S06 - Amendment 0003 - Attachment Three - Proposal Preparation and Evaluation Information.pdf

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION: Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors.

1. GENERAL INFORMATION - The following shall be addressed in the contractor’s proposal:

a. Cover Page with Solicitation Number and Project Title

b. Company Name

c. SAM Unique ID Number

d. Commercial and Government Entity (CAGE) Code

e. Tax ID Number

f. Principal Points of Contact, address, telephone numbers, e-mail

g. Signed offer 1442/Acknowledgment of Amendments

h. Copy of current vetbiz.gov SDVOSB certification

i. Offer Guarantee (BID BOND), submit with Price Proposal. Per FAR Clause 52.228-

1, Bid Guarantee, the amount of the bid guarantee shall be 20% of the bid or $3,000,000.00, whichever is less. NOTE: A scanned copy of the original is acceptable.

j. Completed Attachment E – EMR Form

k. Completed Attachment F – Experience Information Sheet

l. Completed Attachment G – Past Performance Forms

m. Completed Attachment H – Price Matrix

n. Completed section 3.1, FAR Provision 52.204-8, Annual Representations and

Certifications (MAY 2022)

o. Completed section 3.2, FAR Provision 52.204-24, Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

p. Completed section 3.3, FAR Provision 52.209-13, Violation of Arms Control Treaties or Agreements-Certifications (NOV 2021)

q. Completed section 4.2. FAR Clause 52.219-28, Post-Award Small Business Program

Representations (SEP 2021)

r. Completed section 4.3, FAR Clause 52.222-9, Buy American-Construction Materials

(NOV 2021)

s. Completed section 4.11, VAAR Clause 852.219-77, VA Notice of Limitations on

Subcontracting-Certificate of Compliance for Services and Construction (SEP 2021)(Deviation)

2. Factor 1 - Technical

Subfactor I - Specialized Experience and Capability

The offeror is required to submit two (2) example projects demonstrating your firms experience and capability similar to this requirement, Buildout Emergency Management Site at Lakemont.

These demonstrations in similar experience and capability shall be in a healthcare environment with trade coordination work as critical activities for each of the two (2) below capability areas that demonstrate the prime’s and/or key subcontractor’s experience and capability to successfully complete the example project. A total of four (4) example projects shall be provided. Two (2) examples as the prime and two (2) examples from the subcontractor. Self-performed projects demonstrating your firm’s capability may be used to respond to the Government’s request for two (2) example projects demonstrating similar construction capability of the firm (subcontractor). Please identify these projects as such. A total of four (4) example projects shall be provided, i.e. ((Prime/Prime) + (Sub/Sub) = four

(4) or (Prime/Prime) + (Prime-Self Perform/Prime-Self Perform) =4)).

1. Provide two (2) example projects demonstrating the offeror’s project management experience and capability as a prime contractor on a construction project of similar type and scope.

2. Provide two (2) example projects demonstrating similar construction capability of the firm (subcontractor) that will be performing the Buildout Emergency Management Site at Lakemont.

a. Example projects submitted are to demonstrate a firm’s experience and capability must be relevant to the work that the firm will be performing under the prospective contract.

The offeror should explain how the work performed by the proposed firm in the example project is relevant to the proposed acquisition. Attachment F – Experience Information Sheets shall be submitted for each project.

3. Secure Facilities/Sensitive Compartmented Information Facility (SCIF) construction to include successful accreditation within the past five (5) years is preferred. Evidence of completion must be submitted with the contractor’s proposal. Offerors meeting this standard will receive a more favorable rating.

Subfactor II – Technical/Management Approach

1. Describe in a written narrative, the plan for phasing the work so that the facility remains operational. The narrative will also detail how the contractor intends to prepare the site, renovate, and return to use within any specified time limits.

2. Organizational Chart and Narrative – Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

a. Each individual’s name, title, duty, years of experience and experience level relating to similar contracts in size and scope (construction of an Emergency Management Site in a health care facility, minimum threshold value of Project Magnitude). At a minimum, the Offeror shall provide information for the following disciplines:

1. Site Superintendent

2. Quality Assurance Manager

3. Safety Manager

b. The narratives for the Site Superintendent, Quality Assurance Manager, and Safety

Manager must show a minimum of five (5) years’ experience for each respective discipline on a project of similar size and scope (construction of an Emergency Management Site in a health care facility, minimum threshold value of Project Magnitude) showing project history with these key personnel in relations to the project’s description. The Quality Assurance Manager and Safety Manager may be the same individual, but must show the minimum of five (5) years’ experience for each respective discipline.

Subfactor III – Schedule

1. The proposal shall provide a proposed progress schedule. The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion.

2. The vertical axis will show the milestones and major portions of the contract work.

Milestones should include such items as material submissions, submittal acceptance, partial and final inspections, punch list completion, testing, etc. All schedule items will show a start date and a completion date, and the critical path shall be clearly identified on the schedule.

a. The detailed schedule will indicate specific tasks with dates for each step of the process including Mobilization; Demolition; Phasing; Provisions for overtime or shift work;

Timing of relocation of existing utilities; Commissioning; Tests and final inspection.

Task durations shall be expressed in calendar days.

b. The Offeror shall specify the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

Factor 2 - Past Performance

Past performance information will be obtained from references provided by the offeror and from other sources known to the Government or learned during the course of the evaluation. Each offeror will be evaluated on its performance for similar types of projects. The government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement.

a. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance, in accordance with FAR 15.305 (a)(2)(iv).

Therefore, the offeror shall be determined to have unknown past performance.

b. Offerors shall provide completed Past Performance Surveys of at least one (1) and not more than three (3) recent (within the past 5 years) and relevant references. Relevant means similar in size, scope, magnitude of effort and complexity to this requirement. The Contracting Officer will evaluate past performance to rate accordingly and may contact sources provided in the survey as necessary. The Government may place greater importance on projects that were performed at an active VA facility, depending upon overall role and relevancy considerations.

Factor 3 - Price (Price proposal shall be a separate file (clearly separated from the technical and past performance volumes.)

1. Completed Price Schedule on Standard Form (SF) 1442 (Total of Proposed Price of

CLIN 0001.).

2. Price Proposal Breakdown to support CLINs 0001 (Attachment H - Price Matrix)

Price proposals shall be submitted on SF 1442, completed, and signed by authorized individual(s) of the Offeror. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the proposal. The price proposal shall encompass all costs associated with the requirements of the solicitation. The total proposed price for CLIN 0001 shall be rounded to the nearest dollar. Price will not be rated or scored, but will be evaluated for fair and reasonableness through the use of price analysis. In accordance with FAR 15.404-1(b)(2), the government may use various price analysis techniques and procedures to ensure a fair and reasonable price.

4. Award

a. The Government will evaluate proposals submitted in response to this solicitation, which meet the requirements in accordance with the factors listed above.

b. This procurement will be a single award on a best value basis resulting from this solicitation to the responsible offeror. The following three (3) factors have been identified and shall be utilized in the evaluation of offers and in the determination for award.

1. Technical Approach

a. Subfactor I - Specialized Experience and Capability

b. Subfactor II - Technical/Management Approach

c. Subfactor III - Schedule

2. Past Performance

3. Price

The technical subfactors are equal to each other in importance. Technical and Past Performance when combined are significantly more important than Price.