691-20-150.603.REPORT.APPENDIX_CD - Vol 1.pdf

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P r e p a r e d f o r t h e V e t e r a n s A d m i n i s t r a t i o n G r e a t e r L o s A n g e l e s H e a l t h c a r e S y s t e m

P R O J E C T N O : 6 9 1 - 2 0 - 1 5 0

U P G R A D E B O I L E R P L A N T B Y

R E P L A C E M E N T ( S E I S M I C A N D P H Y S I C A L

S E C U R I T Y C O M P L I A N C E )

L A D P R O J E C T N O : 0 4 6 - 1 0 0 9 2 - 0 0 0

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C O N S T R U C T I O N D O C U M E N T S

A P P E N D I X - V O L . 1

TABLE OF CONTENTS 0

Upgrade Boiler Plant by Replacement (Seismic and Physical Security Compliance)ix

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APPENDIX

APPENDIX VOLUME 1

1. GENERAL

XG-1.0 QUALITY ASSURANCE/ QUALITY CONTROL PROGRAM

XG-1.1 Quality Control Program / Quality Assurance Review - QAQC Checklist /

QC Summary Report

XG-1.2 Certificates of Independent Technical Review (ITR)

XG-2.0 BIM

XG-2.1 BIM Project Execution Plan

XG-2.4 Interference Management (Design Coordination)

XG-2.5 Design Coordination Reach Out Reports (See XA-1.0)

XG-2.6 Design Coordination Reports (See XG-2.4)

XG-2.7 Spatial & Equipment Data

XG-2.9 BIM QA / QC Report

XG-2.13 FM Data

XG-4.0 CRITICAL PATH METHOD

XG-4.6 Project Master Schedule

XG-4.7 Construction Schedule

XG-4.8 Design Schedule

XG-4.11 Project Risk Register

XG-5.0 COMMISSIONING PLAN

APPENDIX VOLUME 2 (UNDER SEPARATE COVER)

2. CIVIL

XC-1.6 FEMA Map and Flood Zone Designation

XC-1.7 Preliminary Drainage and LID Calculations

XC-1.8 SWPPP Report

3. STRUCTURAL

XS-1.0 GEOTECHNICAL EVALUATION (NINYO & MOORE)

XS-2.0 STRUCTURAL CALCULATIONS

4. ARCHITECTURE

XA-1.0 MEETING MINUTES

7. INTERIORS & FF&E

XID-2.2 DIGITAL COLOR-MATERIAL SAMPLE BOARDS

XFFE-3.2 FF&E CUTSHEETS

XFFE-5.1 FINAL FF&E BUDGET ESTIMATE

APPENDIX VOLUME 3 (UNDER SEPARATE COVER)

10. FIRE PROTECTION

XFP-1.31 Fire Protection Equipment Cut Sheets

11. PLUMBING

XP-1.3 Solar Hot Water Life Cycle Cost Analysis

XP-1.9 Plumbing Fixture Cut Sheets

XP-2.1 Plumbing Calculations and Cut Sheets

XP-2.5 Storm Water Calculations

12. MECHANICAL

XM-1.22 HVAC Calculations and Cut Sheets

XM-2.1 Life Cycle Cost Analysis for HVAC Systems Serving Boiler Plant

XM-2.1A Ventilation Energy Recovery Life Cycle Cost Study

XM-2.2 Life-Cycle Cost Analysis for Boiler Plant Improved Envelope

XM-2.3 Life Cycle Cost Analysis

XM-2.4 Room by Room HVAC Loads

XM-2.11 Acoustics Calculations

XM-2.12 Building Air Quality Study

XM-2.18 ASHRAE 90.1 Analysis

XM-2.20 Room Air Balance / Ventilation Report

13. STEAM DISTRIBUTION

XSD-2.3 Dispersion Analysis

XSD-2.4 Performance Requirements for Steam Traps

XSD-2.5 Pipe Stress Calculation

14. STEAM GENERATION

XSG-3.1 Estimated Steam and Condensate Loads / Boiler Plant Sizing

XSG-3.3 Seasonal Steam Demand

XSG-3.4 Secondary Fuel Life Cycle Cost Study

XSG-3.5A Water-Tube vs. Fire-Tube Boiler Life Cycle Cost Study

XSG-3.5B Boiler Stack Economizer Life Cycle Cost Study

XSG-3.5C Continuous Blowdown Heat Recovery Life Cycle Cost Study

XSG-3.9 Steam Generation Calculations and Cutsheets

APPENDIX VOLUME 4 (UNDER SEPARATE COVER)

