36C24821R0139 QA RFI Combined 573-18-605 Correct Patient Privacy Deficiencies_AE RESPONSES 2021-08-25.pdf
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- Solicitation number
- 36C24821R0139
About this file
This document contains questions and responses related to a Request for Proposal for construction project number 573-18-605 to expand and renovate the Cardiothoracic Intensive Contractor Care Unit located at the Malcom Randall VA Medical Center in Gainesville, Florida. The project includes expanding capacity, eliminating deficiencies, and improving functionality, patient access, and privacy. Key details include a 365 calendar day period of performance, a contract value between $1,000,000 and $5,000,000, bid alternates to deduct privacy glass and replace with curtain tracks or clear glass, and requirements to comply with new HVAC and code requirements. Questions cover scope clarifications, existing conditions like access control and CCTV systems, and discrepancies in outlet counts. Responses provide clarification on these items and reference addendum drawings for scope revisions.
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ITEM #
SECTION or
ATTACHMENT #
DOCUMENT
NAME
COMMENT TYPE
(Select from drop down)
Received
Date
QUESTIONS / COMMENTS
(With justification of why considered source selection sensitive if applicable) VA Response
Response
Date
VA
Response
From
1 E601 Substantive 08/16/21
On sheet E601 the existing panels have a note that they are older panels and should be replaced. These are UL-4-1C sections 1, 2 and 3. Panels ELH 4 1C , CLH 4
1C and panels UL1 1B sections 1 and 2. . Will these panels be replaced/up graded?
Refer to Addendum Drawings E601 and E602 for revised scope of work.
8/20/2021 TMM
2 E701 Substantive 08/16/21
Sheet E701 , notes 3 and 4 it indicates to splice the feeders to panels 1B CR2 P1 and 1B CR3 P1 to there new locations. Will the VA accept a splice in there feeders or do we install new feeders back to the source?
Splices are permitted if installed in accordance with NEC requirements. Splices will be permitted for the panel feeders in question. Splices need to be in a junction box and permanently crimped and shrink wrapped. (no Polaris Lugs) 8/20/2021 TMM/VA
3 EY101 Substantive 08/16/21 On sheet EY101 there is no nurse call shown at the toilets in the patient rooms, should there be an emergency pull cord at these locations?
Refer to Addendum Drawing EY101 for revised scope of work.
8/20/2021 TMM
EY101
Substantive 08/16/21 On sheet EY101 at the nurse station , note 8 indicates to route the data cables thru the floor box. Will the nurse call being a different system require its own floor box?
No dedicated floor box is required. Nurse call low voltage cables can be routed with other low voltage cables. Floor box has a 1-1/2 opening for low voltage cables and can accommodate 15 Cat 6 cables.
8/20/2021 TMM
5 Substantive 08/16/21 Please clarify if the nurse call system for this space will require a hard pipe system or can it be installed in the cable tray?
General routing of the cabling for these systems shall be installed in the cable tray system. Cabling to/from the cable tray to boxes shall be installed in conduit.
8/20/2021 TMM
6 Substantive 08/16/21
Please clarify if the security system for this space , will it require a hard pipe system, or can we install in the cable tray system once it leaves the walls, EX cameras, card readers?
General routing of the cabling for these systems shall be installed in the cable tray system. Cabling to/from the cable tray to boxes shall be installed in conduit.
8/20/2021 TMM
7 EY101 Substantive 08/16/21
The MATV system on sheet EY101 , data closet note 4 indicates to run a RG-11 back to room C244D-1. Will this need to be in a hard pipe, or can it be free aired thru the ceiling?
General routing of this cabling shall be in the cable tray system. Cabling to/from the cable tray to Splitters shall be installed in conduit.
8/20/2021 TMM
8 EY101 Substantive 08/16/21
On sheet EY101 note 5 it indicates the Nurse Call head end equipment there in C
244D-1. Will this system have to be tied into the Main frame located on the 3 rd floor.
The tie in location shown is the location directed by VA during site verification and is the closest location to accept these new devices. The contractor is responsble for providing a complete and operable system.
8/20/2021 TMM
9 Substantive 08/16/21
Please clarify if the Access control will need to be FICAM compliant?
No. The existing system is a LENEL system.
