36C25018B0807-003.pdf

SPECIFICATIONS

03/27/18

Relocate PM&R to

Basement of Building #2

Project No. 539-17-102

Cincinnati VAMC

Cincinnati, OH

Prepared by

VA250-16-R-0247 539-17-102

RELOCATE PM&R TO BASEMENT OF BLDG. #2

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 10-17 01 32 16.17 Project Schedules (Small Projects – Design/Build) 04-11 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17

Sample ICRA document Above Ceiling Permit sample document

01 42 19 Reference Standards 05-16 01 45 29 Testing Laboratory Services 08-17 01 74 19 Construction Waste Management 09-13

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 02-16

DIVISION 04 – MASONRY

Not used

DIVISION 05 – METALS

05 50 00 Metal Fabrications 07-14

DIVISION 06 – WOOD,PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 20 00 Finish Carpentry 08-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 81 00 Applied Fireproofing 10-17 07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-17

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16

00 01 10-2

08 31 13 Access Doors and Frames 02-16 08 41 13 Aluminum-Framed Entrances and Storefronts 08-16 08 71 00 Door Hardware 01-16 08 71 13 Automatic Door Operators 02-16 08 80 00 Glazing 10-15

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes – on drawings 04-15 09 22 16 Non-Structural Metal Framing 05-16 09 29 00 Gypsum Board 11-14 09 30 13 Ceramic/Porcelain Tiling 09-15 09 51 00 Acoustical Ceilings 12-16 09 65 13 Resilient Base and Accessories 02-16 09 65 16 Resilient Sheet Flooring 02-16 09 65 19 Resilient Tile Flooring 12-15 09 68 00 Carpeting 10-15

09 72 16 VINYL-COATED FABRIC WALL COVERINGS

09 91 00 Painting 01-16 09 96 59 High-Build Glazed Coatings 07-14

DIVISION 10 – SPECIALTIES

10 11 23 Tackboards 10-15 10 14 00 Signage 10-15 10 21 23 Cubicle Curtain Tracks 05-15 10 26 00 Wall and Door Protection 10-15 10 28 00 Toilet, Bath, and Laundry Accessories 02-16 10 44 13 Fire Extinguisher Cabinets 08-14

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17 12 36 00 Countertops 12-15

DIVISION 13 - SPECIAL CONSTRUCTION

Not used

DIVISION 14– CONVEYING EQUIPEMENT

Not used

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16 21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16

00 01 10-3

22 05 23 General-Duty Valves for Plumbing Piping 09 -15 22 07 11 Plumbing Insulation 09-15 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 09-15 22 13 00 Facility Sanitary and Vent Piping 09-15 22 40 00 Plumbing Fixtures 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 08-17 23 05 12 General Motor Requirements for HVAC and St eam

Generation Equipment 08-17

23 05 41 Noise and Vibration Control for HVAC Pipin g and Equipment

02-15

23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15 23 07 11 HVAC and Boiler Plant Insulation 02-15 23 08 00 Commissioning of HVAC Systems 11-16 23 09 23 Direct-Digital Control System for HVAC 09- 11 23 11 23 Facility Natural-Gas Piping 08-17 23 31 00 HVAC Ducts and Casings 03-13 23 37 00 Air Outlets and Inlets 02-15 23 82 00 Convection Heating and Cooling Units 04-11

DIVISION 25 – INTEGRATED AUTOMATION

Not Used

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors an d Cables 01-17 26 05 26 Grounding and Bonding for Electrical Syste ms 01-17 26 05 33 Raceway and Boxes for Electrical Systems 0 5-14 26 09 23 Lighting Controls 05-14 26 27 26 Wiring Devices 01-16 26 51 00 Interior Lighting 08-14

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installati ons 06-15 27 05 26 Grounding and Bonding for Communications S ystems 06-15 27 05 33 Raceways and Boxes for Communications Syst ems 06-15 27 10 00 Control, Communication and Signal Wiring 0 6-15 27 11 00 Communications Equipment Room Fittings 06- 15 27 15 00 Communications Structured Cabling 01-16 27 41 31 Master Antenna Television Equipment and Sy stems 06-15 27 51 16 Public Address and Mass Notification Syste ms 10-15