16. ELECTRICAL

XE-1.27 Cut Sheets

XE-1.28 Utility Company Correspondence

XE-2.1 Electrical Calculations – Existing Peak Demand

XE-2.2 Electrical Calculations – Normal Power System

XE-2.3 Electrical Calculations – Standby Power System

XE-2.6 Electrical Calculations – Generator Sizing

XE-2.7 Electrical Calculations – Lightning Protection System

XE-2.9 Lighting Calculations

19. PHYSICAL SECURITY

XPS-1.13 Security Equipment Cut Sheets

XPS-2.1 Blast Calculations

20. ELEVATOR AND TRANSPORT

XET-1.1 Vertical Transportation Cut Sheets

21. COST ANALYSIS

XX-1.1 Cost Estimate

*Cost Estimate will be submitted approx. two weeks after the CD package is submitted to ensure costs estimates are in alignment with the CD package

GENERAL 1

XG-1.1 QUALITY CONTROL PROGRAM / QUALITY ASSURANCE REVIEW -

QA/QC CHECKLIST / QC SUMMARY REPORT

PTivay Snapshot

PTivay Rectangle

PTivay Text Box

XG-1.0 QUALITY ASSURANCE/ QUALITY CONTROL PROGRAM

LEO A DALY

QUALITY ASSURANCE / QUALITY CONTROL

PROGRAM

Upgrade Boiler Plant by Replacement (Seismic and Physical Security Compliance)

CONSTRUCTION DOCUMENTS

(CD) PHASE

Project No: 691-20-150

July 07, 2023

Prepared for:

Veterans Administration Greater Los Angeles Healthcare System

PROJECT # 691-20-150

Table of Contents:

1. Introduction

2. Project Scope

3. Project Standards

3.1. Computer Standards

3.2. Drawing Standards

3.3. VA Design Standards and Guides

3.4. Codes, Standards and Publications

3.4.1. Codes

3.4.2. NFPA Publications

3.4.3. ASTM Publications

3.4.4. UL Publications

4. Project Deliverables

5. Project Team

5.1. Prime Consultant:

5.2. LEO A DALY Consultants

5.3. LEO A DALY Specialty Consultants:

6. Approach and Accountability

6.1. Project Director

6.2. Project Management

6.3. Project Architect and Senior Discipline Leads

6.4. Quality Control Manager

6.5. Design Team Lead

7. Communications

7.1. Contract and Project Scope Issues

7.2. CFM / VAWLA Project Coordination Issues

7.3. Team Coordination Issues

7.4. Email and Written Communication Protocol

7.5. Electronic File Transfer Communication Protocol

8. Design Team Quality Assurance Performance

8.1. Deliverables

8.2. Project Architect Quality Assurance Control

9. Deliverable Submission – Quality Control Review Process

9.1. Team Discipline Leads, Design Deliverable Quality Control Review:

QA/QC Program July 22, 2022

9.2. QA/QC Manager, Design Deliverable Quality Control Review:

9.3. Digital Practice/BIM Lead, BIM Model Management and Process Control Review:

9.4. Project Manager Design Deliverable Quality Control Review:

9.5. CFM Submission Review

1. Introduction

This Quality Assurance / Quality Control (QA/QC) Plan for the 691-20-150 Upgrade Boiler Plant by Replacement (Seismic and Physical Security Compliance) provides and maintains an effective quality program to assure that all services, studies, designs, calculations and drawings required by the contract are performed and provided in accordance with appropriate professional architectural and engineering quality standards. The QA/QC Plan describes in detail the procedures the team will follow to establish and maintain an effective quality control process.

Leo A Daly (LAD) brings to the project a highly recognized team in architecture, planning, engineering and interior design, with a reputation of leadership in healthcare design. It is our top priority, to produce high quality technical documents. Our formal QA/QC process includes continuous review of ongoing work, as well as independent peer review at project milestones. It is our intent, to ensure that all projects meet quality standards, while maintaining value goals established by the Department of Veterans Affairs (VA).

