36C24926R0017 0004 CO Signed.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0004 05-21-2026 626-26-3-4225-0005 626A4-22-202

90C

Department of Veterans Affairs Network Contracting Office 9 (90C) John L. Mccomas, Contracting Officer 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs

Jen Jamieson, Contract Specialist jen.jamieson@va.gov

To all Offerors/Bidders

36C24926R0017

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-28-2026 1:00 PM CDT

626-36X0162-4225-854200-3220 23NR2JA26

X 1

Amendment 0004 is hereby issued to:

• Provide additional Government responses to Requests for Information (RFIs).

• Extend the proposal due date to 28 May 2026 at 1:00 PM Central Time.

• Modify the solicitation’s Evaluation Factors.

• Incorporate FAR clause 52.222-90 in accordance with Executive Order 14398.

The additional RFI responses are provided on page 2 of this amendment for offeror review and consideration. Offerors are advised to carefully review this information, as it may affect proposal preparation and submission.

Except as specifically amended herein, all other terms, conditions, provisions, and requirements of the solicitation remain unchanged and in full force and effect.

John L. Mccomas Contracting Officer

36C24926R0017 0004

RFI Questions and Answers 626A4-22-202 AJP-Upgrade Steam Distribution System

Project Location: Alvin C. York VA Medical Center 3400 Lebanon Road, Murfreesboro, TN 37129-1237

1. Factor 1- Can Requirement #3 threshold be dropped to $2M for replacement of below grade steam line distribution on a VA campus?

Answer: The Government has reviewed the request to lower the threshold for replacement of below-grade steam line distribution on a VA campus. The Government has no issue lowering this requirement from $5M to $2M.

2. Factor 2- Can Requirement #3 threshold be dropped to $2M for Personnel managing large-scale hospital steam distribution?

Answer: The Government has reviewed the request to lower the threshold for personnel managing large-scale hospital steam distribution. The Government has no issue lowering this requirement from $5M to $2M.

3. FAR 52.232-5(b)(2) states that the Contracting Officer may authorize payment for materials not yet incorporated into the work. VAAR 852.232-70(d) similarly notes that the Contracting Officer will consider such payments as part of monthly progress payments. However, we have encountered Contracting Officers who interpret this language to mean payment is optional and choose not to approve payment for uninstalled or stored materials. Can the VA confirm whether payment for uninstalled or stored materials will be authorized on this project? If not, it’s critical that contractors are made aware during bidding so they can account for storage, insurance, and carrying costs in their proposals.

Answer: Payment for uninstalled or stored materials will be considered in accordance with RFO 52.232-5(b)(2) and VAAR 852.232-70(d). These provisions allow, but do not mandate, the Contracting Officer to authorize such payments when it is determined to be in the Government’s interest and when sufficient supporting documentation is provided.

At this time, the VA does not guarantee automatic authorization of payment for stored materials on this project. Contractors should plan their proposals accordingly and include any associated storage, insurance, and carrying costs. Any approval for payment of uninstalled materials will be evaluated after award based on project-specific circumstances, supporting documentation, and the Contracting Officer’s determination of benefit to the Government.

4. Quality Control Manager required to be onsite full time with no other duties or can also be the superintendent?

Answer: Follow the Specifications.

5. CQCS - Is an individual Quality Control Specialists that are required for each trade and for Structural, Civil, and Environmental, etc.?

Answer: Follow the Specifications. Per the specification, a single person may cover multiple QC areas provided they are qualified for each designated discipline and workload permits.

6. Are there any major demolition work elements required that are not listed/depicted in the demolition drawings that need to occur in order for new finishes to be installed. If so, will they by identified on the demolition drawings?

Answer: The demolition work required for this project is defined within the demolition drawings and specifications. At this time, the VA is not aware of any major demolition elements beyond those already depicted. If, during construction, concealed or unforeseen conditions are encountered that require additional demolition, such conditions will be handled in accordance with the contract requirements, including notification, Government review, and direction. The Government will ensure that all demolition work known at the time of solicitation is identified within the contract documents.

