UD ED Entry RFI Questions and Answers 11.25.2024.xlsx
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- Attached to
- Z1DA--Pittsburgh-Butler-Erie Construction MATOC
- Solicitation number
- 36C24425R0009
About this file
This is a Questions and Answers document containing 115 questions and responses related to a VA construction project for emergency department renovations at the University Drive VA campus in Pittsburgh, PA. The Q&A covers technical requirements, specifications, and proposal submission details for both the seed project and the broader MATOC opportunity.
Key details include: commissioning of MEP systems must be provided by a third-party via the successful bidder; normal work hours are 7am-4:30pm with off-hours required for high-impact activities; the project is not tax exempt; temporary negative air pressure containment is required during construction; and coordination is needed with existing building systems including JCI/Simplex for fire alarms, RS2 for access controls, and Avigilon for video surveillance. The document clarifies that this is a construction-only MATOC (not design-build), allows up to 4 past performance submissions, and confirms that small businesses can submit proposals. A new VA directive is highlighted regarding ICRA containment exhaust air requirements, with contractors responsible for any required air monitoring.
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Bidder RFIs_UD ED Entry (241122
| UD Emergency Dept Access Reno - MATOC Seed | ||
| VA 646-19-112 | VA Contracting Officer Team Review/address | |
| UD Campus, Pittsburgh, PA |
PROPOSAL QUESTION FORM - Proposal Document Submission
# Question/Comment VA Response
| 1 | Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning? | Commissioning of MEP and related higher complexity systems shall be provided by 3rd Party via Successful Bidder | |
| 2 | Is any commissioning required on this project? | Commissioning of MEP and related higher complexity systems shall be provided by 3rd Party via Successful Bidder | |
| 3 | Can the Project Manager also be the quality control manager? | Yes. Specifically for this project, the prime contractor’s Project Manager or proposed Alternate (not Superintendent) has authorization to act as the QC provided that they have the qualifications and shift time available to perform the role. VAPHS Makes these determinations based on scope complexity and may require otherwise for other efforts under this MATOC | |
| 4 | Is a Full Time Quality control manager required on this project? | No. See Response to Item #3 as it relates to this project specifically | |
| 5 | Is a Full Time Site Safety Health officer required on this project? | No. Specifically for this project, the prime contractor’s Superintendent has authorization to act as the SSHO provided that they have the qualifications and shift time available to perform the role. VAPHS Makes these determinations based on scope complexity and may require otherwise for other efforts under this MATOC | |
| 6 | Can the Superintendent also be the site safety supervisor? | Yes. See Response to Item #5 as it relates to this project specifically | |
| 7 | As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for 01 45 00.? | Yes. See Response to Item #5 as it relates to this project specifically | |
| 8 | Is this project Tax Exempt? | NO. Project is not Tax Exempt | |
| 9 | Is there any reason to believe the slab has moisture in it and moisture remediation will be needed? | VAPHS has no direct knowledge of moisture in pre-existing slab but successful bidder and applicable trade will need to validate during construction and treat accordingly if needed (within scope) | |
| 10 | Have other areas on this floor needed moisture remediation on the concrete slab? | Reference response to Item #10. | |
| 11 | Will any of this work have to be performed after hours or weekends | As indicated, Work can be performed between 7am – 4:30 pm typical; off-tour and/or weekend work shall be provided when COR deems necessary for heavy demolition, high-impact utility / access outages, work causing heavy noise, impact or vibration to adjacent occupied areas. | |
| 12 | Will this project be done in phases? | Reference Sheet GC101 for 'General Sequence of Work' notes. Successful bidder to coordinate with full document set and VA COR to plan/eecute as needed. See related note 114 below. | |
| 13 | How many areas will we be given at a time? | All 'Sequence A' areas will be available to successful bidder team once initial 'temporary check-in' scope at Room 1NE103 is completed per notes at GC101. | |
| 14 | Where do we need to vent air to the outside of the building for the ICRA? | Adjacent exterior courtyard for bulk of spaces internal to Emergency Dept., or similar exterior path, dependent on location | |
| 15 | Will we have to remove a window in each room to vent air outside or is there another means of venting air from the space to achieve the negative pressure required by ICRA? | Ultimately this is means & methods of successful bidder, but contractor staff have removed/opened windows in past. Any pre-existing windows NOT being replaced via project shall have any safety rivot replaced when negative air machines removed at end of phase | |
| 16 | Will temporary sprinklers be required? | See Related Response to Item #17 | |