2. Project Scope

The Department of Veterans Affairs, Office of Construction and Facilities Management (CFM) has defined the scope of work for this project as upgrade of Boiler Plant by replacement. The project will replace the existing steam plant currently located on the north campus. The new 11,957 SF Boiler Plant will be located on the South Campus and will be designed to serve both the north and south campuses. Once the Boiler Plant is commissioned and fully operational, the existing boiler plant will be decommissioned under a separate contract.

Leo A Daly and the contracted consulting team, will provide Construction Documents (CD) services per PG18-15 Spreadsheet v1.0, A/E Submission Requirements for VA Medical Center Major New Facilities, Additions and Renovations, dated March 1, 2017 (PG18-15 v1.0, March 2017), to include Civil, Structural, Architectural, Fire Protection, Plumbing, Mechanical, Electrical, Telecommunications, Sustainability, Elevator and Cost Estimation, with fixed-priced options to provide other professional services/studies.

3. Project Standards

3.1. Computer Standards

Microsoft Windows 7 (minimum) / Windows 10 (typical) Revit 2022 AutoCAD 2021 Microsoft Office 365 Microsoft Project 2016

3.2. Drawing Standards

VA Drawing Deliverable Requirements Version 1.0, November 2016 VA BIM Manual Version 2.2, November 2016, Revised August 2017

3.3. VA Design Standards and Guides

PG-18-1 Master Construction Specifications, Master Format PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 VA Space Planning Criteria and VA Space and Equipment Planning (VA-SEPS) PG-18-10 Design Manuals, PG-18-12 Design Guides PG-18-13 Barrier Free Design Guide PG-18-14 Room Finishes, Door, and Hardware Schedules PG-18-15 Spreadsheet v1.0, A/E Submission Requirements for VA Medical Center

Major New Facilities, Additions and Renovations

3.4. Codes, Standards and Publications

3.4.1. Codes

• Architectural Barriers Act Accessibility Standards (ABAAS), January 2017, Revised November 2018

• International Building Code, 2021

• National Standard Plumbing Code, 2021

• Greening The Government Orders 13123 and 13148.

• Ventilation for Acceptable Indoor Air Quality - ASHRAE Standard 62.1-2016

• Safety Standards for Refrigeration Systems - ASHRAE Standard 15-2016

3.4.2. NFPA Publications

• NFPA 1 Fire Code, 2021

• NFPA 101 Life Safety Code, 2021

• NFPA 10 Standards for Portable Fire Extinguishers, 2022

• NFPA 13 Standard for Installation of Sprinkler Systems, 2022

• NFPA 70 National Electric Code, 2020

• NFPA 72 National Fire Alarm and Signaling Code, 2022

• NFPA 80 Standard for Fire Doors and Other Opening Protectives, 2022

• NFPA 90A Standard for the Installation of Air-Conditioning and Ventilating Systems, 2021

• NFPA 90B Standard for the Installation of Warm Air Heating and Air- Conditioning Systems, 2018

• NFPA 91 Standard for Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Noncombustible Particulate Solids, 2020

• NFPA 110 Standard for Emergency and Standby Power Systems, 2019

• NFPA 111 Standard on Stored Electrical Energy Emergency and Standby Power Systems, 2019

• NFPA 220 Standard on Types of Building Construction, 2021

• NFPA 251 Standard Methods of Tests of Fire Resistance of Building Construction and Materials, 2006

• NFPA 252 Standard Methods of Fire Tests of Door Assemblies, 2017

• NFPA 5000 Building Construction and Safety Code, 2021

3.4.3. ASTM Publications

• ASTM E84 Standard Test Methods for Surface Burning Characteristics of Building Materials, 2019

• ASTM E119 Standard Test Methods for Fire Tests of Building Construction and Materials, 2019

• ASTM E814 Standard Test Method for Fire Tests of Through-Penetration Fire Stops, 2017

