36C24924B0011_1.docx

36C24924B0011

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24924B0011 X 07-22-2024 626-24-3-4373-0138 626-24-204 90C Department of Veterans Affairs Network Contracting Office 9 (90C) Vance W. Rosebush, Contracting Officer 1639 Medical Center Parkway, Suite 204 Murfreesboro

TN

37129 Department of Veterans Affairs Network Contracting Office 9 (90C) Jen Jamieson, Contract Specialist jen.jamieson@va.gov

Jen Jamieson 615-867-6000 x20202 Project 626-24-204 Upgrade/Update Steam System Components at Nashville Campus, Tennessee Valley Healthcare System (TVHS) in Nashville, Tennessee. The VA Medical Center has a requirement for construction services to replace the failing condensate return skid pumps and their failing components, piping, and associated components as well as add venting as called out in the attached drawings and supporting documents in Building 1 at TVHS Nashville VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212.

Contract Type: Firm Fixed Price. Magnitude of Construction: Between $500,000 and $1,000,000 Type of Construction: NAICS 238220 Small Business Size - $19 Million

See Important Bidders Information starting on Page 15.

See FAR 52.236-27 for the date and time of the organized site visit, see SF 1442 starting on page 27.

There will only be one (1) site visit on this project. Please make sure you bring any necessary items to properly inspect the site.

Please Submit any Questions/Requests for Information thru email No Later Than Wednesday, 7 August 2024, 2:00 PM, CDT To obtain clarifications and/or additional information concerning the contract requirement, specifications, and/or drawings, submit a written Request for Information (RFI) via email to the Jen Jamieson, Contract Specialist at jen.jamieson@va.gov. RFI's must be specific in identifying section, paragraph and page number and must be in question format. All RFI's submitted shall include the project number and title, contractor name, city, state, telephone, email address, date submitted and RFI question(s). Questions received after 2:00 PM, CDT, 7 August 2024 will not be answered unless it is determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted as an RFI.

In accordance with P.L 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. To be eligible to receive an award underthis solicitation, the SDVOSB contractor must be listed and viewable in the VetCert Registry located at https://veterans.certify.sba.gov/ at the time of offers due and at time of the award. In accordance with FAR 52.204-7 System for Award Management (SAM), all prospective offerors must have an active SAM's registration at the time of offer submission.

The official bid opening will be August 21, 2024 at 2:00 PM, CDT, and will occur via Microsoft Teams call in.

Please call (205) 235-3524 Conf. ID 580332115# five minutes before the bid opening to be present for the bid opening.

Submit one (1) electronic copy of bids with a copy of bid bond via email to jen.jamieson@va.gov.

X X 52.211-10 X 1 electronic

2:00 PM

CDT

08-21-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Bid: _________________________ Detailed pricing must be submitted on the attached form titled "Pricing Schedule" 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro

TN

37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Vance W. Rosebush Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall furnish all labor, material, equipment, and supervision necessary to replace the failing condensate return skid pumps and their failing components, piping, and associated components as well as add venting in accordance with the specifications, drawings, and Statement of Work. All work performed shall be conducted in accordance with all applicable state and federal laws, regulations, codes, VA policies/regulations, specifications, and the SOW as outlined.

Delivery Date: 120 calendar days after receipt of NTP PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

Page 1 of Page 1 of

ATTACHMENT

STATEMENT OF WORK

STATEMENT OF WORK

Department of Veterans Affairs Tennessee Valley Healthcare System (TVHS) Nashville Campus Project Number 626-24-204 Upgrade Steam System

PART I

A. Introduction - This requirement will replace the failing condensate return skid pumps and their failing components, piping, and associated components as well as add venting as called out in the attached drawings and supporting documents in Building 1 at TVHS Nashville VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212. This solicitation will result in one award for the project. Contractor is responsible for all remaining work effort to provide an acceptable final product that meets the requirements of this Statement of Work (SOW) and drawings. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws, regulations, codes, VA policies/regulations, specifications, and the SOW as outlined below:

PART II

A. Background –

1. SPS Flash Tank Piping – Install SPS flash tank piping and pump.

The flash tank located in the sub-basement, which is serving the SPS pressure reducing valve station continues to have problems with water hammer and excessive noise. Upon further review of the system, the following items were identified: the tank is improperly piped, is not vented, and does not have a pump while it is trying to lift condensate. For this system to work properly the vent will be installed, a proper liquid drainer will be installed, and a pump will be selected/installed.

