Revised SOW.docx

A.4 STATEMENT OF WORK

Statement of Work - Construction NRM Project No. 512A5-20-304 Replace Roof – Patient Buildings

1. Government Agency Department and Address:

VA Maryland HealthCare System – VISN5 – Perry Point VAMC Perry Point, MD 21902

2. Project Title, Number, and Location:

Project Title: Replace Roof – Patient Buildings at Perry Point VAMC Project Number: 512A5-20-304 Period of Performance: 700 Calendar Days for entire project see note below*1.0

3. Scope of Work:

Contractor to supply all labor, supervision, travel, equipment, tools, materials, inspection/testing services, and legal disposal of waste materials to replace Patient Buildings roofs. Work scope includes, but is not limited to, roofing demolition, substrate demolition, substrate installation, roofing installation, adjustment and protection of rooftop equipment, installation of fall restraint system, installation of lightning protection system, installation of roof drainage system, installation of snow guards, asbestos abatement, and manufacturer/technical representative in accordance with the applicable specifications, drawings, and building codes. If there is a conflict between the drawings and specifications, contractor shall submit RFI, and VA firm will make final determination of requirement.

4. Construction Requirements:

A. Contractor is required to supply crane lift plan for all hoisting of materials and equipment to roofs at least 14 calendar days before lift event.

B. Contractor shall ensure that existing roofs are able to support the loading of bulk material and equipment. The COR may require professional engineering analysis by the contractor to confirm safe loading is being adhered to per base contract.

C. All roofing must be complete in a same-day-dry method. Only enough roofing may be removed in a single day that can be dried-in at the end of the workday.

D. All temporary safety devices and equipment required for 100% OSHA /VA/Site specific compliant installation of permanent system, including demolition, are required by the contractor. This includes, but is not limited to, fall restraint devices, scaffolds, and mobile equipment.

E. Contractor shall be required to work on three unique roof locations at one time as identified in the design documents. This includes all phases of the demolition and construction. Contractor shall not proceed to another building until a building has been determined complete by the COR. The building composition shall be provided in the schedule. The COR must authorize the specific buildings that will be worked on at the same time. Some site activities can limit the combinations.

F. No temporary toilets will be allowed on roofs.

G. Contractor is responsible for construction of crane pads and suitable crane haul roads.

H. All disturbed turf and hardscape from material and equipment laydown areas must be restored to original condition per specifications.

I. Roofing materials stored onsite must be protected per manufacturer requirements from the weather or will need to be replaced at the contractor’s expense.

J. Any temporary roofing required for completion of permanent system will be the requirement of the contractor.

K. Raise and lower rooftop equipment and utilities as required for installation of new roof. A maximum of eight hours downtime shall be permitted on any equipment outages. Equipment outages shall be required to be completed off-shift as determined by the COR to avoid disturbing daily building activities. All labor material, equipment, and labor required to perform is the responsibility of the contractor. Any damaged equipment and curb flashings called to remain must be adequately repaired or replaced.

L. There are requirements for pre-roof replacement infrared survey and after replacement/rework. Contractor shall submit pre-survey before work to commence on roof work. Survey must take place a maximum of 14 calendar days before work on the specific bldg. or sub system. Work is to be defined as physical changes to the existing roof system.

M. Work schedule shall be limited to 10 hours a day M-F unless authorized in advance by the COR.

N. Prior to commencement of construction, the contractor will be required to supply/submit maintenance of traffic plan (MOT) to COR for approval to maintain traffic (vehicle and pedestrian) within the limits of the project for the duration of the construction period, including any temporary suspensions of the work. Construct and maintain detours. Furnish, install, and maintain traffic control and safety devices during construction. Furnish and install work zone pavement markings for maintenance of traffic (MOT) in construction areas. Provide any other special requirements for safe and expeditious movement of traffic specified in the Plans. Do not obstruct or create a hazard to any traffic during the performance of the work and repair any damage to existing pavement open to traffic. Flashing lights as required by the COR to advise of dangers.

O. All work is to shall be in compliance with local, state, and federal rules and regulations, and VA technical standards. Compliance is to whichever rule or regulation is the most stringent. VA Master Specifications shall be used as the primary default when no specifications are issued or when a referenced specification is not found in the projects RFP package, they are at located at https://www.cfm.va.gov/til/.The intent of the default specifications is to furnish concise industrial and/or commercial standards for construction of Government facilities. If the Statement of Work does not address a specification for an element of the work, the default specification shall apply for the element of work as approved by COR. The omittance of a VA specification, does not relieve the contractor to perform required under the base contract. No request for contract modification shall be accepted for missing specifications.