3.4.4. UL Publications

• ANSI/UL 555 Standard for Fire Dampers, 2010

• ANSI/UL 555S Standard for Smoke Dampers, 1999, Revised 2014

• ANSI/UL 924 Standard for Emergency Lighting and Power Equipment, 2006, Revised 2016

• ANSI/UL 1479 Standard for Fire Tests of Through-Penetration Fire Tests, 2003, Revised 2015

• ANSI/UL 1994 Standard for Luminous Egress Path Marking Systems, 2004, Revised 2015

4. Project Deliverables

Per contract requirements, the Project Team will develop for VA consideration and approval, a Basis of Design (BOD) Narrative, Studies, Calculations, Specifications, 2D Design Intent Drawings in both digital and hardcopy, and BIM data at completion of DD phase per the Veterans Administration Program Guide, VA Drawing Deliverable Requirements Version 1.0, November 2016, the VA BIM Manual Version 2.0, November 2016, Revised February 2017, and the PG18-15 Spreadsheet v1.0, A/E Submission Requirements for VA Medical Center Major New Facilities, Additions and Renovations, March 1, 2017

5. Project Team

Our team consists of the following firms:

5.1. Prime Consultant:

LEO A DALY – As Prime Contract Holder, will lead all communications, process management, design, production, and quality control. Our services include Project Management, QA/QC, Architectural Design, Interior Design, Mechanical Engineering, Electrical Engineering, Communications Engineering, Building Code Implementation, and Sustainability Design.

LEO A DALY Management Team Project Director Roy Follmuth Senior Project Manager, Architect Michelle Saquilayan Senior Project Architect, Architect Nicos Katsellis Project Architect, Architect Pari Tivay QA/QC Manager, Architect Brian Hudnall BIM Manager Chris Covault

LEO A DALY Design Leaders Director of Design Dennis McFadden

LEO A DALY Engineering Leaders Project Manager Gunner Riggert Mechanical Engineer Michael Brady Electrical Engineer Juergen Noetzel Communications Engineer Steve Davis Fire Protection Engineer Daniel Olig

5.2. LEO A DALY Consultants

When a consultant is contracted to perform design work for this project, they are expected to satisfy their own QA/QC program and to provide a copy of their QA/QC Plan to our team. Each consultant is required to demonstrate compliance to that program and to submit documentation with the other deliverables at the various production milestones. While LAD does not perform a technical review of the consultant’s work, it is critical that a review is performed by the Project Manager and Project Architect to assure the consultant’s work is coordinated with all other disciplines and is consistent with the contract’s objectives. The following are the consultants included under Basic Services for Construction Documents Phase:

Civil Engineering Psomas Cost Management Cumming Corp.

CPM Scheduling FS3/Hodges Landscape Architecture Pamela Burton & Company Physical Security (Blast Eng.) KPFF Engineers Structural Engineering Structural Engineering John A Martin & Associates Vertical Transportation St. Onge Company

5.3. LEO A DALY Specialty Consultants:

Geotechnical Ninyo & Moore Hazardous Materials Ninyo & Moore Operational Security Guidepost solutions

6. Approach and Accountability

The entire Project Team is assigned and committed to the project for its duration. This team involvement, spans preparation of Contract Documents, Project Quality Control, Shop Drawing review and Consultation during construction by project designers to assure efficiency and continuity.

Selection of design team members and consultants is based on their previous specialized experience and working relationships, availability, and interest in the project. Quality control is a basic responsibility of every team member. Specific responsibilities relative to the quality of various aspects of the project are as follows:

6.1. Project Director

• Responsible for Contractual Performance of Design Team

6.2. Project Management

• Oversee Client Relationship to Ensure Design Team is Meeting Client Expectations

• Point-of-Contact for Client Related Correspondence

• Point-of-Contact for Team Related Correspondence

• Resource Allocation

• Overall Design Team Coordination

• Community Outreach Coordination

• Schedule/Budget Compliance

• Overall Team Performance

6.3. Project Architect and Senior Discipline Leads

• Technical Compliance with PG18-15 v1.0, March 2017 Deliverable Coordination

• Ensure governing building codes are followed and implemented

• Ensure VA - SEPS Space Planning Criteria are reviewed and followed

• Inter-Disciplinary Team and Technical Resource Coordination

• Point-of-Contact for Team Related Correspondence Develop and Implement Project Work Plan in Coordination with PM