| 17 | Will the contractor be required to turn the existing sprinkler heads up during construction if ceilings are removed? | Contractor shall maintain sprinkler coverage to adjacent occupied areas at all times, inlcuding coordination of any outage(s) required to reconfigure those lines as they pass through active construction area. Provided Contractor constructs a continuous 1-Hour Fire Barrier at all walls of jobsite bordering occupied / non-project areas, Contractor can then coordinate outage to cut/cap lines internal to working area. If Rated barriers not provided, GC Team shall turn sprinklers upwards within jobsite area while finished ceiling is not in place. | |
| 18 | Will we have to test and balance the HVAC system after the work is complete? | Yes | |
| 19 | Who is the manufacturer of the current Nurse Call system | Rauland Responder 5, per ET101 | |
| 20 | Please provide a contact for who services the current Nurse Call System | ASCC Advanced Solutions (Cameron Miller: 724.772-2722; millercd@asccinc.com) | |
| 21 | Who is the manufacturer of the current Fire Alarm system | Successful Bidder to coordinate with JCI/Simplex to ensure their install is compatible with Existing. | |
| 22 | Please provide a contact for who services the current Fire Alarm System | Successful Bidder to coordinate with JCI/Simplex to ensure their install is compatible with Existing. | |
| 23 | Who is the manufacturer of the current Security and Access Control system | Per similar response to Item #108: Physical access control system: RS2 Access Control System; Intrusion detection system: Bosch G Series Controller which integrates into Existing RS2 Access Control System; Video Surveillance: Avigilon | |
| 24 | Please provide a contact for who services the current Security and Access Control System | Miller Information Systems, www.millerinfosys.com, Shane Levdansky; 412.781-5000, x308; slevdansky@millerinfosys.com | |
| 25 | Is there any chance of uncovering hazardous materials? | VA Pittsburgh clarified that the inside face of all exterior walls in B1 (where this project is located) were coated in an ACM containing mastic when initially constructed. IE, in addition to notes within the documents re: specific areas of concealed ACM, the Prime shall be responsible for testing and mitigation/monitoring of any Asbestos Containing Materials encountered if/when anchoring to, cutting through, or otherwise disturbing existing ACM in the completion of the solicited scope for this project. | |
| 26 | Who is the existing signage vendor for this VA? | Typical Campus Signage shall be provided via 2/90 Sign Systems, www.290signs.com; Exterior Monument Signs have been provided by Alex Carik, Carik Signs LLC, cariksignsllc.com, (412)882-1511, Email:alexcarik@gmail.com and are subject to Shop Drawing review by VA per compliance with Sheet AS601. | |
| 27 | Are doors to be factory finished or field finished? | Factory Finished Typical for non-painted doors | |
| 28 | Are any of the toilet and bath accessories going to be provided by the VA? | In addition to Contractor Provided items, Contractor to Provide backing support for locations with shelving, Handicap bars, related accessories, Typical. Reference Schedule at Q601 and related sheets to verify who provides and/or installs acccessories, Typical. | |
| 29 | Are the cubicle curtains going to be provided by the VA? | Yes; Track provided by Contractor to match facility standard | |
| 30 | Will there need to be insulation above the new ceilings? | Reference Bid Documents and provide if/when applicable | |
| 31 | Can you provide a detail of how we need to patch the plumbing/electrical trenches with concrete? | Infill void with compacted gravel. Provide patch similar to detail 1/CG101 eliminate swale. | |
| 32 | When touch-up painting, can we go doorway to doorway or do we have to go corner to corner? | Patch is subject to inspection/acceptance by VA Interior Design and/or VA COR. If touch-up fails to fully blend, as is the intent, contractor will be required to go corner to corner as specified. | |
| 33 | Are the Butler MATOC Documents, ERIE MATOC Documents, and Pittsburg MATOC Documents for reference only? | The Pittsburgh MATOC Documents are applicable to projects solicited for either the University Drive (UD) or Heinz (HZ) Campuses. Reference Erie or Butler Documents when/if bidding Project Task Orders to this MATOC in the future. | |
| 34 | Are we supposed to fill out and submit any of the forms found in the attachments titled Butler MATOC Documents, ERIE MATOC Documents, or Pittsburg MATOC Documents? | The attached documents are medical center requirements and do not require being filled out. | |
| 35 | Will the owner accept Procore Project Management software as the primary submittal and data tracking tool for this project? | Yes | |
| 36 | Will the owner accept the “Out-Build Scheduling Software” for schedule submission and monthly updates? | VA Pittsburgh Staff has no direct working knowledge of proposed software under that particular name. That said, provided software is able to show critical path, Gantt chart, Etc., ultimately satisfying all other requirements of Specifications, VAPHS will not take exception to its use. | |
| 37 | Is this project tax-exempt, and will the CO/COR provide the necessary tax-exempt certificates? | NO. Project is not Tax Exempt | |
