S06 - Amendment 36C24823R0040 0003.pdf
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- Solicitation number
- 36C24823R0040
About this file
This document contains an amendment to a solicitation for a bid-build construction project to build out an emergency management site at a VA facility in Lakemont. Key details include:
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The solicitation number is 36C24823R0040 and project number is 675-21-803.
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The amendment provides responses to 33 questions submitted by potential offerors. It also provides revised attachments including a statement of work, proposal preparation instructions, and sign-in sheet from a site visit.
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The response due date is extended to December 19, 2022 at 11:00 AM EST.
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The project involves renovations to create a certified sensitive compartmented information facility including secure offices, open offices, a server room and vestibule.
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Offerors must meet requirements for past performance references and personnel qualifications to receive favorable ratings. Secure facility construction experience and tempest certification are preferred but not mandatory.
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The administering agency is the Department of Veterans Affairs Veterans Health Administration VISN 8. Construction will be managed by the VA Network Contracting Office 8 in Orlando, Florida.
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5. PROJECT NUMBER (if applicable)
CODE 7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO. 1. CONTRACT ID CODE
FACILITY CODE CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30 PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print) (Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
1 8
12/2/2022
675-21-803
36C248
Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827
36C248
Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827
To all Offerors/Bidders
36C24823R0040
11-14-2022
X
X X
December 19, 2022, at 11:00 AM
X 1
Project Title: Bid-Build, Buildout Emergency Management Site at Lakemont, Project 675-21-803
The purpose of this amendment is to:
(1) Provide RFI responses, refer to pages two (2) - eight (8).
(2) Extend the due date and time for receipt of proposals to December 19, 2022, at 11:00 AM EST.
(3) See attached Frequency Range - RFI Shielding Document, Revised Statement of Work (SOW), Revised Proposal Preparation and Evaluation Information, and Site Visit Sign-In Sheet.
The period of questions and answers has closed.
All Offerors are required to acknowledge receipt of this amendment.
Shaundrica Close Contracting Officer
VA-VHA-RPOE-2022-221454
Request for Information (RFI) Tracking Log
Solicitation# 36C2482R0040 Project# 675-21-803
‘Bid-Build Renovate Emergency Management Site at Lakemont” Questions and Answers
RFI Tracking Log – Amendment 0003
RFI
NBR. QUESTIONS & ANSWERS SUBMITTED
BY
DATE
RECEIVED
1. We will need the frequency range and RF shielding effectiveness level required. EX: 100MHz to 10GHz, 60dB All the information in the package states TBD.
Midwestern Construction Services, Inc.
11/15/2022
VA
Response
Refer to attachment one (1), Frequency Range – RFI Shielding Report.
2. RFP Page 8, Item c) states: “The Contractor shall have on staff either a former Accrediting Official or a former Certified TEMPEST Technical Authority for review of the design documents”. Given that this project is Bid-Build it would be expected that the designing office would have already completed the TEMPEST Certifying Review (TCR) performed by a CTTA. Please confirm whether the requirements of item c) are applicable to the construction contractor under this contract.
CPS, Inc. 11/18/2022
VA
Response
The tempest review has already been completed and incorporated into the design, having a previous accredited or a former Certified official is preferred to ensure proper project completion and accreditation.
RFP page 8, Item c) has been removed in its entirety. Refer to attachment two (2), Revised SOW and attachment three (3), Revised Proposal Preparation and Evaluation Information.
3. Please clarify whether this project is intended to result in a certified SCIF facility. CPS, Inc. 11/18/2022
VA
Response
Yes. Refer to attachment two (2), Revised SOW.
4. Please clarify as to where the data is to terminate for the space. Is it assumed to be Open Office 117C/ Server room terminate in Room 117D and the Open Office 117B/ Office 117A Terminate in room 138?
Midwestern Construction Services, Inc.
11/21/2022
VA
Response
Yes.
Project# 675-21-803
5. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?
Blue Cord Design & Construction, LLC.
11/23/2022
VA
Response
Yes, as long as he is present in the project at all times while construction is ongoing.
6. If no to the question above, will the SSHO need to be full-time for this project?
LLC.
11/23/2022
VA
Response
This question is not applicable.
7. Please confirmed the issued drawing set is the latest and complete set.
LLC.
11/23/2022
VA
Response
Yes.
8. Factor 2 indicates the offeror is required to submit (2) example projects demonstrating similar construction capabilities of their proposed subcontractor. Will the VA consider (4) example projects completed as Prime?
LLC.
11/23/2022
VA
Response
9. Please identify where a laydown yard can be established to store dumpsters and materials.
LLC.
11/23/2022
VA
Staging information will be provided to the offeror who is awarded the contract.
Project# 675-21-803
10. Page 60 - GENERAL INFORMATION: this section requests items be submitted in the "following format" then lists items a through s. Several of these requested forms will be addressed under their own proposal Factors and/or in the separate pricing volume. Are offerors required to submit this information in the order listed under a General Information section, or can they be submitted throughout the relevant factors?
Blue Cord Design & Construction, LLC.