2. Electric Condensate Pump Skid Replacement - Install a properly sized electric condensate return system.

The electric condensate skid located in the sub-basement serves the building heating loop, water heaters and sterilizers. The system has not been able to keep up with demand and has issues with pump failure. Upon further review the tank temperature was elevated above 180˚F, the pump alternator is bad, the vent piping is undersized, and the storage tank appears to be undersized. This system will need to be replaced with a properly sized condensate skid and a proper vent installation.

3. Acre Building Condensate Return – Replace both flash tanks and pumping system.

The sub-basement of the ACRE building has multiple condensate return piping problems. The facility has been experiencing issues with backpressure that has caused pumping problems and piping failures. One of the flash tanks in this area doesn’t have a pump, the venting from both tanks tie together and is undersized; therefore, the equalizing vent from the condensate pump is reduced in size, and the condensate pump mechanism needs to be repaired. Additionally, the condensate piping within this area is copper and has failed. Some of the fittings are “Pro Press” and are not holding pressure. These two systems will be separated and repaired: adding duplex pumping for redundancy and installing proper venting. The copper piping return system in this subbasement will be replaced with heavy fittings and heavy wall pipe (SCHD80 carbon steel forged).

PART III

A. Scope of Work –

1. Boiler Room Mezzanine; – steam traps # 6,#7, & #9 install proper drip legs. Upsize piping as needed.

2. Chiller Plant Low Pressure Steam (LPS) Supply; – steam trap #25 remove dead leg from system.

3. Fan Room 4; AHU-18 – repair the pumping (cap) mechanism on trap and correct piping. Upsize piping as required.

4. Fan Room 5; Clean Steam Generator – install proper drip leg and separate return lines. Upsize piping as required.

5. Fan Room 1; PVR Station – separate high and low-pressure return lines. Upsize piping as required.

6. Fan Room 1; AHU-5 – correct humidifier’s piping connections to manufactures installation recommendations. Upsize piping as required.

7. Fan Room 8; PRV Station – separate steam trap #126 from the low-pressure steam system and install in high-pressure steam return system. Upsize piping as required.

8. Fan Room 6; entire area – medium pressure steam offline. Return to operational status and connect to AHU 23 steam coil. Upsize piping as required.

9. Fan Room 3; PRV station – steam traps #181 and #182 are tied together (mixed pressures) separate mixed pressure condensate return lines. Upsize piping as required.

10. Fan Room 16; PRV station – install properly sized flash tank at pumping station. Upsize piping as required.

11. Clinical Sub-Basement throughout; various – Remove old and install new Condensate Return Skid Pump (CRSP) capable of relieving 4,800 lbs/hr. SPS – Install stand-alone secondary condensate return line to CRPS capable of removing 1600 lbs/hr with a minimum of 9,000 EDR (Equivalent Direct Radiation). Install a new vent line for the flash tank. Replace the existing liquid drainer with a proper liquid drainer (Float and Thermostatic Steam Trap). Remove the existing condensate return piping between the flash tank and the return main. Install outlet condensate piping from the liquid drainer to the proposed condensate pump. Install a properly sized electric condensate pump skid Connected skid vent piping to the flash tank vent line. Install SCHD80 carbon steel (forged) condensate piping, forged steel fittings and forged steel valves from skid to return main. Connect electricity to the skid. Insulate the condensate piping. Provide licensed mechanical engineer approved drawings and equipment schedules. Upsize piping as required.

12. Fan Room 1; CRPS Station – Remove old and install new CRPS capable of removing 4,000 lbs./hr.

13. Fan Room 3; CRPS Station – remove temporary vent and install proper vent to atmosphere on flash tank. Upsize piping as required.

14. Clinical Addition, Surgical Suite (OR); CRPS Station – Remove old and install new CRPS capable of removing 4000lbs./hr. Upsize piping as required.

15. Sterile Processing Services (SPS); various - does not have a condensate pump and is currently piped incorrectly with a storage tank piped directly to the return main. The plumbing needs to be corrected, the storage tank needs to be removed and a pumping package Condensate pump (CP-4) needs to be added in subbasement to return condensate into the main correctly. Piping configuration to be determined onsite with contractor and COR coordination. Remove SPS condensate from the Clinical addition’s condensate pump and pipe to a new pumping station serving only SPS. Install a new vent line for the flash tank. Replace the existing liquid drainer with a proper liquid drainer (Float and Thermostatic Steam Trap). Remove the existing condensate return piping between the flash tank and the return main. Install outlet condensate piping from the liquid drainer to the proposed condensate pump. Upsize piping as needed.