7. Is there any clearly defined scope of work that falls under delegated design, requiring the contractor to handle the design and engineering? Delegated design can be challenging for general contractors, as it requires completing design and engineering before bidding to accurately estimate costs. If any items are considered delegated design, please either include them in the construction design package or provide a detailed list here.

Answer: The solicitation and construction documents identify all known delegated design elements required for this project. Contractors are responsible only for those delegated design items expressly stated within the specifications and drawings. The Government does not require additional delegated design beyond what is identified in the contract documents.

If any design responsibilities are delegated to the contractor, they will be explicitly described within the specifications. Contractors are not expected to provide design or engineering beyond the listed delegated design elements.

8. Are there any badging requirements for construction workers? If so, what are they? Will every worker need to be badged or just team leaders/escorts? If the VA takes an unreasonable amount of time to process badges, can temporary daily or weekly badges be used until permanent badges are processed?

Answer: All workers will be required to submit for VA badging, including background checks and fingerprinting. Individuals who do not pass the background investigation will not be permitted on campus. Anyone without a badge must be escorted by an individual who has a valid badge. The contractor shall submit badging information at time of award. The COR will provide the process to the successful offeror.

9. Is the contractor responsible for supplying a Submittal Exchange type website?

Answer: Yes, the contractor is responsible for supplying a Submittal Exchange–type electronic submittal management platform.

10. Will the project schedule need to be cost loaded to match the schedule of Values shown on the Pay Applications?

Answer: Yes, the project schedule must be cost-loaded and must align with the Schedule of Values shown on the pay applications.

11. 01 35 26, 1.9 Inspections states: A Certified Safety Professional (CSP) with specialized knowledge in construction safety or a certified Construction Safety and Health Technician (CSHT) shall randomly conduct a monthly site safety inspection. In lieu of a CSP or CSHT certification will an individual with a 30 hour OSHA certification and experience as an SSHO on construction projects be acceptable?

Answer: Follow the Specifications.

EVALUATION FACTORS

This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action is a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) 15.103-2. Proposals will be evaluated for acceptability but not ranked using the non-price factors/sub-factors. To be considered for award, an offeror must have an “acceptable” rating in every non-price factor/sub-factor under consideration.

The Government intends to award a single contract to a qualified Service-Disabled Veteran Owned Small Business (SDVOSB) determined responsible in accordance with the RFO, whose proposal conforms to all the requirements in this solicitation and is further determined to meet or exceed the standards of acceptability at the lowest offered price. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from both a technical and cost standpoint.

The evaluation of offers submitted in response to this Request for Proposal (RFP) solicitation will be conducted utilizing the LPTA selection process. Utilization of this source selection process may result in not all offers being evaluated. The Contracting Officer (CO) upon receipt of offers, will determine eligibility and compliance with the solicitation requirements. The Vendor Information Pages (SBA DSBS registration) will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for active registration in the System for Award Management (SAM). Thereafter, the CO will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements have been met, the CO will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced offeror for consideration. Initially, TEB will not receive any pricing information, only the technical portion of the offeror’s proposal.

The Government will evaluate the three (3) lowest priced proposals for technical acceptability. If any of these are found technically unacceptable, the next lowest priced proposals will be evaluated, and so on. Once three (3) proposals are found to be technically acceptable, no additional proposals will be evaluated. Therefore, all proposals may not be evaluated. NOTE: If less than three (3) proposals are received, then all proposals will be evaluated for technical acceptability.

Award will be made to the lowest price technically acceptable offer.

Price Analysis will be IAW RFO 15.404-1. If price analysis cannot determine fair and reasonableness, the Government reserves the right to complete further cost analysis IAW RFO 15.404(a)(2).

Offerors shall submit the information described below for Factors 1, 2, and 3 in the same order as they appear in this solicitation document. All information must be complete, accurate, and organized in the order presented. Failure to submit the required information may result in a rating of “Unacceptable” and elimination from further consideration. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

Proposals are to be submitted via email to the Sr CS, Jeannette L. Morphew and CS, Jen Jamieson. Offerors shall submit one (1) electronic copy of complete proposal (a. Technical & b.