11/23/2022
VA
Response
The purpose of the General Information section is to advise what needs to be addressed in the contractor’s proposal and not provide an order for submission. Each factor must be addressed in accordance with solicitation requirements, including providing any required attachments. Refer to attachment three (3), Revised Proposal Preparation and Evaluation Information.
11. Who handles the Controls for the building (Type of BMS)? Blue Cord Design
LLC.
11/23/2022
VA
Response
JCI Metasys Bacnet
12. Who is responsible for purchasing the equipment for the project? If the owner is providing the equipment, please provide all Submittals.
LLC.
11/23/2022
VA
Response
If it is user security equipment, this will be acquired/installed by the service. If it is card readers, intrusion equipment, this will be provided by the contractor. Refer back to the design drawings and specifications.
13. What are the working hours for this project? Normal or is overtime/shift work required?
LLC.
11/23/2022
VA
Response
Refer to section III, Scheduling, Phasing, and Working Hours, section A., page eight (8) of the solicitation.
14. Who is required to carry Pre & Post Test & Balance?
LLC.
11/23/2022
Project# 675-21-803
VA
Response
The Contractor is required to carry Pre & Post Test & Balance.
15. Please provide COVID policies and procedures for the project.
LLC.
11/23/2022
VA
Response
Refer to VHA Supplemental Contract Requirements for Combating COVID-19, page thirteen (13) of the solicitation.
16. Who has the Controls for the building (Type of BMS)? Blue Cord Design
LLC.
11/23/2022
VA
Response
Refer to VA Response 11.
17. Who is purchasing the equipment for the project? If the owner is providing the equipment can we get all the Submittals.
LLC.
11/23/2022
VA
Response
Refer to VA Response 12.
18. What are the working hours for this project? Normal or is overtime/shift work required?
LLC.
11/23/2022
VA
Response
Refer to VA Response 13.
19. Who carries Pre & Post Test & Balance?
LLC.
11/23/2022
VA Refer to VA Response 14.
Project# 675-21-803
20. Is there a 'lay down area' for a storage container?
LLC.
11/23/2022
VA
Response
Refer to VA Response 9.
21. What about parking?
LLC.
11/23/2022
VA
Response
Refer to VA Response 9.
22. Will there be a demolition subcontractor and we perform just cut/cap/safe? Blue Cord Design & Construction, LLC.
11/23/2022
VA
Response
No, the contractor shall be responsible for full demolition. Refer to attachment two (2), Revised SOW and page 63 of the solicitation, section a.
23. Will GC provide a dumpster?
LLC.
11/23/2022
VA
Response
24. Please provide COVID policies and procedures for project.
LLC.
11/23/2022
VA
Refer to VA Response 15.
Project# 675-21-803
25. Will wood doors be prefinished or field finished?
LLC.
11/23/2022
VA
Response
Wood doors will be prefinished.
26. Sherwin Williams Shield product line is no longer available. Will ProMar 200 be an acceptable substitute?
LLC.
11/23/2022
VA
Response
To be confirmed with Interior design after award.
27. The wall in the hallway is being infilled and will have to be painted. To make it look consistent, will we need to paint from corner to corner along the hallway wall from the end of the hall to the storage room door frame that reaches the ceiling?
Blue Cord Design & Construction, LLC.
11/23/2022
VA
Response
Yes.
28. Will CPVC pipe and fittings in server room 117D, open office 117C and vestibule 117E be approved for use by the VA?
Blue Cord Design & Construction, LLC.
11/23/2022
VA
Response
No.
29. Provide details on the HVAC controls for the building currently? (Type of BMS) CPS, Inc. 11/23/2022
VA
JCI Metasys Bacnet.
Project# 675-21-803
30. Would the Government be willing to accept previously signed and submitted PPQ’s from our customers or previously completed CPARS reports included in our response to document past performance to the Government in lieu of new PPQ's specifically for this requirement?
CPS, Inc. 11/23/2022
VA
Response
Yes, as along as the timeframe requirements of Factor 2 – Past Performance, paragraph b. is met.
31. Can the Superintendent, Quality Assurance Manager, and Safety Manager be covered by the same person?
CPS, Inc. 11/23/2022
VA
Response
No.
32. Can you please confirm if the following statements from the Solicitation will be applicable to the project?
“The Contractor shall have successfully completed Secure Facilities/Sensitive Compartmented Information Facility (SCIF) construction to include successful accreditation within the past five (5) years.
Evidence of completion must be submitted with the contractor’s proposal.”
Blue Cord Design & Construction, LLC.
12/1/2022
VA
Response
Secure Facilities/Sensitive Compartmented Information Facility (SCIF) construction to include successful accreditation within the past five (5) years is preferred. Evidence of completion must be submitted with the contractor’s proposal. Offerors meeting this standard will receive a more favorable rating. Refer to attachment three (3), Revised Proposal Preparation and Evaluation Information.
33. Can you please confirm if the following statements from the Solicitation will be applicable to the project?
At a minimum, the Offeror shall provide information for the following disciplines: Certified TEMPEST Technical Authority
Blue Cord Design & Construction, LLC.
12/1/2022
VA
No. Refer to VA Response 2.
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