| 38 | Because of COVID-19 throughout the U.S. and the resulting Federal, State and local governments’ responses/requirements, are there any new work requirements or mandates that will be required by the VA on this project? | Any relevant requirements known to VA at this time have been incorporated in the 'VAPHS Medical Center Requirements' and/or Bid Documents | |
| 39 | Many VA campuses are beginning to address tuberculosis protocols on VA campus projects, including the 90-day screening before assignment to the worksite. This requirement will limit the amount of personnel who can immediately perform work right after the award. Will this project be required to follow 01 35 26 1.13 for TB-required protocols and a requirement to follow the 90-day screening before beginning work on the project? | Similar to Response to Item #38, reference ' VAPHS Medical Center Requirements' for TB Screening Requirements at VAPHS. Options for single visit 'Blood Test' or Two-Part (2-Step) available, with documentation / logging of staff status maintained / updated by successful bidder as staff added to the project and prior to start onsite, Typical. None of local requirements should see anything like the 90-day timeline in bidder question. | |
| 40 | What is the approximate duration between issuing the award and issuing the NTP? | 5-10 days | |
| 41 | For planning the preliminary project schedule, please provide an anticipated award date. | The VA is unable to provide an anticipated award date. | |
| 42 | How many calendar days should be included in the critical-path method schedule for the owner and A/E to review and respond to RFIs? | 14 days | |
| 43 | How many calendar days should be included in the critical-path method schedule for owner and A/E submittal review? | 14 days | |
| 44 | Will the Government provide the 3-D REVIT Design model in native file format for the creation of coordination drawings and use by contractor? | Government owns the digital drawing files for this project and can request the Design Model be provided to successful bidder, but does not make assurances re: completeness of model. IE, Contractor welcome to scan / validate to ensure matches existing conditions. | |
| 45 | Specifications section 01 35 26 para 1.7.C explains that SSHO has to be a separate qualified individual from the Prime Contractor’s Superintendent. Specifications section 01 45 00 para 3.4.B mandates that CQC System Manager can not have duties as project superintendent. Please confirm that the superintendent cannot dual hat as CQC or SSHO. | Reference response to Items 2, 3, and 5 Above for related feedback - specific to this Seed Project. VAPHS may require dedicated staff on future Task Orders depending on their size/complexity, etc. | |
| 46 | Please confirm that the project scope (including work at the basement and the 1st /2nd-floor interstitials) will be completed during normal working hours, not nights and weekends. | As indicated, Work can be performed between 7am – 4:30 pm typical; off-tour and/or weekend work shall be provided when COR deems necessary for heavy demolition, high-impact utility / access outages, work causing heavy noise, impact or vibration to adjacent occupied areas. Also note, there is NO INTERSTITIAL space in area of work so work in occupied areas above/below/adjacent to project area may be required off-tour to limit impacts to clinical operations, Typical. | |
| 47 | The project scope is widespread across the building and performed in and around numerous existing building systems that will need coordination. How many site visits do owner consultants have for MEP and systems coordination with GC, and will the VA have a designated MEP representative available on site? | VA Pittsburgh has secured Site Visits as part of planned Construction Period Services from our AE of Record. VA can coordinate w/ AE & GC to plan AE visits where multiple items can be reviewed at key milestones. Otherwise, VA HVAC will be available to VA COR for site specific feedback. | |
| 48 | Can you confirm that the owner will be contracting directly with a third-party commissioning agent for commissioning the project and that the Contractor is only to include participation/coordination with the Commissioning Agent? | Per response to Item #2 above, Commissioning of MEP and related higher complexity systems shall be provided by 3rd Party via Successful Bidder (Not provided by Facility). | |
| 49 | Knowing that the campus is limited on space and parking, it is critical that the contactor project superintendent have freedom of access and close proximity to the work. Can the VA/Owner provide a designated parking spot for the contractor project superintendent? | Per Medical Center Guidelines, VA will provide (1) Superintendent vehicle onsite. Other vehicles during daylight shift can pursue offsite @ University of Pittsburgh “OC” lot or Similar. There are no anticipated limits to 2nd and 3rd shift or off-tour (weekend) parking in Surface Lot #7, Typical. VA FMS Projects will work w/ successful bidder to establish laydown area. Whether Superintendent parks there or in alternate appropriate space is their call. For balance of contract staff/subs/suppliers, specific surface parking (Lot #7) is available for second/third shift. | |
