S04 - Site Visit Conference Agenda - 36C24226B0026 Replace Building 118 FCUs.docx
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- Attached to
- Y1DA--528A5-22-506-Replace Building 118 FCUs
- Solicitation number
- 36C24226B0026
About this file
This is a Site Visit/Pre-Bid Conference Agenda for an Invitation for Bid (IFB) solicitation to replace the HVAC system in Building 118 at the Canandaigua VA Medical Center in Canandaigua, New York. The project involves upgrading the existing two-pipe hydronic glycol heating units in the maintenance shop and corridors, along with the overhead Daikin VRF heating and cooling system and baseboard supplemental hot water heating in office spaces. The conference was held on January 21, 2025, with Contracting Officer Devan Bertch and COR Rasha Alqais identified as key government contacts.
Bids are due electronically by February 13, 2025 at 12:30 PM EST, with virtual bid opening scheduled for 1:00 PM EST on the same day via conference call (+1 347-566-4838, ID: 544 815 556#). Offerors must submit SF1442 forms, bid bonds, signed Limitations on Subcontracting forms, and EMR ratings with their bids. All offerors must be registered in SAM.gov with current Certifications/Representations, registered as small businesses under the applicable NAICS code, and maintain current Dun & Bradstreet accounts. SDVOSB/VOSB offerors must verify status in vetbiz.gov at time of offer and award. The cutoff date for written Requests for Information is January 27, 2026 at 4:00 PM, with all technical questions directed to the Contracting Officer at Devan.Bertch@va.gov. Direct contact with Engineering Service regarding the project is prohibited.
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AGENDA FOR SITE VISIT/PRE-BID CONFERENCE
January 21st , 2025 Replace Building 118 FCUs, Canandaigua, NY VAMC – Project 528A5-22-506 /Solicitation: 36C24226B0026
I. Introduction:
II. Names of Key Individuals for this Acquisition:
| 1. Contracting Officer: | Devan Bertch: Devan.Bertch@va.gov | (716)-698-6459 | |
| 2. COR: | Rasha Alqais: Rasha.Alqais@va.gov |
III. General Comments/Instructions to Offeror:
A. The Invitation for Bid (IFB) package consists of:
1. Description of Work, Specifications, and Drawings
2. Instructions to Offerors
3. Solicitation Provisions and Contract Clauses
4. Certifications/Representations
B. When submitting the proposal:
1. Offeror must complete and submit one (1) set of the SF1442 at time of Bid submission.
2. Be sure to accurately acknowledge all amendments posted on page 2 with correct dates.
3. Offeror shall submit a Bid Bond along with the bid.
4. Offeror must submit Limitations on Subcontracting form signed.
5. Offeror shall submit EMR (Experience Modification Rate) rating with bid.
6. Offeror must be registered in: www.beta.sam.gov; Certifications/ Representations must be completed.
7. SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.
8. Offerors must be registered as a small business under the applicable NAICS code noted in the solicitation.
9. Offerors should have an account in Dun & Bradstreet and ensure that the account is up to date. Government may request additional financial information.
10. Virtual bid opening is scheduled for Friday, February 13th , 2025 @ 1:00 PM EST.
i. CALL: +1 347-566-4838 and enter conference ID: 544 815 556#
ii. Bids are due Friday, February 13th , 2025 @ 12:30 PM EST
11. Cutoff date for RFI’s is Tuesday, January 27th, 2026 at 4:00pm.
C. Procedure for requesting information/clarifications:
1. Offeror is responsible for bringing any blatant ambiguities in the documents to the Contracting Officers’ attention. All questions must be in writing and emailed/sent to the Contract Specialist Devan.bertch@va.gov
2. All technical questions will be answered by the Contracting Officer, in writing, via amendment to the solicitation. Amendments will be posted at: beta.SAM.gov
3. An amendment may also be used to communicate other information (i.e., updated wage decisions, revised clauses, extended bid closing date, etc.).
4. Offeror must acknowledge receipt of all amendments issued. Offeror and Offeror’s subcontractors are not permitted to contact Engineering Service for information regarding this project. To do so will be to your detriment as any answers you receive will not be applicable in a dispute with the Contracting Officer.
D. Additional Site Visits/Questions:
1. This is the only scheduled site visit. There will be no other site visits.
2. Sign in sheet and site visit agenda will be posted but be sure to network today to get ahead.
File details come from the government source that posted it. Updated .