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 13 00 Physical Access Control System 10-11 28 23 00 Video Surveillance 09-11 28 31 00 Fire Detection and Alarm 10-11

00 01 10-4

DIVISION 31 – EARTHWORK

Not used

DIVISION 32 – EXTERIOR IMPROVEMENTS

Not used

DIVISION 33 – UTILITIES

Not used

DIVISION 34 – TRANSPORTATION

Not used

DIVISION 48 – Electrical Power Generation Not used

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

2-3A000 COVER SHEET

2-3A001 PROJECT GENERAL NOTES, ABBREVIATIONS AND SYMBOLS

2-3A002 CODE INFORMATION LIFE SAFETY PLANS

2-3A003 CAMPUS PLAN – SITE LOGISTICS

2-3A010 AXONOMETRIC VIEW

2-3A050 BASEMENT DEDUCT ALTERNATES PLAN

2-3A200 BASEMENT NEW WORK PLAN

2-3A210 BASEMENT NEW WORK RCP

2-3A502 ENLARGED PLANS & ELEVATIONS

2-3A510 INTERIOR ELEVATIONS

2-3A511 INTERIOR ELEVATIONS

2-3A512 INTERIOR ELEVATIONS

2-3A517 INTERIOR ELEVATIONS

2-3A518 INTERIOR ELEVATIONS

2-3A610 DOOR SCHEDULE AND DOOR DETAILS

2-3A620 PARTITION TYPES AND DETAILS

2-3A711 CASEWORK SECTIONS & DETAILS

2-3A900 FINISH SCHEDULE

2-3A901 FINISH LEGEND

2-3A902 FINISH PLAN

2-3A904 BASEMENT – FURNITURE & EQUIPMENT PLAN

FX101 FIRE PROTECTION BASEMENT PLAN – FIRE SUPPRESSION

PL101 PLUMBING UNDERGROUND PLANS

PL102 PLUMBING BASEMENT PLAN

PL601 PLUMBING SCHEDULES, DETAILS AND ISOMETRICS

MH001 INDEX, LEGEND & GENERAL NOTES

MH101 BASEMENT FLOOR PLAN – DUCTWORK

MH501 DETAILS

MH502 DETAILS

MH601 CONTROLS AND AUTOMATION

MH602 SCHEDULES

MP101 BASEMENT FLOOR PLAN - PIPING

E1 SYMBOLS

E2 LIGHTING FIXTURE DESCRIPTION

E3 ELECTRICAL DISTRIBUTION SCHEDULES

E4 ELECTRIC SINGLE LINE -SECONDARY ELECTRIC

E5 TECHNOLOGY DETAILS

00 01 15 - 2

E6 TECHNOLOGY DETAILS

E7 PANELBOARD SCHEDULES

E8 ELECTRICAL DETAILS

1-E1 BASEMENT FLOOR PLAN -REMOVALS

1-E2 BUILDING 1 - BASEMENT FLOOR PLAN

2-E1 BASEMENT FLOOR PLAN - LIGHTING

2-E2 BASEMENT FLOOR PLAN - POWER

2-E3 BASEMENT FLOOR PLAN - SIGNALS

- - - END - - -

00 01 15 - 3

(SAMPLE LIST OF DRAWINGS)

VAMC (NAME) (SPEC No.)