| 50 | Has the facility Operation & Maintenance team reviewed the Contract Documents for operability to avoid change orders? | VAPHS was an active participant throughout Design to attempt to identify and eliminate conflicts whenever possible. That said, it is responsibility of bidders to ask specific clarifying questions in bid stage if they have items of concern. | |
| 51 | Can the contractor use an existing office inside the building for a temporary construction office during construction instead of setting up a temporary trailer? | Contractor may locate their field office within the active site or in other laydown areas designated post award. VA does not typically assign offices to Contractor Staff external to jobsite areas given our own space limitations for staff. | |
| 52 | Can the contractor use the existing restroom facilities in the work area or adjacent ones nearby? | Contractor shall provide temporary toilet in laydown area for bulk of project since intent is NOT to access site via occupied clinical areas once construction barriers in place. Any use of public bathrooms, dining areas, etc. is at discretion of VA COR and directly related to ability to protect/isolate active hospital from dust and related risks of construction areas. | |
| 53 | Can the contractor use the existing on-site utilities for temporary electrical and water free of charge? | Contractor may coordinate with Facility via VA COR for use of eisting utilities, when available. Contractor responsible for Backflow Preventor and similar precautionary devices (as an eample) when using existing utilities. | |
| 54 | Will the owner provide the fire watch during the period that the fire suppression and/or fire alarm system is not in service? | Contractor shall provide Fire Watch during working hours. Coordinate w/ VA COR to enter Fire Watch request via VA Police Services for off-hours when no construction underway, Typical. | |
| 55 | Please provide detailed guidance for noise and vibration operations, including acceptable levels/duration, hours of operations for acceptable levels, and acceptable noise levels after hours. | Reference Notes at GC101 for off-hour operations (Typically 6P-6A). Specific activities can be coordinated by VA COR, Adjacent Clinical Users and GC Team. As this is an active medical center and active Emergency Department, heavy vibration / loud ongoing noises will be subject to OSHA Standards to protect adjacent staff/guests and otherwise allow for ongoing clinical operations. See related notes at GI002. | |
| 56 | CD101 - Note 2 states for the removal of the decontamination trailer. AD101 - Note 9 states for the removal of the decontamination trailer by the VA. Please confirm this trailer is moved by the VA. | Currently the intent is for VA (Logistics and Emerg. Mngmnt) to have the unit removed before sitework starts. | |
| 57 | Please provide the location of the laydown area, construction, and locations for temp offices. | No temporary office external to assigned project area is anticipated. Laydown area is limited to Surface Lot #6 areas with gray background on Civil Sheets CE101 and similar. May work w/ VA COR post award for any additional bonus laydown areas available, but potentially at a distance from the site itself | |
| 58 | Has the VA aquired the proper EPA testing for storm water run off for pre and post construction? | Erosion controls have been reflected in the Bid Documents and are subject to onsite inspection by VA Staff | |
| 59 | What is the purpose of the temporary infections control barriers for sequence B shown on GC101? The area appears to be open, can VA please clarify? | There is limited demolition of existing half-wall between columns, and related infill/finish work in this area that otherwise serves as a Waiting Room. We need to provide negative pressure containment for duration of that activity. | |
| 60 | What is the timeline allotted for the Owner to move and prep the necessary areas between phasing/sequencing? | VA COR will work to coordinate w/ GC Team and Facility to limit downtime whenever possible. IE, VA can reasonably relocate into temporary check-in (1N103) within 1-week of Contractor completing Sequence A work associated with that space. Provided related permits/plans are in-place and approved by VA (COR, Safety, Infectious Prevention), GC could be working to construct containment in 'Decontamination' area of 'Sequence A' in interim... Access to spaces below/adjacent to dedicated work area will need to be coordinated by GC via VA COR and potentially off-hours when impacting access by assigned users. | |
| 61 | Has the VA signed the contracts for any VA supplied equipment? | No VA Supplied Equipment of significance to impact this project | |
| 62 | What is the lead times for the VA supplied equipment? | See response to related Item #61 | |
| 63 | Drawing C001 makes mention of a Geotechnical Report. Please provide said Geotechnical Report. | See Geotechnical Report submitted with RFI responses: GAI Geotechnical Report CB29 - Nov 2006. | |
| 64 | Spec 31 62 00 mentions the "construction of impact driven foundation piles". It does not appear there are any driven piles within the drawings. Please advise the drawing(s) this spec pertains to. | See detail 2/CG101 for driven pile. That said, Driven piles will not be required for this project. | |