8/20/2021 VA/TMM
10 RFP, 1
Solicitation and
Specifications
Administrative 08/16/21
In block 11 of the RFP (SF 1442), the PoP is shown as 731 calendar days after receiving the Notice to Proceed. In block 10, on the same page, in the
Price/Cost and Delivery Schedules of the RFP, and in section 1.3, Statement of Bid Item(s), of Specifications Final Vol 1, the contract duration/PoP is listed as 365 calendar days after receiving the Notice to
Proceed. Can the VA please confirm that the 365 calendar days is the appropriate PoP for project 573-18-605?
The Period of Performance listed in the Specification General Requirements is
365 calendar days
8/24/2021 ENG
RFP,
Amendment
Solicitation and 0001 Administrative 08/16/21
In block 10 of the RFP (SF 1442), the magnitude is listed between
$1,000,000 and $5,000,000. Page 8 of the solicitation, underneath the
General Proposal Information section, lists the same magnitude.
Amendment 0001's block 14 shows the magnitude as between $5,000,000 and $10,000,000. Can the VA please confirm the appropriate magnitude for this project?
Magnitude of Construction between $1,000,000M and $5,000,000M
8/20/2021 CON
12 1 Solicitation Administrative 08/16/21 What is the total project duration? Page 1 of 56 of the solicitation states 731 days after the NTP, but page 5 of 56 of the solicitation indicates 365 days
The Period of Performance listed in the Specification General Requirements is
365 calendar days.
8/24/2021 eng
13 Page 11 of 56 RFP Substantive 08/12/21
Page 11 of 56 indicates that no company or identifying information is to be included in the technical proposal. Please confirm: does this requirement mean the entire technical proposal must be redacted? If so, are offerors also required to provide a full (un-redacted) technical proposal?
Provide only one redacted technical proposal. Identifying information can be provided in the pricing and past performance. 8/20/2021 CON
14 Page 14 of 56 RFP Substantive 08/12/21
Page 14 of 56 indicates EMR information is to be provided in Factor 3 of Volume 1:
Technical Proposal. EMR information is mentioned again in Volume 3: Price. Please clarify:
are offerors required to provide the EMR form in both volumes?
Provide EMR in the price proposal Volume 3 only.
8/20/2021 CON
15 A601
Equipment and
Room Finish
Schedule, Legend and
Notes
Substantive 08/12/21
A1105 in the provided equipment schedule states that basis of design is Amico. Will an equal or equivalent HSI bid be considered?
To be decided in the submittal processing by AE and VA.
8/24/2021 ENG
16 Administrative 08/12/21 Please provide asbestos surveys for the areas within the demo scope. For your convenience, copies of the hazmat reports developed for this project are attached.
8/25/2021 ENG
17 Administrative 08/12/21 Please provide durations between each phase of the project. Will the VA need time to relocate during this period?
This project is One Phase
8/25/2021 ENG
18 Substantive 08/10/21 Does the site have existing Access control system, if so please outline the system type and manufacturer.
This is noted on Drawing EY101 in Access Control Notes.
8/20/2021 TMM
19 Substantive 08/10/21 Does the site have an existing CCTV system? if so please outline the system type and manufacturer.
Requirements indicated on Drawing EY101, CCTV Note A.
8/20/2021 TMM
20 PP302 Substantive 08/10/21
Per page PP302, note-5, PP102, note-6 calls out (2) Air, (4) Oxygen, (4) Med Vac Wall outlets. There are 16 notes 5 or 6 depending on what page you look at. That would put us at
(32) Air, (64) Oxygen, (64) Med Vac. Per page A452 calls out (8) Oxygen, (8) Vac, (4) Air x’s
(16) 128-Oxygen & Air, 64- Vac. What count is correct?
Drawing A452 indicate quantities for each headwall per room per detail 3 and the plumbing drawings indicate a drop on each side of the headwall. The correct number of total outlets for the project is (32) Med Air, (64) Oxygen, and (64) Med Vac.
8/20/2021 TMM
21 PL101 Substantive 08/10/21 Page PL101 note-15 shows 1-1/” Oxy Down. Page PP302 note-7 says to route new oxygen in pipe basement. The floor plans do not show this route, please advise.
Refer to sheet PP302 and note 7 for additional information regarding this line.
8/20/2021 TMM
22 EY101 Substantive 08/10/21
There is a reference on drawing EY101 of “READERS TO BE RE-SERVED FROM
RELOCATED ACCESS CONTROL PANEL”. The list includes 31 reader locations. Are there existing panels being relocated because of the demolition?
Refer to Addendum Drawing EY101 for clarified scope of work.
8/20/2021 TMM
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