S04 Pre Bid Agenda SPS.docx

SPS Equipment Site Preparation- IFB: 36C24525B0007 - Project No. 517-25-291

AGENDA

PRE-Bid CONFERENCE SPS Equipment Site Preperation Beckley VAMC, Beckley, WV

SOLICITATION: 36C24525B0007

PROJECT NO. 517-25-291

May 05, 2025

I. Introduction: The agenda for this conference is established as follows:

II. Please do not take pictures of any staff or patients.

A. Contracting Specialist’s general remarks B. Facility Management Service’s general remarks C. General questions/discussion from the attendees D. Walk-through of Construction Area

III. Names of Key Individuals for This Procurement:

A. The Contracting Officer is:

Adam Bradford Contracting Officer Department of Veterans Affairs NCO (Network Contracting Office) 5 Construction Team 200 Veterans Ave.

Beckley, WV 25801 (PH) 304-255-2121 ext. 4356 Adam.Bradford1@va.gov Administrative Contracting Officer

B. The Contracting Officer’s Representative (COR):

Seth Buckland Facilities Managements Service (FMS) General Engineer

Andrew Lester Facilities Management Service (FMS) General Engineer

Berlin Beaver Facilities Management Service (FMS) General Engineer

IV. Milestone Dates for This Procurement:

A. Date of Issue: IFB April 10, 2025 B. Pre-bid Conference: May 5, 2025 10:00 a.m.

C. Cutoff for Questions: May 12, 2025 at 2:00 PM (EST) D. IFB due date: June 5, 2025 at 2:00 PM (EST)

V. General Comments/Instructions to Bidders:

A. The IFB Package consists of:

1. IFB

2. Specifications

3. Bid items list

4. Wage Determination

5. Drawings

6. AMSCO documents

1. This requirement has been set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). In order to be eligible to participate, the offeror must be registered and certified as an SDVOSB firm in the SBA (VET CERT)

2. The submission of electronic bids is NOT permitted.

V. Procedure for Requesting Clarifications/Information:

A. Any and all questions must be emailed to the Contract Specialist, Adam Bradford at Adam.Bradford1@va.gov. NO TELEPHONIC QUESTIONS. The cutoff date for questions is May 12, 2025 at 2:00 PM (EST). Facility Management Service should not be contacted directly. Failure to submit questions by the due date/time may result in the questions going unanswered.

B. The Contracting Officer, via an amendment, will answer any and all technical questions. Any and all amendments will be posted to SAM. Bidders are responsible for obtaining any amendments from the website.

C. An amendment may also be used to communicate other information (for example, updated wage decision, revised clauses, new bid opening date). Bidders are encouraged to check the SAM routinely to determine if amendments have been issued.

VI. Additional Visits to the Construction Area:

NO ADDITIONAL SITE VISITS ARE SCHEDULED AT THIS TIME.

VII. Availability of Bid Sets:

The solicitation is available for download at the SAM website.

VIII. Prior to Award:

A. Contractor must submit their VETS 4212 reporting information annually. The report must be current in order for award to be made.

B. Contractor must be registered in the System for Award Management (SAM) database. No award can be made unless the contractor is registered.

C. Contractor must ensure that their reps and certs are current and have the correct NAICS Code (238160) listed under the socio-economic grouping set aside within the solicitation.

IX. After Award

A. Contractor shall submit a payment bond and performance bond, each 100% of the award amount, within ten calendar days of award.

B. Contractor shall submit documentation of completion of OSHA certified construction safety course by employees (both prime contractor and subcontractor) who will work on the job site. All contract employees both prime and sub-contractors will be required to complete all fingerprinting, backgrounds checks and be cleared by WMC HROO Personnel Security Office prior to beginning work.

C. Contractor shall submit documentation of “competent person’s” completion of the 30-hour OSHA certified construction safety course.

D. Contractor shall submit original Certificate of Liability Insurance prior to any work commencing.

E. The Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $650,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. Each contractor whose contract award is estimated to exceed $650,000 is required to register with the Contractor Performance Assessment Reporting System (CPARS)/Construction Contractor Appraisal Support System (CCASS).

Access Requirements: (IAW OMB M-05-24, VA Directive 0710, and Draft VA Handbook 0735) ID Requirements: IDs compliant with VA Guidelines and WMC HROO Personnel Security Office. TB Test. COVID requirements

X. Reminder:

This procurement is 100% set-aside for certified Service-Disabled, Veteran-Owned Small Business (SDVOSB).

XI. ONLY questions general in nature will be addressed during the Pre-bid Conference / Site Visit. ALL technical questions require e-mail submittals to Adam.Bradford1@va.gov in order to ensure that everyone has the same information for bidding purposes.

Department of Veterans Affairs Page 4