| 65 | It appears all of the notes on AS101 are numbered incorrectly. Please provide the correct numbering. | See revised drawing AS101 in Addendum #1. | |
| 66 | Please provide the location of the wood ceiling (ACT-2) mentioned in the ceiling plan on AC101 | Disregard "WOOD CEILING AS SCHEDULED (ACT-2)". Material is not used in scope of project. | |
| 67 | On Page 10 of the Solicitation references “Work shall be performed in accordance with the VA CMF technical information library (TIL), and specifications will be tailored for each project.” Please clarify which version of the (TIL) is being referenced for this MATOC and how any updated versions of the (TIL) would be added or modified to the MATOC contract. | The TIL as applicable at time of design then informed the bid documents. As such, those requirements have already been incorporated into the Design Drawings and Specifications. Although largely intended to inform Design Phase of a project, the Contractor is welcome to reference the TIL, with the written link on GI101 continuously updated to reflect most current guidance, Typical. | |
| 68 | Please clarify that an SDVOSB or SDVOSB Joint Venture must be established and certifications from the SBA prior to the solicitation and/or award for this MATOC. | Joint Ventues must be established prior to the proposal submission. | |
| 69 | Please confirm that Exhibits will not count towards the 25-page limit for the volume submissions of the proposal. | That is correct, exhibits will not count against page limit | |
| 70 | Note E on Drawing MG101 states GC to coordinate outlet type with Facility and Headwall Manufacturer. Please provide name of Headwall Manufacturer. Please confirm Headwall will be provided by the VA. | There is no modular headwall within the scope of this project. Provide med gas outlets as specified on MG01. | |
| 71 | The Key Notes on Drawing AS101 do not coordinate with the corresponding notes on the Drawing. Please clarify. | See VA Response to Item #65 above | |
| 72 | Spec Section 316200 Driven Piles. Please confirm if there are any Driven Piles on this Project. | See VA Response to Item #64 above | |
| 73 | During the Site Visit, we noticed there was a drain located in the Areaway. Please confirm that this drain/pipe will not interfere with the new foundations located in the Areaway. | Final cordination of new work to protect and maintain existing utilities is responsibility of Contractor Team, Typical. | |
| 74 | The Corian supplier indicated that White Onyx is not available in ¼” thickness, only ½” thickness. Please advise if another color is acceptable. On Typical Details A503, they are calling for ¾” thick solid surface on the countertops. Only Glacier White Corian is available in ¾” thickness and it is 3x the material cost of ½” thickness. The colors they selected on the Room Finish Legend are only available in ½” thickness. Please confirm material for countertops. | Use GLACIER WHITE in 1/4" thickness. | |
| 75 | There is a Spec Section, 316200 Driven Piles. Are Driven Piles required for this Project, please provide location. | Driven piles are not required for this project. | |
| 76 | Site and Structural Drawings refer to Geotech Report. Please provide Geotech Report. | See Response to Item #63 above | |
| 77 | Key Note 2 on Drawing ASD101 states to remove top 2 courses of asphalt. How thick is the top 2 courses of asphalt? | Assume .8 feet thickness for total asphalt construction. Refer to Geotech report supplied. | |
| 78 | Review of the documentation for the Pittsburgh-Butler-Erie Construction MATOC pre-solicitation does indicate whether the MATOC will be design-build or design-bid-build. | This is a construction MATOC only | |
| 79 | We would like to be part of this project, can you please [point me in the right direction to obtain a bid packet. | The Sign in sheet will be posted with this amendment. | |
| 80 | I am looking to submit a bid to a GC for the Pittsburgh Butler Erie Construction Project for the fencing, gates, and bollards. However, we are seeking a bid list as one cannot be found right now. | The Sign in sheet will be posted with this amendment. | |
| 81 | Additionally, the specification and drawings call for Ameristar Stalwart (name of their cable barrier fence) for the fencing but the drawings show an ornamental fence panel. There is no indicated rating for the fencing either. So, can you please let me know the following: | Provide Ameristar Stalwart as indicated. Ameristart Stalwart fencing and related component parts required for Physical Security compliance. Coordinate and price accordingly | |
| 82 | I have a basic question about this Combined Synopsis/Solicitation (Updated). Is this a construction-only MATCO? Or are you envisioning DB Task Order opportunities as well? | This is a construction MATOC only. | |
| 83 | Given the amount of detail in the drawings and specifications, the seed project task seems to be construction only. | That is correct. | |
| 84 | Will we be required to provided temporary upright fire protection in the area during the construction process? | See Related Response to Items #16 and #17 | |