• Schedule Coordination

• Team Performance Coordination

6.4. Quality Control Manager

• Develop and Implement QA/QC Plan

• Ensure Compliance with PG18-15 v1.0, March 2017

• Provide Coordination Review of all Disciplines prior to each Submittal

6.5. Design Team Lead

• Technical Design Responsibility

• Design Team Communication and Coordination

• In Progress Intra‐Discipline QC Coordination

• Develop Deliverables per PG18-15 v1.0, March 2017 Workflow Structure

The organizational structure of the design team and its relationship to the Owner is illustrated in the Design Team listed above and on the Chart on following page. Consultants are integrated within this structure in the same manner as in‐house team members and are subject to the same systems of communication coordination and review.

7. Communications

Effective and efficient communications is fundamental to the success of the project. All communications from the client to the design team will be addressed to designated point-of-contact, the Project Director, Senior Project Manager and Senior Project Architect. Additional point-of-contact shall include the Project Manager and the Project Architect.

7.1. Contract and Project Scope Issues

All communications relating to contract issues between the design team and the client will be initiated by the Project Manager, addressed to the VA Contracting Officer and copied to the VA Project Manager

• VA Contracting Officer: Noella Bond

• VA Project Manager: Timothy Lafave

7.2. CFM / VAWLA Project Coordination Issues

All communications relating to project coordination between the design team and the client will be coordinated by the Project Manager and the Project Architect, and addressed to the VAWLA designated point of contact or VA Project Manager. The VAWLA designated point of contact will coordinate with VAWLA staff personnel to ensure that communication is routed, and issues are resolved appropriately.

• VAWLA designated point of contact/ VA Project Manager: Timothy Lafave

7.3. Team Coordination Issues

To ensure clarity, continuity, and follow‐up among the project leadership team, Consultant team member’s participation will be coordinated through the Project Manager and Project Architect.

The designated point of contact will coordinate design team members to ensure that communication is routed, and issues are resolved appropriately.

• Senior Project Manager: Michelle Saquilayan

• Project Architect: Pari Tivay

7.4. Email and Written Communication Protocol

All project correspondence will be formatted with the prefix 691-20-150 VA WLA (B603 – Boiler Plant) followed by a reference to the building package, followed by the subject of the correspondence.

• Email and Written Communication Example:

691-20-150 VA WLA (B603 - 10-Boiler Plant) - <subject of correspondence>

7.5. Electronic File Transfer Communication Protocol

For project Electronic File Transfer (EFT) communication between A/E team and VA staff, LAD will host established and secure Newforma. Only invited members with authenticated usernames and passwords are afforded access.

For general A/E intra-team file exchange, the VA authorized third party data exchange service, Newforma, will be utilized. All project content transfers will require secure login.

8. Design Team Quality Assurance Performance

8.1. Deliverables

The design team is responsible for all studies, designs, calculations, specifications, and drawings required by the contract and defined in the PG18-15 v1.0, March 2017. These deliverables are performed and provided in accordance with appropriate professional architectural and engineering quality standards. During the entire design process, the project is subject to a continuous process of quality control, including the use of the PG18-15 v1.0 deliverables checklist at each submittal of the project. The design team will use this checklist to coordinate the content of deliverables to the VA within the disciplines, and as a baseline to coordinate disciplines. The standard checklist that will be used on this project is attached.

Along with the deliverables checklist, the design team is committed to building quality into the project over the entire course of the planning, design, bidding, and construction by having senior QA/QC staff with years of experience review the deliverables in details with the use of online PDF markup software. These markups are distributed to the design team via invitation, so markups can be evaluated, responded to can checked off as complete in real time. Design Team In-Progress Quality Assurance includes:

• Regularly scheduled team coordination meetings.

• Review and input from Senior Professionals (Technical and Content Experts), and Consultants.

• Perform in-progress design reviews, including discipline and inter-discipline coordination review prior to submission

8.2. Project Architect Quality Assurance Control

• Continuous review of the work‐in-progress to assure program, schedule and intra‐discipline coordination is occurring.

• Maintain a log to track program and design issues at variance with scope of work or VA standards.