Price) to the address shown below as well as a complete proposal emailed to the email address shown below.

EMAIL: jeannette.morphew@va.gov and jen.jamieson@va.gov

RFO 52.209-7 Information Regarding Responsibility Matters (b) shall be marked. If not marked, the proposal is technically unacceptable and cannot be considered for award.

Technical and Price sections of an Offeror’s proposal will be evaluated independently. Offeror shall separately submit each section as a separate attachment. All pages containing text shall be consecutively numbered, type-written on 8-1/2x11 inch paper with margins of at least one (1) inch and created using a Times New Roman 11-point font. The submitted package should contain two (2) sections, separately bind: a.) Technical Proposal b.) Price Proposal. Each section must therefore be labeled with the following:

1. Construction Company Name

2. Physical Address of the Company

3. Telephone Number

4. Email address

5. VA Project Number (Project 626A4-22-202)

6. VA Project Name (AJP-Upgrade Steam Distribution System)

7. Solicitation number (36C24926R0017)

The TEB shall evaluate the offeror’s proposal against all non-price factors/sub-factors using “ACCEPTABLE” or “UNACCEPTABLE” ratings based upon the definition in the chart below.

Technical Acceptable / Unacceptable Evaluation Ratings Rating Description ACCEPTABLE Based on the Offeror’s proposal, the Information provided clearly meets the minimum standards of the solicitation.

UNACCEPTABLE Based on the Offeror’s proposal, the Information provided does not meet the minimum standards of the solicitation.

• All submissions must clearly identify which requirement each project or individual fulfills.

• Excessive or vague information may be disregarded.

• The Government will not seek clarifications for missing, incomplete, or unclear submissions.

• Offerors must meet all requirements of Factors 1–3 to be rated “Technically Acceptable.”

The following evaluation factors will apply to this procurement:

FACTOR 1 – Relevant Construction Experience The Prime Contractor must submit one or more large scale hospital steam distribution upgrade projects that meet the requirements below.

For each project used to demonstrate experience, provide: project title, location, start and completion dates, contract price, narrative of work performed, and a point of contact.

NOTE: Failure to provide proof for any of the below Requirements 1-10 shall result in your proposal being deemed technically unacceptable and ineligible for award. The

Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: To substantiate the requirements for this factor, the Offeror shall submit documentation identifying the project, including the project title, location, description of the work performed, contract number (if applicable), period of performance, and contract value.

Documentation may include but not limited to copy of contract award, task order, CPARS report, drawings, specifications, and/or statement of work or other verifiable project documentation for the government to determine the acceptable or unacceptable basis.

Contractor shall highlight documentation section being submitted as proof for each requirement below.

Requirement 1: Completed at least one (1) hospital steam distribution upgrade project within the last ten (10) years at a healthcare facility.

Acceptable ___ Unacceptable ___

Requirement 2: Completed at least one (1) hospital steam distribution upgrade project at a VA healthcare facility.

Acceptable ___ Unacceptable ___

Requirement 3: Completed at least one (1) hospital steam distribution upgrade project with a total contract value of $2,000,000 or more.

Acceptable ___ Unacceptable ___

Requirement 4: Completed at least one (1) VA hospital project with a total contract value of $7,000,000 or more.

Acceptable ___ Unacceptable ___

Requirement 5: Completed a project requiring coordination with the property owner to plan and execute hospital steam system shutdowns and operational scheduling while maintaining continuous, uninterrupted hospital operations.

Acceptable ___ Unacceptable ___

Requirement 6: Completed a project requiring coordination with a mechanical contractor to perform modifications to existing steam and condensate systems.

Acceptable ___ Unacceptable ___

Requirement 7: Completed a project involving replacement of hospital steam infrastructure across multiple buildings with varying piping sizes, load requirements, and equipment under a single contract.

Acceptable ___ Unacceptable ___

Requirement 8: Completed a project requiring coordination of asbestos and hazardous material abatement and installation activities while buildings remained occupied.