| 85 | Can we get a copy of the existing sprinkler system pipe drawings for the floor? | If available, VA can share with successful bidder noting we typically do NOT have existing layouts within the original parts of the hospital. This is one of many reasons that Sprinkler Trade shall provide a complete design per Note 19-21 on FX001 and similar notations throughout Bid Documents, Typical. | |
| 86 | The specifications state that there are driven piles, I do not see any details for driven piles in the structural drawings, are there any driven piles and if so where are the details for the piling? | See VA Response to Item #64 above | |
| 87 | For the counter surfaces: The Finish Legend on page 60 only lists PL-1, SS-2, & SS-3 for Counters; SS-1 is only listed for the wall protection. However, the elevations for the Triage units and the Dressing room counter list SS-1 as the surface required. I don't see any counters listed as SS-3 and in addition the Dressing room lists both SS-1 & PL-1. Can they confirm which surfaces are correct for which area? | SS-1/WP-1 shall be GLACIER WHITE. SS-2 shall be Corian ARROWROOT, SS-3 shall be Corian Quartz STRATUS WHITE. Interior Elevation 12/A403 shows PL-1 Formica BLACK RIFTWOOD. This should be SS-1, Corian GLACIER WHITE. Interior Elevation 4/A403 - Triage is shown correctly. SS-1 for countertops and PL-1 for base and upper cabinets. | |
| 88 | The instructions say that we are to include Exhibit D in Volume II, however, Exhibit D is a template for us to use to transmit PPQs. Because it does not include any evaluated information and is a template only, does the government really want it submitted with our proposal? | Yes please submit. | |
| 89 | The instructions say to include Exhibits A, B, C, and D with Volume I. However, these exhibits are required for Volume II and seem to fit that volume vs Volume I. Does the government want these exhibits included in both volumes or either Volume II or Volume I? | A, B, C, D should be in volume one. You do not need to add these to volume 2. | |
| 90 | This section asks that we fill out Exhibit A for 3 projects, then also asks for a narrative that is limited to 4 pages and lists in a-d additional data required for each project that doesn't match exactly what is requested in Exhibit A. Does the government want 3 Exhibit A's (1 for each project) and a 4 page narrative on these same 3 projects? Or does the government want other projects discussed in the 4 page narrative? | Exhibit A and the narrative do not have to mach. Exhibit A is a past performance questionnaire that is being filled out. | |
| 91 | The instructions here ask for up to 4 Exhibit A's for projects, but in Section 13, the limit says 3. Please clarify which is correct. | up to 4 will be accepted. | |
| 92 | The instructions ask for 1 Exhibit A, Part II. Does the government want this as its own document or kept together with 1 of the Exhibit A, Part I documents? | you can submit up to 4 exhibit part 1 and one exhibit part 2 all can be separate documents. This should still be in VOL 1 | |
| 93 | The instructions require submission of Exhibit C, PPQs. Given relevant projects can go back as far as 5 years, often the government POC has moved on, retired, or been re-assigned to other work. We do have CPARs that were written contemporaneously at the end of the given project. We request that we be allowed to use CPARs instead of trying to obtain a PPQ from someone that was not necessarily involved in the project or, as government personnel manage many projects each year, may not remember details of the project and/or our performance. | If No PPQ is returned. Please provide the email or fax transition so it can be proved an attempt was made. | |
| 94 | The instructions as for "Attachment A -- Proposal Schedule and any Amendments". However, we do not see a template for Attachment A and we also do not understand if "and Any Amendments" refers to signed SF30/SF1442 Amendment documents or amendments to the Proposal Schedule. In the latter case, what amendments would the government be expecting? | you can submit a signed 1442 acknowledging all amendments or attach signed copies with your proposals. | |
| 95 | The instructions as for offerors to complete the "proposal pricing page". Is this referring to block 17 on page 2 (the back) of the SF1442? If not, where is the proposal pricing page located? | The price for the seed project should be on the seed project task order package document. | |
| 96 | Per Pg. 17 of the solicitation 2.4.13.i.i – “Information provided shall be limited to the period starting 5 years prior to the solicitation release date.” Question: Are examples of past projects required to have been completed within the 5-year timeframe or started within the 5 year timeframe? | It goes from completion date. | |
| 97 | Per pg. 14 of the solicitation 2.3 states the Volume II Price Proposal is to include “Cover Page, table of contents, SF1442, Proposal Pricing Page, and any additional submissions such as Certs and Reps and Bonding”. Question: Please clarify what proposal pricing page is required? | The price for the seed project should be on the seed project task order package document. | |
| 98 | Spec 01 00 00 1.3 Statement of Bid Items includes 3 deduct alternates. Drawing GI002 also included these alternates. Question: Are these alternates intended to be included? Please provide a price schedule for the contractor to include in their proposal. | VA can confirm that Alternates on SHEET GI002 shall be included in your price proposal as deduct alternates. | |
| 99 | Spec 01 00 00 1.6H states “Bldg No. (1) will be occupied during performance of work.” Question: Please Confirm. | Correct. Areas directly adjacent to Construction Area(s) will remain ocupied throughout Construction, as this is work in an active medical center, Typical. | |
| 100 | Spec 01 35 26 1.7 describes requirements for the Site Safety and Health Officer. Question: Is the superintendent permitted to have additional duties as the SSHO? | See Response to Item #5 as it relates to this project specifically | |
| 101 | Spec 01 35 26 1.9B describes CSP random monthly inspections. Question: Is this required? | That is our intent and expectation. | |
| 102 | Spec 01 45 00 3.4B states “… The CQC system Manager is required to be a // graduate engineer, graduate architect, or a graduate of construction management, with a minimum of PM or SRE to determine qualifications based on project complexity at construction review. This CQC system manager is on the site at all times during construction and is employed by the General Contractor. The CQC System Manger is assigned as CQC System Manager but has duties as project superintendent in addition to quality control.” Question: Would an experienced superintendent/CQC system manager who is not a graduate of these programs be acceptable for this seed project? | See prior responses above whether PM or Superintendent can act in dual role as CQC Manager. USACE and other entities provide certification/training for their respected QC Programs. VA will review similarly qualified individuals in lieu of programs specified, and their resume/capabilities as relate to this particular Seed Project. | |
| 103 | There are references to Spec 01 91 00 Commission, but this was not included in the specification package. Question: Is commissioning required for this project? If so, who is responsible for hiring the commissioning agent? | See VA Response to Item #1 above | |
| 104 | Question: Can Testing and balancing be performed by the mechanical contracting or does it need to be completed by a third party? | T&B services shall be provided by an independently licensed T&B Agent, Typical. | |
| 105 | Drawing CD101 Demolition Note #9 states “All site work shall be in accordance with the requirements of the geotechnical report. The owner will retain the geotechnical engineer to insure conformance with the geotechnical report." Question: Is there a geotechnical report that can be provided to the contractor? | See Response to Item #63 above | |
| 106 | Drawing I101 appears to have “Finish Plan Notes” in hexagons under the wall protection legend. Question: What was cut off here? What is the hexagon with #1 in the corridor on the Partial First Floor – Finish Plan on I101 noting? | VA confirms no notes cut-off here. The single Hexagonal key note #1 is illustrating that the new flooring shall have its edge/seam (where it abuts existing floor) align with the ceiling bulkhead and column face along that same wall plane. | |
| 107 | Question: Who is the incumbent vendor and / or basis of design for the mechanical controls at the Pittsburgh VAMC? | Successful Bidder to coordinate with JCI/Simplex to ensure their install is compatible with Existing. | |
| 108 | Question: Who is the incumbent vendor and / or basis of design for access controls at the Pittsburgh VAMC? | Public address and mass notification systems: Bogan or similar as needed to integrate seamlessly into existing system; Physical access control system: RS2 Access Control System; Intrusion detection system: Bosch G Series Controller which integrates into Existing RS2 Access Control System; Video Surveillance: Avigilon | |
| 109 | Question: Who is the incumbent vendor and / or basis of design for the Electronic Personal Protection system at the Pittsburgh VAMC? | Public address and mass notification systems: Bogan or similar as needed to integrate seamlessly into existing system; Physical access control system: RS2 Access Control System; Intrusion detection system: Bosch G Series Controller which integrates into Existing RS2 Access Control System; Video Surveillance: Avigilon | |
| 110 | Who is the incumbent vendor and / or basis of design for the fire alarm at the Pittsburgh VAMC? | Successful Bidder to coordinate with JCI/Simplex to ensure their install is compatible with Existing. |
| 111 | Spec 03 30 00 - 12 Calls out for steel fibers to be type I. Type I steel fibers are not readily available and will need to be shipped from oversees in container loads. Type II steel fibers are readily available. Please confirm that we can use Type II steel fibers. | VA is amenable to use of Type II Steel Fibers |
| 112 | Per Stanley Door: Please advise if the automatic sliding doors for 1NE118 AND 1NE118A need to be BLAST rated design (based off specifications and related specs of Section 08 41 13, ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS), or if the Basis of design of Stanley Duraglide 2000 Single Slide (Remark J on A601 of drawings) is to be followed? |
BLAST rated doors are significantly different from a regular Duraglide 2000. Also, a Blast rated door would not have any Breakout capabilities (this can significantly impact life safety plans), but do have battery backup systems to allow doors to open/run if power is lost.