16. ACRE Building; various - Remove and install new CRSP capable of removing 8,400 lbs./hr. Building needs the replacement of a steam motive pump skid with an electric skid and the addition of a second electric package condensate pump (CP-6) to accommodate for the current condensate load. The existing pumping package and flash tanks needs to be removed and the piping needs to be corrected to CP-4 & CP-6. Remove both flash tanks and the single condensate pump. Remove failed copper condensate return piping. Piping cut back to a location with acceptable wall thickness, maximum of 20’. Upsize piping as required.

17. Provide start-up/commissioning report and installation approval. Check Pump Rotation, verify all lights, alarms, pump alternators and safeties are in proper working order. Verify that the electric pumps are discharging at the designed pressure. Verify that the vents and overflows are working as designed.

18. Provide, install, and commission control points to monitor status and alarm for all newly installed CRPS in the building automation system (BAS).

19. Install a proper venting system for the newly installed condensate return skids.

PART IV

A. Guidelines and Standards

1. General guidelines include, but are not limited to the following specifications and regulations: Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies; including, but not limited to, Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), Gypsum Association (GA), Hydraulic Institute (ANSI/HI for pump design, installation and testing), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA (Occupational Safety and Health Administration), Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), and American Barriers Act (ABA).

2. All newly installed piping, fittings, and valves shall be SCHD80 carbon steel (forged).

3. Stamped drawings by a Professional Engineer (P.E.) or a Registered Architect (R.A.) are not required for this project.

4. Comply with VA Infection Control Standards. APPLICABLE STANDARDS: Latest published versions shall be used.

i. Mechanical systems – ASHRAE and SMACNA Standards, Including ASHRAE 90.1.

ii. National Electric Code, NFPA No. 70, NFPA 99, NFPA 110

iii. National Electric Safety Code (ANSI C2).

iv. National Fire Protection Association (NFPA 101) Life Safety Code.

v. International Building Code (IBC).

vi. Uniform Federal Accessibility Standard (UFAS)

vii. International Mechanical Code (IMS).

viii. International Plumbing Code (IPC).

ix. Applicable State, City and County codes and regulations.

x. Occupational Safety and Health Administration standards

xi. Tennessee Occupational Safety and Health Administration standards

B. General Requirements

1. Contractor will coordinate all work through the VA COR.

2. The contractor’s superintendent will always be on site during the performance of the contract work.

3. Contractor’s subcontractor(s) must have previous experience installing steam system and steam system components.

4. Contractor shall provide all labor, materials, equipment, components, supplies, supervision, and professional knowledge to perform the job. When “furnish”, “provide”, “install” or similar term is used, it shall mean a complete installation that is ready for use.

5. The contractor shall identify all employees that will be working under the awarded contract. The contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on medical center property. Contractor’s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges will result in a surcharge.

6. The safety manager is responsible for safety inspections of all contract operation and will be identified to the contractor. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage and barricades, as required, to maintain safety and protection of work around project work site.

7. The contractor shall visit the job site to thoroughly familiarize himself with all the details of this work and working conditions. The contractor shall also verify all dimensions in the field and shall advise the Contracting Officer and COR of any discrepancy before performing any work. The contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

8. Contractor shall not allow smoking in any building. Smoking is not permitted on the VA Campus.

9. Contractor will take adequate precautions to protect all adjacent equipment, concrete pads and walkways in the work area from spills, drips, runs and damage from the use of power tools.

10. Parking is limited at TVHS, Nashville Campus. The Contractor does not have assigned parking and is responsible for parking. Space will be made available for temporary unloading and loading of materials. The contractor will have space for 1 vehicle inside their small staging area. Drivers should be particularly concerned with Pedestrian traffic, Yield to pedestrians in crosswalks. Seat Belt use is mandatory on all VA grounds.

11. At all times, the Contractor shall keep the work area, including any areas where materials/equipment is being stored, free from accumulations of waste materials. Upon completion of the work, the Contractor shall remove any rubbish and contractor owned materials, equipment, tools, scaffolding, and temporary measures.

12. When items, equipment, or materials are shown to be demolished, remove all appurtenances and patch back as necessary using materials consistent with adjacent site preparation. Do not leave any abandoned components or utility feeds. Remove utilities feeds back to the source or an active line, main, or main branch.

13. Building service equipment and systems shall be provided by nationally recognized manufacturers that produces and distributes mechanical products across the United States for 5 years or more. Manufacturers must have local vender representatives within a 300-mile driving distance, capable of responding to issues the same day.