P. Contractor employees shall park privately owned vehicles in an area designated by the COR. This area will be within reasonable walking distance of the construction site. Contractor employee parking shall not interfere with existing and established parking requirements.

Q. No loose material from within the Limits of Disturbance (LOD) shall be permitted at any time get onto sidewalks or roads. Contractor shall be required to have protection and equipment procedures in place. If an occurrence (dirt, garbage, materials, etc.) does happen, contractor is to immediately clean up area (within one hour) and bring surroundings back into compliance. All dumpsters must be covered to protect from water intrusion as well as flying material. Any smoke detectors that have any potential for exposure to construction smoke, dust, and debris shall be suitably protected to prevent accidental alarm. All such action must be first coordinated and cleared with the COR. All fire alarm devices shall be active whenever contractor's forces are not present in work area.

R. The contractor must provide a written fire safety checklist ( contractor developed) at the end of every workday to the Fire Department and copy COR, certifying that all work areas have been surveyed and found to be secure, safe, and free of any flammable liquids.

S. See specification section 01 00 00 for interim life safety measures.

T. Contractor to coordinate any "noisy" work with COR at least 72 hours in advance. Work on nights and weekends may be required as part of the base contract.

U. Not all roof penetrations and conditions may be shown or tagged for clarity. Refer to project details for corresponding conditions and necessary work.

V. Contractor responsible for maintaining all UL master certifications for lightning protection. Contractor to notify COR of any discrepancies in the lightning protection systems prior to removal of the system. The new lightning protection system shall be UL certified by the contractor as a deliverable.

W. Coordinate all interior work, if necessary, with COR, before commencing work. An individual Infection Control Risk Assessment (ICRA) will be done in each area. All ICRA levels shall be considered as part of the base contract work.

X. Work shall comply with all medical center requirements for dust, noise, odor, and infection control. This will involve the installation of dust/odor control barriers, air filtering/processing, dust control mats, and other essential measures during construction, as required. Dust and odors WILL NOT be permitted to enter any buildings at any time. The uncontrolled entry of dust or odors into the medical buildings at any time during this project could result in a stoppage of work being ordered. Any stoppages resulting from uncontrolled dust or odors are the responsibility of the contractor and are not reimbursable under this contract.

5. Submittal Requirements:

All submittals must be submitted by specification section. Each specification section shall require one complete submittal. Only on a case-by-case basis will the VA allow multiple submittals per spec section. This must be approved by the COR prior to submission. Each material specification shall have a project specific sample manufacturer warranty submitted and approved prior to material procurement. Consolidate all necessary submittals by specification section on an excel spreadsheet. Checklist to be utilized to track/ monitor submittal process

6. Bid Proposal:

Bid proposal must include the attached DETAILED BREAKOUT FOR EACH BLDG AS WELL AS THE PROPOSAL SUMMARY FORM to include cost breakdown by building and priority level. Base bid will include all roofs from Priority 1. Reference Proposal Summary Form for buildings that are ALTERNATE DEDUCTS. Failure to provide required breakdown will result in incomplete bid submission. . Offers are to submit proposals based on the project specifications and drawings provided under the project solicitation. The resulting total bid amount shall then be broken down item by item for review material costs and labor costs. See form on following page.

Exclusions that are submitted as an exception to the request for proposal shall not be recognized without the contracting officer’s evaluation and approval. The approval shall be provided in a written response from the government. The Bidder shall furnish a summary list that specifies any proposal exceptions or qualifications however acknowledging is not a consent or waiver of any of the requirements of the SOW, design drawings, and specifications. Proposal shall be deemed to agree to comply with all terms, conditions, specifications, and requirements of this solicitation.

7. Special Conditions:

Weather During Contract Performance Period A. Delays for Unusually Severe Weather For the Contracting Officer to award a time extension for unusually severe weather, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe; that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must cause a delay to the completion of the project. This Delay must be beyond the control and without the fault or negligence of the Contractor.

B. Anticipated Adverse Weather Delays

a. The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The Contractor's progress schedule must reflect these anticipated adverse weather delays in all- weather dependent activities.

C. Monthly anticipated adverse weather delayed workdays based on (5) five-day work week.

D. An abatement contractor must be used for roofing systems removal per VHA. Roofing spec section also maintains that abatement roofers be trained as specified in 29 CFR 1926.32(f); in addition, for Class I and II work who is specially trained in a training course which meets the criteria of EPA's Model Accreditation Plan (40 CFR 763) for supervisor. A contractor shall be a licensed abatement contractor in Maryland to have this accreditation in Maryland.

E. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

F. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

G. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

H. Contractor shall provide a supervisor who always speaks English on site.

I. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241 J. Contractor shall get all Federal, State and/or local Permits necessary to complete the Replace Roofs, Patient Buildings at Perry Point VAMC Project prior to commencement of construction.

K. For quality control as well as the Site Safety and Health Officer (SSHO), these individuals shall not carry dual roles in the construction project. The VA shall require a person with QC/QA background that their primary role is to validate that the construction meets or exceeds requirements of the contract. This person will generate a final punch list and provide to the COR. The COR will then schedule a review of the completed job with the contractor, A/E, or/and VA code officials to generate a punch list. The QC inspector shall provide summary to the COR on a weekly basis with inspection sheets and corrections/comments. SSHO requirements shall be per specifications. The VA shall approve all individuals as well as reserve the right to have replaced for poor performance as defined by the COR through the contracting officer.

L. The contractor shall hire and maintain an independent third-party inspector, the individual must meet one of the following requirements: Hold a current Registered Roof Consultant (RRC) certification and have five years’ experience in the type of roofing being inspected, or hold a current Building or Combination Inspector certification issued by the International Code Council or other inspector certification subject to the approval of the COR. The independent third-party inspections cannot be performed by an employee/representative of the roofing manufacture or contractor/subcontractor. The independent third-party inspector / inspection company shall submit a written inspection report to the COR, after the inspections are completed, noted deficiencies have been rectified, installation has been completed, and approved by the inspecting company.

M. All new permanent fall restraints equipment shall be per ANSI Z359.7, Third-Party Certification of Fall Protection Products and Components. This shall include final field install to be certified by a third party.

N. The contractor shall have the third party RRC complete a weekly report on found conditions and submit to COR. This document to be discussed at weekly construction meeting as a topic.

O. Contractor shall have the Manufacturer's technical representative visit the site a minimum of once per week during the installation for purposes of reviewing materials installation practices and adequacy of work in place. After each inspection, a report, signed by the manufacturer's technical representative to the roofing Contractor and then to the Contracting Officer within 3 working days. Within the report state the overall quality of work, deficiencies and any other concerns, and recommended corrective action.

*1.0 NOTE: The Project is to include additives as shown on next page. The period of performance (POP) shall be increased per number of days as listed in the proposal summary form. Priority 1 shall have base POP of 350 calendar days. For each building(s) that the VA accepts in the alternate bid additives, the POP for the contract will increase as listed. For example, if additive alternate 13 is accepted, then the POP shall be 377 days and so on. If all buildings are accepted by the VA, the total POP for the contract shall be 700 calendar days. The POP includes all days lost per special conditions: 7 sub c – anticipated weather delays over a yearly calendar year is inclusive into the total POP.

PROPOSAL DETAIL BREAKOUT FOR EACH BUILDING/LOCATION AS DEFINED IN THE SUMMARY PROPOSAL SHEET: THE TOTAL SHALL ADD TO 27 INDIVIDUAL SHEETS.

*To be provided with bid at the time submission. Failure by bidder to provide as required shall be consider non-responsive and maybe rejected by the Contracting Officer .Each item may not be applicable for every building.

Project: Perry Point Replace Patients Roofs

Ref: Itemized proposal cost

Building/Location:

Date:

General conditions

Mobilization

Demobilization

Demo

Demo disposal

Lightning protection

Fall restraints

New standing seam metal roofing

New Fluid Applied Roofing

New Wood deck replacement

New Metal deck replacement

New Gutters Leader downspouts

New insulation, protective board

Asbestos / Lead remediation

Testing and inspections

Safety railing

Flashing, Equipment raising, penetrations

Other

Total:$

Grand total:$

SUMMARY PROPOSAL SHEETS:

Total Base Bid

ALTERNATE BID ADDITIVES: