36C10G20R0014-005.docx
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- Solicitation number
- 36C10G20R0014
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This document contains a template for quarterly progress reports related to the Community Care Network Region 5 contract in Alaska. The report template requires the contractor to provide a high-level summary of work status and performance against quality metrics. It also requires contractors to report on cost and expenditure summaries by contract line item, high-level schedule performance including completed and pending tasks, descriptions of activities in the prior and upcoming quarters, and risks and issues along with corrective actions. The related federal contract opportunity is a pre-solicitation notice for the Community Care Network Region 5 contract in Alaska. It indicates the Department of Veterans Affairs intends to issue a request for proposal under full and open competition for a single-award firm fixed price contract to establish and maintain a provider network to deliver medical, surgical, complementary and integrative services, durable medical equipment, pharmacy, and dental care to veterans in Alaska. The anticipated period of performance is a 9-month base period with seven 1-year options. The final RFP is expected to be posted on May 11, 2020 with proposals due on June 1, 2020.
36C10G20R0014 CCN Region 5 Attachment C - QPR Template.docx
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DEPARTMENT OF VETERANS AFFAIRS
Community Care Network
Quarterly Progress Report
[INSERT CONTRACTOR NAME]
[INSERT REPORTING PERIOD (Ex. “Fiscal Year 2020, Quarter 1: October 1, 2019 – December 31, 2019”)]
Contract Information
Contractor Name: [INSERT CONTRACTOR NAME]
Contractor #: [INSERT CONTRACTOR NUMBER]
Contracting Officer’s Representative: [INSERT COR NAME]
Contractor’s Project Leader: [INSERT CONTRACTOR’S PL NAME]
Contract Period of Performance: [INSERT POP]
Elapsed Period of Performance: [INSERT PERCENTAGE COMPLETE (ex. Month 6 in a 12-month POP would read, “50%.” Month 8 = “75%”]
CONTRACT SUMMARY
In this section, the Contractor shall place a high-level summary narrative of the status of the work that is being performed, to include Optional CLINs if any. This section should contain no more than two (2) paragraphs. The narrative can be used for multiple submissions of the report unless there are material changes to the Contractor’s scope and/or contract modification.
QASP SUMMARY REPORT
The Contractor shall document performance against the performance metrics identified in the QASP during the reporting period. The template below may be used:
| PWS Paragraph |
| Standards / AQL |
| Frequency |
| Performance Threshold |
| Actual Performance |
| Variance from Threshold |
| 2.7: Accreditation |
| Contractor shall maintain accreditation for the provider network or health network |
| Continuous with an Annual Review of accreditation and credentialing certificate (at a minimum) |
| 98% compliance at any given time |
| [INSERT ACTUAL PERFORMANCE THRESHOLD; ex., “95%”] |
| [INSERT DIFFERENCE OF ACTUAL PERFORMANCE THRESHOLD AND PERFORMANCE THRESHOLD. Ex. 95%-98%. Field should report, “-3.”] |
| [INSERT NEXT QASP ELEMENT] |
| [INSERT NEXT QASP ELEMENT] |
| [INSERT NEXT QASP ELEMENT] |
| [INSERT NEXT QASP ELEMENT] |
| [INSERT NEXT QASP ELEMENT] |
| [INSERT NEXT QASP ELEMENT] |
HIGH-LEVEL COST AND EXPENDITURES SUMMARY
The Contractor shall document costs and expenditures by CLIN during the reporting period. The template below may be used:
| Reporting Period |
| Term (Base Period OR Option Period N) |
| Total POP to Date |
| Plan |
| Actual |
| Variance |
| Plan |
| Actual |
| Variance |
| Total Budget |
| Total Budget Utilized |
| Remaining |
| CLIN budgeted/proposed per month |
| Amount invoiced |
| Amount above or below Plan |
| Firm fixed price budgeted/proposed per month |
| Amount invoiced |
| Amount above or below Plan |
HIGH-LEVEL SCHEDULE SUMMARY
The Contractor shall include a high-level summary of the schedule elements that correspond with the reporting period. Said schedule elements include the name of the task performed during the reporting period, as well as their corresponding location on the IMS. The contractor can detail the following:
| Schedule |
| Status |
| Total Tasks |
| Pending Tasks |
| Closed Tasks |
| Open Tasks |
| Actual Completion |
| Plan Completion |
| Condition |
| Implementation |
| Ongoing |
| 20 |
| 10 |
| 5 |
| 5 |
| 25% |
| 25% |
| Green |
ACTUAL ACTIVITIES FOR THE PRECEDING QUARTER
The Contractor shall list and describe the activities performed in the preceding quarter. These activities shall be related to the “Closed Tasks” or “Open Tasks” from the previous section. If the activities differed from the plan, the Contractor shall include the justification in the narrative.
PLANNED ACTIVITIES FOR NEXT QUARTER
The Contractor shall list and describe the activities planned for the following quarter. These activities shall be related to the “Pending Tasks” or “Open Tasks” from the previous section.
HIGH-LEVEL RISKS AND ISSUES SUMMARY
The Contractor shall detail the risks and issues associated with their work during the reporting period. This section includes the Risk Register, risk scores, probability, impact, and responses. The narrative shall also describe measures to either minimize or eliminate the potential impact on the CCN.
CORRECTIVE ACTIONS AND IMPROVEMENTS
The Contractor shall list the corrective actions and improvements that were executed during the reporting period. The narrative shall map the corrective actions to issues that were identified in previous risk reports. The narrative shall also denote how the improvement yields a better outcome for the affected aspect of their solution or to VA communicable outcomes.
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