| Blast rated doors also may not meet other standards as they are specifically designed for ASTM F2927 and UFC 04-010-01 standards. Please advise if these two doors need to be blast rated or not, thank you. | Outer Door Pair 1NE118 must be blast resistant, while internal door 1NE11A does not need to meet the same standard, but certainly can. Please coordinate w/ vendors to quote accordingly, using provide Basis of Design as general guide to functionality, appearance, etc. but upgraded at eterior door if required for blast resistance. | ||
| 113 | Fixture L8 on the F8 fixture on drawing EL101 is not shown, but the fixture schedule on drawing E601 states the L8 fixture is for the Patient Bed, and there is only 1- bed on this renovation area, it’s in the Triage area, which would change the L8 fixture quantity from 0 to qty of 4. | Provide L8 fixtures above patient bed. See drawing EL101 in Addendum 1. |
| 114 | See VA Clarification: | VA Clarification: As discussed during pre-Bid Sitewalk, Internal Window previously on plan South wall of Triage 1 (1NE103) has been removed by VA since Design was completed. In following 'Sequence' Keynotes on Sheet GC101, we advised Bidders they will locate and reuse eisting rough opening/framing in wall and place their temporary pass-thru window in Sequence steps 2&3 in that location. GC shall likewise remove and then restore infill of wall, patch /paint prior to start of Sequence B. | |
| 115 | VA Clarification for ALL MATOC Contracts: There is a new VA directive that has been issued addressing how ICRA containment exhaust air is being vented (to exterior or interior) and the requirements required for each option. This directive calls for the air particulate count to be measured periodically for any exhaust air vented to interior spaces. While we anticipate you will have access to the Exterior for containments on the SEED Project, we wanted to share the excerpt below highlighting requirements for air particulate measurements: “If the facility is not able to exhaust to the building exterior, the Healthcare Environment and Facilities program office has identified an alternate industry-recognized standard interior exhaust procedure that is accepted as providing an equivalent level of infection prevention and control (IPC), and safety. The alternate interior exhaust procedure is implemented by completing the following: 1. If exhaust is directed indoors, then the system must be HEPA filtered. Prior to start of work, including assembly of the ICRA barriers, initial baseline air sampling measurements for particulate levels must be taken in the planned area of discharge. Once containment is erected and completed, HEPA filtration must then be verified by particulate measurement, using a particle counter with multi-channel capabilities to measure down to 0.3 microns, to confirm that the discharge of the HEPA unit does not exceed the baseline particulate count of the area to which the exhaust is directed. Verification must continue at least three times per day (once every 8 hours), 7 days per week, during the use of the negative air machine and HEPA filter. Any exceedance must trigger a work stoppage and an immediate response and resolution. All particulate measurements, including the baseline measurement, must be documented and retrievable. 2. To accommodate the sampling, the negative air pressure machine must be fitted with a 2 ft section of ridged ductwork at the discharge. The sample port for monitoring must be in the ridged ductwork section”. Please note that any air monitoring required WOULD BE THE RESPONSIBILITY OF MATOC CONTRACTOR. A copy of the revised VAPHS ICRA Permit (Post 10/21/2024) has been provided as an attachment for your reference on all projects awarded under these planned MATOC Contracts, Typical, noting that Erie and Butler VAMCs may have their own location-specific version of these same updates. | See Attachment to Share as Exhibit | |
| Please clarify if a small bueiness can submit a proposalon this MATOC. | Yes please see the tiered language in the solicitation that includes up to small businesses. | ||
| Are you excluded if you missed the site visit? | No you are not excluded if you missed the site visit. | ||
| EVALUATION FACTOR CLARIFICATOIN | Please note price is not evaluated to receive an award for the MATOC. Price will only be considered for the seed project award. |
file://///R04.med.va.gov/V04/PTH/Users/VHAPTHDwyerM/Desktop/VHA%20-%20VAPHS%20ICRA-1.2%20(Oct%201%202024)%20_%20FILLABLE.pdf
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