14. Due to space limitations, contractor will be provided limited space for a staging area. The contractor shall immediately remove equipment/materials/supplies from the site when it is no longer needed or actively being installed/used. The contractor is responsible for the proper disposal of all waste.

C. Work Constraints

1. Minimize disruptions to medical center operations. Medical center normal hours of operation are from 7am to 6pm, Monday through Friday. Noise producing work that may disrupt adjacent services / operations shall be performed after-hours.

a. Portions of the work will require shutdowns. After-hours work will be required to complete this project and maintain the schedule. Shutdowns are to be planned and COR notified at least five (5) days in advance.

b. The federal holidays are listed below:

i. January 1st – New Year’s Day

ii. Third Monday in January – Martin Luther King Jr. Day

iii. Third Monday in February – Washington’s Birthday

iv. Last Monday in May – Memorial Day

v. Juneteenth June 19th

vi. July 4th – Independence Day

vii. First Monday in September – Labor Day

viii. Second Monday in October – Columbus Day

ix. November 11th – Veterans Day

x. Last Thursday in November – Thanksgiving Day

xi. December 25th – Christmas Day

c. The facility will be occupied during this project. The Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work (of others), heeding any direction that may be provided by the Contracting Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

2. Minimum conduit size shall be ¾ inch. Provide compression couplings on conduit 2 inches and smaller.

3. Mechanical couplings and grooved pipe are not acceptable. Pipe shall be welded and insulated with flanges limited to component connections. Pipe shall be supported independently of all other mechanical system pipes. Do not reuse piping, piping sections, components, valves, flanges, gauges, ports, strainers, hangers, sensors, and control devices.

4. Hardware and equipment shall be comprised of new products the manufacturer is currently.

manufacturing, have spare parts available for at least five years after completion of contract.

5. The Nashville Campus is in a seismic zone. Provide seismic precautions / bracing, such as seismic hangers, spring isolators, kickers, cable braces and flexible connections.

6. Label all equipment, piping, valves, points, and electrical boxes/components. Use UV resistance vinyl labels. Provide arrow labels to indicate the direction of flow.

7. Provide adequate access and work areas for service and maintenance.

8. Temporary utilities (power, HVAC, lighting, etc.) will be required to support building use and functions during this project.

9. Submittals must be given to the VA withing within 10 days of contract award. Contractor’s and contractor’s commissioning agent shall review and stamp all materials / submittals before submission to the COR. VA will review and act upon submittals within 7 calendar days. Submittals must be approved by all parties prior to the performance of work or installation.

10. Submit a schedule within 10 days after NTP. Address VA comments and revise the schedule within 7 days of the VA comments. Schedule shall be cost loaded and have multiple activity line items (more than 30 activities) and indicate the critical path, early start / late start dates and float. If the schedule slips 20 days, submit a revised schedule to the COR and CO, indicating the reasons for the slippage and suggesting actions to remedy the schedule slippage.

11. The contractor shall submit to the Contracting Officer a coordinated schedule indicating the sequence of operations for review prior to commencement of the work. Currently the VA hospital is open from Monday thru Friday 0600-1800 for normal operating hours. Any work outside these hours and on Federal Holidays must be requested at least 72 business hours in advance and then approved by the contracting officer. Work in critical areas of operation will be conducted during off hours, nights, or weekends and will be coordinated between the Contractor, COR and space occupants/users.

12. Egress: Do not close or obstruct walkways, corridors, or other occupied facilities without written permission from the contracting officer.

13. Life Safety: When demolition occurs in or near an occupied space, measures must be taken to protect the indoor air quality, reduce noise, limit vibration from cutting or chopping, reduce odors emanating from demolition debris, and mitigate dust infiltration from airborne particles and foot traffic. Use water mist, temporary enclosures, and other suitable methods to limit dust and dirt rising and scattering in the air. Do not use water when it may damage existing construction or create hazardous or objectionable conditions such as ice, flooding, and pollution. Remove decayed, vermin-infested, or otherwise dangerous or unsuitable materials, and promptly dispose of them off-site. Maintain adequate ventilation when using cutting torches. Avoid unsightly conditions by cleaning adjacent structures and architectural finishes. Eliminate tractable dirt by wet-mopping floors and wiping down walls and doors of the demolition enclosure. Provide walk-off mats from the area of work to prevent dust from being tracked onto adjacent floor finishes. Do not use public corridors, lobbies, or hallways as staging areas. Damage to adjacent construction during demolition must be repaired and restored within 48 hours by the contractor.

14. Locate, identify, disconnect, and seal or cap off any utilities as necessitated by the project. Do not interrupt existing utilities serving occupied or operating facilities unless authorized in writing by the contracting officer. Arrange to shut off indicated utilities with respective providers. Provide at least 72 hours’ notice to the government if a shutdown of service is required during the changeover. Maintain services to remain and protect them against damage during the project.

15. Contractor shall conduct an intensive field survey of all existing conditions. The contractor should survey existing conditions and correlate their work requirements accordingly. Contractor shall verify all dimensions, calculations, and code requirements for all elements of work. The contractor is ultimately responsible for constructability and providing a complete and usable product at the completion of the project.

16. Record drawings may be provided to the contractor as a courtesy at the discretion of the Government, but their accuracy is not guaranteed. The contractor shall do their own field investigations of the utilities and other items in the area and base his work accordingly. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract. These record drawings bear no such representation or understanding.

17. Asbestos-Containing Building Material (ACBM):

a. ACBM is not anticipated during this project. However, if suspected ACBM is encountered, work in the immediate vicinity must stop and the Contracting Officer (CO) and COR must be notified. After consultation with VA personnel, the CO will direct further action to be taken. Work should proceed uninterrupted in unaffected areas of the project.

b. The presence of lead on painted surfaces is not expected.

PART V

A. Work Completion

1. Upon completing a segment of work (related to a location/task/objective), the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer or the Contracting Officer's Representative (COR).

2. Upon completion of a segment of work, the Contractor shall demonstrate to the COR that all work is complete, and the system is fully functional.

3. Comply with manufacturer’s requirements.

4. Correct and re-inspect any QC listed issues prior to requesting final inspection.

5. Contractor shall provide authorized start-up and installation checklist. Comply with manufacturer’s requirements. Manufacturer’s representative shall be on-site during start-up.

6. Request for final inspection shall be submitted in writing to contracting officer and COR 14 days in advance of inspection date.

7. Provide a stamped QC report and certification prior to requesting final inspection. Report shall document the work, inspections, corrective actions, and approval of each assembly.

8. Provide as-built drawings and M&O manuals. Each trap assembly location shall be indicated on a drawing and referenced in a corresponding table. The table shall indicate the work at each location, including the items replaced, model numbers, and characteristics.

9. The contractor shall provide a final stamped, commissioning/certification report, noting all corrections, and certifying the work/systems as complete, compliant, and fully functional. Commissioning shall continue through optimization and seasonal tuning.

10. Operation and Maintenance Manuals shall be provided, to include (but not limited to) spare parts list, operator’s manual, and contractors’ contact information. Include 3 binders to contain all the information/ warranties and one electronic copy.

11. Warranty: Contractor shall provide a one-year warranty on workmanship of the entire project in addition to any manufacturer’s warranty on materials installed. The contractor will provide any commercial warranty on materials or equipment included in the construction that exceeds this one-year, all-inclusive warranty. The commercial warranty will be issued to the Government.

12. Period of Performance shall be 120 calendar days from notice to proceed.

PART VI – Attachments

A. Combined Steam Drawings B. Flash Tank installation (typical) C. Condensate return skid pump connection diagram (typical) D. Steam Components General requirements.

E. Pump selection basis of design F. Nashville VA Steam components name and location KEY

END OF DOCUMENT

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

- One (1) electronic original, fully completed and signed and dated SF 1442 Offer page, acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; bid prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents.

- One (1) electronic original, completed and signed, SF 24 Bid Bond or other allowable Bid Security. Document shall be emailed to the Contract Specialist/Contracting Officer responsible for solicitation in accordance with FAR 28.101 and FAR 28.102. Any missing elements of the bid submission could render the offeror ineligible and their bid will not be considered.

Contract Specialist – Jen Jamieson – jen.jamieson@va.gov Contracting Officer – Vance W. Rosebush – vance.rosebush@va.gov Bidders are responsible for ensuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The official bid opening will be August 21, 2024, at 2:00 PM CDT and will occur via Microsoft Teams call-in at the following number/code: +1 205-235-3524, Phone Conference ID: 580 332 115#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 626-24-204 Update/Upgrade Steam System Components PROJECT LOCATION: Tennessee Valley Healthcare System (TVHS) VA Nashville Campus, 1310 24th Ave S, Nashville, TN 37212-2637.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238220, Plumbing, Heating, and Air-Conditioning Contractors SMALL BUSINESS SIZE STANDARD: $19 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Only submit electronic copies, no original or hard copies will be accepted, copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental…