36C24821R0139 QA RFI Combined 573-18-605 Correct Patient Privacy Deficiencies_AE RESPONSES 2021-08-25.xlsx
XLSX spreadsheet 37 KB Posted
- Solicitation number
- 36C24821R0139
About this file
This pre-solicitation announcement and related file provide details for an upcoming construction project solicitation to expand and renovate the Cardiothoracic Intensive Care Unit at the Malcolm Randall VA Medical Center in Gainesville, Florida. The project scope includes expanding capacity, eliminating deficiencies, and improving functionality, patient access, and privacy. The estimated value is between $1,000,000 and $5,000,000 to be awarded as a firm fixed-price contract within 120 days of bid receipt. The file includes questions and responses related to drawings and specifications. Interested offerors should monitor beta.SAM.gov for solicitation release on or about July 28, 2021, with responses due as specified. The North American Industry Classification Code is 236220 and the period of performance is 365 calendar days. The Department of Veterans Affairs Veterans Health Administration VISN 8 is the contracting agency.
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DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or VA Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
Column I: Contains VHA Section/ POC shop comments/questions/response
Column J: Contains Contractor Name requesting /questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | |
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | Response Date | VA |
Response
| From | Company Name | |||||||||
| 1 | E601 | Substantive | 08/16/21 | On sheet E601 the existing panels have a note that they are older panels and should be replaced. These are UL-4-1C sections 1, 2 and 3. Panels ELH 4 1C , CLH 4 1C and panels UL1 1B sections 1 and 2. . Will these panels be replaced/up graded? | Refer to Addendum Drawings E601 and E602 for revised scope of work. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 2 | E701 | Substantive | 08/16/21 | Sheet E701 , notes 3 and 4 it indicates to splice the feeders to panels 1B CR2 P1 and 1B CR3 P1 to there new locations. Will the VA accept a splice in there feeders or do we install new feeders back to the source? | Splices are permitted if installed in accordance with NEC requirements. Splices will be permitted for the panel feeders in question. Splices need to be in a junction box and permanently crimped and shrink wrapped. (no Polaris Lugs) | 8/20/21 | TMM/VA | Blue Cord Design & Construction, LLC | ||
| 3 | EY101 | Substantive | 08/16/21 | On sheet EY101 there is no nurse call shown at the toilets in the patient rooms, should there be an emergency pull cord at these locations? | Refer to Addendum Drawing EY101 for revised scope of work. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 4 | EY101 | Substantive | 08/16/21 | On sheet EY101 at the nurse station , note 8 indicates to route the data cables thru the floor box. Will the nurse call being a different system require its own floor box? | No dedicated floor box is required. Nurse call low voltage cables can be routed with other low voltage cables. Floor box has a 1-1/2 opening for low voltage cables and can accommodate 15 Cat 6 cables. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 5 | Substantive | 08/16/21 | Please clarify if the nurse call system for this space will require a hard pipe system or can it be installed in the cable tray? | General routing of the cabling for these systems shall be installed in the cable tray system. Cabling to/from the cable tray to boxes shall be installed in conduit. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | |||
| 6 | Substantive | 08/16/21 | Please clarify if the security system for this space , will it require a hard pipe system, or can we install in the cable tray system once it leaves the walls, EX cameras, card readers? | General routing of the cabling for these systems shall be installed in the cable tray system. Cabling to/from the cable tray to boxes shall be installed in conduit. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | |||
| 7 | EY101 | Substantive | 08/16/21 | The MATV system on sheet EY101 , data closet note 4 indicates to run a RG-11 back to room C244D-1. Will this need to be in a hard pipe, or can it be free aired thru the ceiling? | General routing of this cabling shall be in the cable tray system. Cabling to/from the cable tray to Splitters shall be installed in conduit. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 8 | EY101 | Substantive | 08/16/21 | On sheet EY101 note 5 it indicates the Nurse Call head end equipment there in C 244D-1. Will this system have to be tied into the Main frame located on the 3rd floor. | The tie in location shown is the location directed by VA during site verification and is the closest location to accept these new devices. The contractor is responsble for providing a complete and operable system. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 9 | Substantive | 08/16/21 | Please clarify if the Access control will need to be FICAM compliant? | No. The existing system is a LENEL system. | 8/20/21 | VA/TMM | Blue Cord Design & Construction, LLC | |||
| 10 | RFP, 1 | Solicitation and Specifications | Administrative | 08/16/21 | In block 11 of the RFP (SF 1442), the PoP is shown as 731 calendar days after receiving the Notice to Proceed. In block 10, on the same page, in the Price/Cost and Delivery Schedules of the RFP, and in section 1.3, Statement of Bid Item(s), of Specifications Final Vol 1, the contract duration/PoP is listed as 365 calendar days after receiving the Notice to Proceed. Can the VA please confirm that the 365 calendar days is the appropriate PoP for project 573-18-605? | The Period of Performance listed in the Specification General Requirements is 365 calendar days | 8/24/21 | ENG | KMK Construction, Inc. | |
| 11 | RFP, Amendment 0001 | Solicitation and 0001 | Administrative | 08/16/21 | In block 10 of the RFP (SF 1442), the magnitude is listed between $1,000,000 and $5,000,000. Page 8 of the solicitation, underneath the General Proposal Information section, lists the same magnitude. Amendment 0001's block 14 shows the magnitude as between $5,000,000 and $10,000,000. Can the VA please confirm the appropriate magnitude for this project? | Magnitude of Construction between $1,000,000M and $5,000,000M | 8/20/21 | CON | KMK Construction, Inc. | |
| 12 | 1 | Solicitation | Administrative | 08/16/21 | What is the total project duration? Page 1 of 56 of the solicitation states 731 days after the NTP, but page 5 of 56 of the solicitation indicates 365 days | The Period of Performance listed in the Specification General Requirements is 365 calendar days. | 8/24/21 | eng | Harbor Services, Inc. | |
| 13 | Page 11 of 56 | RFP | Substantive | 08/12/21 | Page 11 of 56 indicates that no company or identifying information is to be included in the technical proposal. Please confirm: does this requirement mean the entire technical proposal must be redacted? If so, are offerors also required to provide a full (un-redacted) technical proposal? | Provide only one redacted technical proposal. Identifying information can be provided in the pricing and past performance. | 8/20/21 | CON | Blue Cord Design & Construction, LLC | |
| 14 | Page 14 of 56 | RFP | Substantive | 08/12/21 | Page 14 of 56 indicates EMR information is to be provided in Factor 3 of Volume 1: Technical Proposal. EMR information is mentioned again in Volume 3: Price. Please clarify: are offerors required to provide the EMR form in both volumes? | Provide EMR in the price proposal Volume 3 only. | 8/20/21 | CON | Blue Cord Design & Construction, LLC | |
| 15 | A601 | Equipment and Room Finish Schedule, Legend and Notes | Substantive | 08/12/21 | A1105 in the provided equipment schedule states that basis of design is Amico. Will an equal or equivalent HSI bid be considered? | To be decided in the submittal processing by AE and VA. | 8/24/21 | ENG | Blue Cord Design & Construction, LLC | |
| 16 | Administrative | 08/12/21 | Please provide asbestos surveys for the areas within the demo scope. | For your convenience, copies of the hazmat reports developed for this project are attached. | 8/25/21 | ENG | Blue Cord Design & Construction, LLC | |||
| 17 | Administrative | 08/12/21 | Please provide durations between each phase of the project. Will the VA need time to relocate during this period? | This project is One Phase | 8/25/21 | ENG | Blue Cord Design & Construction, LLC | |||
| 18 | Substantive | 08/10/21 | Does the site have existing Access control system, if so please outline the system type and manufacturer. | This is noted on Drawing EY101 in Access Control Notes. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | |||
| 19 | Substantive | 08/10/21 | Does the site have an existing CCTV system? if so please outline the system type and manufacturer. | Requirements indicated on Drawing EY101, CCTV Note A. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | |||
| 20 | PP302 | Substantive | 08/10/21 | Per page PP302, note-5, PP102, note-6 calls out (2) Air, (4) Oxygen, (4) Med Vac Wall outlets. There are 16 notes 5 or 6 depending on what page you look at. That would put us at (32) Air, (64) Oxygen, (64) Med Vac. Per page A452 calls out (8) Oxygen, (8) Vac, (4) Air x’s (16) 128-Oxygen & Air, 64- Vac. What count is correct? | Drawing A452 indicate quantities for each headwall per room per detail 3 and the plumbing drawings indicate a drop on each side of the headwall. The correct number of total outlets for the project is (32) Med Air, (64) Oxygen, and (64) Med Vac. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 21 | PL101 | Substantive | 08/10/21 | Page PL101 note-15 shows 1-1/” Oxy Down. Page PP302 note-7 says to route new oxygen in pipe basement. The floor plans do not show this route, please advise. | Refer to sheet PP302 and note 7 for additional information regarding this line. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC | ||
| 22 | EY101 | Substantive | 08/10/21 | There is a reference on drawing EY101 of “READERS TO BE RE-SERVED FROM RELOCATED ACCESS CONTROL PANEL”. The list includes 31 reader locations. Are there existing panels being relocated because of the demolition? | Refer to Addendum Drawing EY101 for clarified scope of work. | 8/20/21 | TMM | Blue Cord Design & Construction, LLC |
File details come from the government source that posted it. Updated .