company name, contact information, and project(s) name.

2. Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

3. Locked and located only in the space authorized by the COR.

4. Used for storage of materials and equipment for the specific project only.

5. Not used for a working space. No work shall be conducted inside or outside the temporary storage container.

6. Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

7. NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

8. Removed within 15 days after the project closeout or the final invoice payment.

F. The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC:

1. All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

2. The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

G. Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

H. The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall act with professional behavior at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval.

I. The VA is not responsible for variability in the price of goods or consumables used during demolition and construction of this project.

DELIVERABLES:

J. The Contractor shall provide the phase plan and schedule within five (5) business days from the contract award.

K. The Contractor shall submit a Site-Specific Safety Plan to the COR within ten (10) business days from the contract award. The plan must be approved by the COR before any work begins.

L. The Contractor shall submit all products for approval by the COR before beginning construction.

M. The Contractor shall submit daily logs to the COR on a weekly basis, at minimum.

N. The Contractor shall provide a two-week look-ahead to the COR on a weekly basis.

O. The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

P. The Contractor shall provide waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions.

Q. The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

R. The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance.

S. The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification. The Contractor shall verify all affected items due to an electrical panel shutdown and present them to the COR on the Utility Outage Permit.

T. The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

HEALTH AND SAFETY:

U. The Contractor shall have the responsibility for the safety of their own personnel. No physical work can begin until a Site-Specific Safety Plan is approved, governed by the Accident Prevention (FAR 52.236-13) clause. It is the responsibility of the Contractor to safeguard the public, Contractor personnel, etc. during construction. The VA will not intervene except when the safety of VA personnel or property is at risk, or imminent risk to life safety exists.

V. Provide appropriate signage, barricades, etc., as appropriate, and as directed by the COR. The Contractor will dictate appropriate PPE for each work area and clearly indicate those requirements at all entrances to construction areas. The Contractor is to fill out and post the Construction Safety Poster with critical safety information at the main entrance door to the construction site.

W. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All “Skilled Trades” workers including but not limited to welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respective trade.

X. The Contractor shall comply with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all ICRA requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to the Contractor.

Y. The Contractor shall perform all work in accordance with ICRA requirements, and it is the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If equipment is damaged during the work, the Contractor will be responsible for any repairs/replacements that are required.

Z. The Contractor shall properly identify all chemicals with an OSHA GHS label and store them according to OSHA regulations. The Contractor shall keep all applicable OSHA GHS approved label and SDS sheets on the job site.

AA. The Contractor shall provide all necessary tools, equipment, Personal Protective Equipment (PPE), and all ICRA and safety related materials to perform the work in a safe, effective, and timely manner. The Contractor is responsible for providing digital negative air monitors for all Infection Control barriers requiring a negative air space. All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I.

AB. The Contractor shall comply with OSHA Standard 29 CFR1926, Subpart AA for all confined space entry. A VA confined space permit shall be required prior to entry into confined spaces.

AC. The Richard L. Roudebush VAMC campus is a smoke-free facility. It is the Contractor’s responsibility to maintain compliance to this policy within the campus.

SECURITY:

AD. The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

AE. The Contractor and all subcontractors are required to obtain a PIV or PIV-I badge before work begins and shall always display their badge openly when on RLR VAMC property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

AF. The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime Contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access. Currently the electronic key is set to be reprogrammed every four (4) days.

AG. The C&A requirements do not apply, and a Security Accreditation Package is not required.

ATTACHMENTS:

AH. Fire-Life Safety System Inspection Testing and Maintenance Certificate_121723

AI. FIRE ALARM DEVICE LOCATION LIST

AJ. FA System Equipment Inventory

AK. VA 583-13-104 FIRE ALARM AS-BUILTS

AL. 2021_Build.1 Life Safety Drawings AM. Building 7-CSR – Fire Protection (BUILDING 7 CSR) AN. Annual CTI 2019 Building 9 – Aadco Alarm (BUILDING 9 CSR) AO. Vet House CTI – 2019 – Aadco Alarm (BUILDING 42 CSR)

AP. Build. #43_Coumadin Clinic – Fire Alarm Layout (BUILDING 43 CSR)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Currently accessed here: https:/sam.gov/. Enter the solicitation No. (SF 1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A virtual public bid opening will be held by the Contract Specialist one hour after the date and time specified in Box 13 of the SF 1442 (subject to amendment). Bidders are responsible for ensuring and verifying their bids and all required documents are received at the email designated in SF 1442 block 8 by the date and time specified in SF 1442 block 13A (subject to amendment). No physical bids will be accepted.

The following documents are to be included in the bid submission:

(1) An original, fully completed and signed SF 1442 Offer page.

(2) Acknowledgment of any amendments issued either by completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

(3) An original, fully completed bid and deduct schedule. The Base Bid amount for the entire project is entered in block 17 of the SF 1442 Offer page.

(4) An original, completed and signed SF 24 Bid Bond.

(5) A completed and signed copy of VAAR clause 852.219-75 - VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION).

(6) A completed and signed copy of FAR 52.219-28 - POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2024), if the Contractor does not have representations and certifications in SAM or does not have a representation in SAM for the NAICS code applicable to this contract.

Bidders may participate in the bid opening by using MS Teams or telephone.

To use MS Teams, use the following link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDZkNTM2ZjMtZGViOC00MDEyLTk5YjYtNzUyYzU2NTE3NGM1%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%2297753fce-e3a8-41fb-a788-7fa0c2ecbf4c%22%7d Meeting ID: 241 320 197 977 Passcode: w5gD99KA To use a telephone, dial: +1 205-235-3524 and enter Phone conference ID: 592 759 502#

PROJECT INFORMATION

PROJECT NUMBER: 583-26-221

PROJECT LOCATION:

Richard L. Roudebush VA Medical Center 1481 W. 10th Street Indianapolis, IN 46202-2803

MAGNITUDE OF CONSTRUCTION: Between $1,000,000 and $2,000,000.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238210

TYPE CONSTRUCTION: Electrical Contractors and other Wiring Installation Contractors SMALL BUSINESS SIZE STANDARD: $19.0 Million PERIOD OF PERFORMANCE: 210 calendar days from receipt of Notice to Proceed WAGE DETERMINATION: Department of Labor General Decision Number IN2025002 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: https://sam.gov/content/home.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to the contract specialist at stacie.hill@va.gov. The subject line of the email must read ‘RFI – 36C25025B0039.’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to https://sam.gov/ as necessary in amendment format. Deadline for submission of RFIs for this solicitation is 10:00 ET 06/27/2025. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102(a) requires be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. If a bid is received and bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: VETS-4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

BONDING INFORMATION/ALTERNATIVE PAYMENT PROTECTIONS

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (copy of original if facsimile bids are allowed) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties must be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

VHA DIRECTIVE 1192.01: The Construction Contractors’ representatives performing construction activities on the Cincinnati VA Medical Center-Fort Thomas validate that the following additional requirements are in place before starting construction activities on campus:

Annual influenza shot is required for all staff performing work on campus. Contractor badge must be obtained and worn by the contractor or representative at all times while on campus. The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected. Seasonal influenza with Vaccines (VHA Directive 1192.01) CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1. Each contractor whose contract award is estimated to exceed $250,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

NOTE: “System…