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

SITE PLANNING

L1 Site Plan

L2 Planting Plan

L3 Site and Planting Details

ARCHITECTURAL

30-1 Ground Floor Plan

30-2 Elevations

30-3 Wall Sections and Details

30-4 Industrial Stair, Dock Leveler, Areaway

Sections and Details

30-5 Reflected Ceiling Plan

30-6 Schedules

- - - E N D - - -i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIP MENT, UTILITIES,

AND IMPROVEMENTS

1.10 RESTORATION

1.11 AS-BUILT DRAWINGS

1.12 TEMPORARY USE OF EXISTING ELEVATORS

1.13 TOILETS

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

1.15 TESTS

1.16 INSTRUCTIONS

ATTACHMENTS

ABOVE-THE-CEILING WORK PERMIT PROGRAM

ABOVE-THE-CEILING WORK PERMIT

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

Additionally, the general contractor is required to obtain an “Above –

The Ceiling Work Permit” from the project engineer for this project and must be responsible for all that it requires. A copy of the permit and policy is attached at the end of this specification section.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for VA Project 539-16-101, as required by drawings and specifications.

B. Offices of FFE Inc., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM 1, RELOCATE PM&R TO BASEMENT OF BLDG. #2: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items. Demolish existing items as required to install new work as shown. Convert the existing space into PM&R Cinic, in accordance with the design drawings and specifications. All work shall be completed in 365 calendar days from notice to proceed.

B. BID ITEM 2: All work in Bid Item 1 except delete work as outlined in areas shown on sheet 2.3A050. All work shall be completed in 365 calendar days from notice to proceed.

539-17-102

VA250-16-R-0247

01 00 00 -2

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Project Engineer for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

539-17-102

01 00 00 -3

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

539-17-102

01 00 00 -4

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

F. Smoking:

1. Smoking is prohibited on VA campuses except in designated smoking rest areas.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

539-17-102

01 00 00 -5

D. Working space and space available for storing materials shall be as determined by the Project Engineer.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal f unctioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To insure such executions, Contractor shall furnish the Project

Engineer with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the Project

Engineer two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to insure accomplishment of this work in successive phases

539-17-102

01 00 00 -6 mutually agreeable to Medical Center Director, Project Engineer and

Contractor, as shown on the design drawings.

H. Building No. 1 will be occupied during performance of work.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Access to IT closets and Computer Network Room A437C requires an escort from the IT Department. No more than one CRAC may be down at a time. Existing IT equipment must be protected and maintained in operation during the project.

I. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Project Engineer.

1. No utility service such as water, gas, steam, sewers, electricity, or fire protection systems and communications systems may be interrupted without prior approval of Project Engineer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Section 26 05 11, 539-17-102

01 00 00 -7

REQUIREMENTS FOR ELECTRICAL INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

Project Engineer, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. In case of a contract construction emergency, service will be interrupted on approval of Project Engineer. Such approval will be confirmed in writing as soon as practical.

5. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by Project Engineer. This includes the

539-17-102

01 00 00 -8 scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the Project Engineer, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting

Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and Project Engineer.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

Project Engineer, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-

2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and Project Engineer together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

539-17-102

01 00 00 -9

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by Project Engineer.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to

539-17-102

01 00 00 -10 be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

Project Engineer. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Project

Engineer before it is disturbed. Materials and workmanship used in

539-17-102

01 00 00 -11 restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the Project Engineer's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the Project

Engineer within 15 calendar days after each completed phase and after the acceptance of the project by the Project Engineer.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

539-17-102

01 00 00 -12

1.12 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the Project Engineer for use of elevators. The Project Engineer will ascertain that elevators are in proper condition. Contractor may use service elevators in

Building No. 1 for daily use between the hours of 8:00 AM and 5:00

PM and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

1.13 TOILETS

A. Contractor personnel may utilize the existing facility toilets, provided the facilities are kept in good condition.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia and restore the infrastructure as required.

C. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any

539-17-102

01 00 00 -13 temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials.

D. Electricity (for Construction and Testing):

1. Obtain electricity by connecting to the Medical Center electrical distribution system.

E. Water (for Construction and Testing):

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at Project Engineer's discretion) of use of water from Medical Center's system.

1.15 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be

539-17-102

01 00 00 -14 coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonable period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Contractor shall provide laminated lockout/tagout placards with each piece of equipment that is capable of being energized. The lockout/tagout placards shall be in a format approved by the COR.

C. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the Project Engineer coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and

539-17-102

01 00 00 -15 identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

D. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the Project Engineer and shall be considered concluded only when the

Project Engineer is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the Project Engineer, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

- - - E N D - - -

539-17-102

ATTACHMENTS

1. ABOVE-THE-CEILING WORK PERMIT PROGRAM

2. ABOVE-THE-CEILING WORK PERMIT

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

Cincinnati – Fort Thomas Divisions

3200 Vine Street

Cincinnati, Ohio 45220

MEMORANDUM NO. 138-30

September 2010

ABOVE-THE-CEILING WORK PERMIT PROGRAM

1. PURPOSE: - To describe the policy and procedure for scheduling, and inspecting all work performed above acoustical tile suspended ceiling and gypsum wallboard or plaster ceiling systems in buildings owned by the Cincinnati/FTD VAMC. The walls and floors are to maintain their fire-resistance. Every opening, penetration, and joint must be properly sealed as applicable (see SOC life safety drawings to determine applicable rating) to prevent the escape of fire and smoke from the compartment.

2. POLICY: - All construction, maintenance, repair, installation, utility, and telecommunications work performed above the finished ceiling in any Cincinnati/FTD owned building will be completed and installed such that all building components and structural elements (i.e. walls, floor slabs, interstitial space decking, etc.) are restored to original smoke-tight or fire-rated condition in order to maintain compartmentalization.

To monitor and control this type of work, no such work will be performed in

Cincinnati/FTD-owned buildings until an Above-The-Ceiling Work Permit is issued to the person(s) coordinating the work activity.

3. RESPONSIBILITIES:

a. Service Chiefs must be aware of the requirements of this policy with respect to equipment installations that are coordinated within their assigned building space.

They shall be aware that anyone performing work that would result penetrations above ceiling should have an above-the-ceiling work permit.

b. Contracting Officer’s Technical Representatives (COTRs), Engineering Shops, Information Resource Management Service (IRMS) and other staff coordinating or performing work above the finished ceiling are responsible for implementation of the policy requirements.

c. Engineering Technician will issue permits and inspect all work performed above the finished ceiling in all VAMC-owned buildings at their respective facilities.

When Engineering Technician is unavailable, appropriate designee (Engineering

COTR, Industrial Hygiene and Safety (IH&S) staff, or Competent Person) shall complete the Engineering Technician responsibilities.

d. IH&S Staff will provide training and technical consultation as needed for the successful implementation of this program and use this program as a process to monitor the life safety status of any VAMC-owned building.

4. ACTIONS:

a. The COTR, Engineering Service Supervisor, IRMS Supervisor, or other staff coordinating and construction, maintenance, repair, installation, utility, and telecommunications work above the finished ceiling in any VAMC-owned building will contact the Engineering Technician prior to performing any such work. Applicable work may include, but is not limited to, phone/data cabling, signal and control cabling, cabling for networked medical equipment, electrical cabling/wiring, lighting systems, and heating, ventilation, and air conditioning

(HVAC).

b. The Engineering Technician will meet with the person(s) coordinating the work to review the location and scope of the work, and review any planned penetration(s) of horizontal and/or vertical building fire or smoke partition/barrier. This includes assuring that any planned penetrations(s) of a fire or smoke partition/barrier will be properly sleeved and/or fires-topped with Underwriters

Laboratories, Inc. (UL) approved system.

c. The Engineering Technician will issue an Above-The-Ceiling Work Permit (see

Attachment) upon approval of the planned work method.

d. Person(s) performing the above-the ceiling work will contact the Engineering

Technician Engineer when all work is concluded. The individual will remain in the area and accompany the Engineering Technician on an inspection to ensure that all work was completed according to plan and that no further fire safety deficiencies or hazards exist.

f. All permits will be maintained on file by the Engineering Technician.

5. REFERENCES:

a. The Joint Commission (TJC) Manual.

b. National Fire Protection Association NFPA 101.

6. RESPONSIBLE OFFICE: - The Chief, Facilities and Engineering Service (138/ENG) is responsible for the contents of this memorandum.