Acceptable ___ Unacceptable ___

Requirement 9: Completed a project requiring steam infrastructure construction or upgrades while maintaining operations within an occupied facility.

Acceptable ___ Unacceptable ___

Requirement 10: Completed a project requiring removal and reinstallation of landscaping and associated trench work.

Acceptable ___ Unacceptable ___

FACTOR 2 – Key Personnel Experience The offeror must provide documentation showing that the Project Manager, Site Superintendent, and Mechanical Subcontractor assigned to this project meet the requirements below.

For each person or subcontractor, the offeror must clearly identify the project(s) used and provide sufficient documentation to verify experience.

The offeror must provide documentation showing that the Project Manager and/or Site Superintendent assigned to this project meet the requirements below.

NOTE: Failure to provide proof for any of the below Requirements 1-9 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: To substantiate this requirement, the Offeror shall submit documentation such as a resume demonstrating the individual’s role and responsibilities on the identified project to include key details such as project name, facility, location, and dollar amount.

Subfactor 1: Project Manager / Site Superintendent Requirement 1 – Has key personnel managed a VA hospital steam distribution upgrade project.

Acceptable ___ Unacceptable ___

Requirement 2 – Does key personnel have experience managing larger-scale hospital steam distribution upgrade projects valued over $2,000,000.

Acceptable ___ Unacceptable ___

Requirement 3 – Does key personnel have experience at least one VA hospital project with a total contract value of $7,000,000 or more.

Acceptable ___ Unacceptable ___ Requirement 4 – Does key personnel have experience executing hospital steam system shutdowns and coordinating operational scheduling while maintaining continuous, uninterrupted hospital operations.

Acceptable ___ Unacceptable ___

Requirement 5 – Does key personnel have experience coordinating with a mechanical contractor to perform modifications to existing steam and condensate systems.

Requirement 6 – Does key personnel have experience with hospital steam infrastructure projects spanning multiple buildings with varying piping sizes, load requirements, and equipment under a single contract.

Acceptable ___ Unacceptable ___

Requirement 7 – Does key personnel have experience coordinating asbestos and hazardous material abatement and installation activities while facilities remained occupied.

Acceptable ___ Unacceptable ___

Requirement 8 – Does key personnel have experience performing steam infrastructure work in facilities that remained occupied throughout construction.

Acceptable ___ Unacceptable ___

Requirement 9 – Does key personnel have experience with projects requiring removal and reinstallation of landscaping and associated trench work.

Acceptable ___ Unacceptable ___

FACTOR 3 – Past Performance Provide past performance questionnaires (PPQ) applicable to submitted project(s) for Factor 1 and Factor 2, which shows a rating of satisfactory or above. The past performance information to be reviewed on the PPQs includes timeliness of satisfying contract deliverables, adherence to contract schedules, and timeliness of processing of submittals.

The government reserves the right to use CPARS and/or other techniques to validate contractor past performance and to assist with contractor responsibility determination.

NOTE: Failure to provide proof for any of the below Requirements 1-5 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: Acceptable evidence of past performance must verify through submitted PPQs that the offeror received an overall rating of Satisfactory or higher on at least one relevant contract.

Requirement 1: Submit two Past Performance Questionnaires (PPQs) for evaluation under Factor 3, corresponding to the projects for which details were provided (title, location, dates, cost, narrative, and point of contact).

Acceptable ___ Unacceptable ___

Requirement 2: PPQ received with satisfactory or better rating

Acceptable ___ Unacceptable ___

Requirement 3: PPQ shows timeliness of contract deliverables

Requirement 4: PPQ shows adherence to contract schedules

Acceptable ___ Unacceptable ___

Requirement 5: PPQ shows timeliness of processing submittals

END OF EVALUATION FACTORS DOCUMENT

52.222-90 ADDRESSING DEI DISCRIMINTAION BY FEDERAL

CONTRACTORS.

As prescribed in 22.2203, insert the following clause:

Addressing DEI Discrimination by Federal Contractors (Deviation DATE)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations;

or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

52.222-90 ADDRESSING DEI DISCRIMINTAION BY FEDERAL CONTRACTORS.