7. RESCISSIONS: - None.

8. REISSUE DATE: September 2013

LINDA. SMITH, FACHE

Medical Center Director

Attachment: Above-the-Ceiling Work Permit

Attachment

ABOVE-THE-CEILING WORK PERMIT

Contractor/Dept./Service:_____________________________________________________

Responsible Person: __________________________________________________________

Location of Penetrations: ____________________________________________________

Work Narrative:

Before issuing a Fire/Smoke Barrier Penetration Permit, the Engineering Technician will review the following Checklist with the responsible person.

Check List Items Yes No N/A Did the responsible person obtain prints from Engineering Service Supervisor/Project Section detailing hourly-rated walls and identifying the scope of work for fire stop?

Is manufacturer’s product (fire sealant) application guide containing UL-listed fire stop systems available and approved?

Are trained individuals actually performing work?

Has the responsible person prepared an itemized schedule/marked up drawings of fire/smoke walls to be penetrated?

Materials utilized in repair:

Firestopping _________________________________ Wall Board _________________________________ Other _________________________________

Engineering Technician: ____________________________ Issue Date: ____________________________________________________

After penetrations are sealed, the Engineering Technician along with the responsible person will inspect to ensure compliance with the required standards.

Inspected By: __________________________________________________________________

Signature: _____________________________________________________________________

Signature: ___________________________________ Inspection Date: ________________

01 32 16.17 - 1

SECTION 01 32 16.17

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project

Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract

(including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COTR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant

01 32 16.17 - 2 within 10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Dep artment of Veterans

Affairs (VA), all computer-produced time/cost sched ules and reports generated from monthly project updates. This monthl y computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined report s of the scheduling software approved by the Contracting Officer; a har d copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting mon thly updated schedule in PDM format. These must be submitted with and su bstantively support the contractor’s monthly payment request and the si gned look ahead report. The COTR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the corr ectness and timeliness of the computer-produced reports. The Contractor sh all also responsible for the accurate and timely submittal of the update d project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced r eports to the

Contractor’s representative within ten calendar day s from receipt of reports. The Contractor shall reprocess the compute r-produced reports and associated diskette(s), when requested by the C ontracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE INTERIM AND FINAL PROJECT SCHEDULE SUBMITTA L

A. Interim Schedule Submittal: Within 21 calendar d ays after receipt of

Notice to Proceed, the Contractor shall submit for the Contracting

Officer's review; three blue line copies of the int erim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. Each activity/event on the computer-produced schedule shall contain as a minim um, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late s tart date, late finish date and total float. Work activity/event re lationships shall be restricted to finish-to-start and start-to-start wi thout lead or lag constraints. Activity/event date constraints, not r equired by the contract, will not be accepted unless submitted to and approved by the

01 32 16.17 - 3

Contracting Officer. The contractor shall make a se parate written detailed request to the Contracting Officer identif ying these date constraints and secure the Contracting Officer’s wr itten approval before incorporating them into the Project Schedule. The C ontracting Officer’s separate approval of the interim schedule shall not excuse the contractor of this requirement. Logic events (non-w ork) will be permitted where necessary to reflect proper logic a mong work events, but must have zero duration. The complete working inter im Project Schedule shall reflect the Contractor's approach to scheduli ng the complete project and shall include at a minimum, the followi ng activities:

1. All phasing described in Section 01 00 00, GENER AL REQUIREMENTS-

OPERATIONS AND STORAGE AREAS- Paragraph “Phasing”

2. Procurement- Submittals, review and approvals, f abrication and delivery, of all key and long lead time procurement items.

3. Design- All design submissions listed in the RFP solicitation, including the specified meeting and review activiti es.

4. Detailed design and construction activities for the first 120 work days after Notice to Proceed.

5. Summary activities which are necessary (and are not included above) to properly show:

a. The approach to scheduling the remaining work. T he work for each major trade must be represented by at least one sum mary activity, so that the work cumulatively shows the entire proj ect…