• Maintain a Pending Issues log to track development of outstanding issues and conclusions.

9. Deliverable Submission – Quality Control Review Process

Prior to submission, the QA/QC Manager will oversee a coordinated review process that includes deliverable package completeness, clarity of information and conformance with contract and PG18-15 v1.0, March 2017, Construction Documents (CD) deliverable requirements and other relevant VA Standards and Guideline.

9.1. Team Discipline Leads, Design Deliverable Quality Control Review:

• Review PG18-15 v1.0, March 2017 and QC Checklist

• Review and red-line, in-progress, design documents

• Coordinate resolution of QC concerns with design team

• Confirm design team completed the in-progress review

9.2. QA/QC Manager, Design Deliverable Quality Control Review:

• Ensure deliverables meet all PG18-15 v1.0, March 2017 and contractual requirements

• Assure overall quality goals are being achieved

• Coordinate independent team review of deliverables

• Prepare summary of QC comments and QC checklist

9.3. Digital Practice/BIM Lead, BIM Model Management and Process Control Review:

• Ensures compliance with the VA BIM Standard.

• Organizes data creation and model management coordination with full BIM team.

• Coordinates and maintains the BIM Project Execution Plan (PxP).

• Oversees client program space and equipment data integration and validation with authored BIM.

• Leads BIM meetings with the all-discipline team for managing:

Model content creation and coordination.

Data quality and integrity.

Standards adherence and best practice modelling.

Preparation for contractor hand-off and post contract FM delivery.

• Authors and maintains the deliverable BIM QA/QC Report over the various project stages.

9.4. Project Manager Design Deliverable Quality Control Review:

• Review deliverables for conformance to contract requirements and to assure that overall quality goals are being achieved

• Provide resources for implementation and coordination of QC comments into the deliverables prior to submission to CFM for formal review

9.5. CFM Submission Review

• VA Team reviews CD documents and submits review comments to “Dr Checks”

• A meeting with VA and design teams will be held to review all comments

END OF DOCUMENT

PG 18-15 Spreadsheet v1.0

A/E SUBMISSION REQUIREMENTS FOR VA MEDICAL CENTER

MAJOR NEW FACILITIES, ADDITIONS & RENOVATIONS

PROJECT NUMBER EFFECTIVE DATE OF SPREADSHEET

691-20-150 - VA Task Order 7/7/2023

Seq. No. Type Topic Description C O

N C

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S D

S D

D D

C D

S u b m it te d

P e n d in g

N/A Comments

General Requirements per subheadings below

G-1.0 Report Integrated Project Design

G-1.1 Report Integrated Project Team (IPT) Directory Submit Integrated Project Team (IPT) directory: List of team members, contact information, roles, and responsibilities. Include as appropriate: VA's representatives/stakeholders, A/E, Commissioning Agent, designated subcontractors, community representatives, regulatory agencies, and consultants for specialty disciplines such as Traffic Engineer, Geotechnical

Engineer, Environmental Engineer, automatic transportation, blast, Cost

Estimate/Management, Acoustical, BIM Manager, and Historic

Preservation. Update Team Directory at subsequent phases notifying VA of changes.

P U U U F X

G-1.2 Report Quality Control Plan Submit a Quality Control Plan 30-days after award. Demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. Provide an outline of the actions that the firm will take during the design process. Include each step that will be taken during the development of the various phases of design. Include BIM Design

Coordination activities in the QA plan. Review to be conducted by a senior member of the firm who can initial and date when the action has been completed.

P U U U F X

G-1.3 Report Submit form indicating certification of an ITR and Quality Assurance Review F F F F X

Submittal Checklist

Certification of Independent Technical Review and Quality

Assurance Review

PROJECT NAME

Upgrade Boiler Plant by

Replacement (Seismic and

Physical Security Compliance)

GENERAL

cgcovault Text Box

XG-1.1 QAQC CHECKLIST

G-1.4 Report Project Management Plan (PMP) Provide support, input, information, data, and detail to the VA Project

Manager for development of the VA Project Management Plan (PMP) which will address Scope/Requirements, Schedule, Cost Management, Communications Management, Process Improvement, Staffing

Management, Quality Management, Change Management, and Risk

Management, and cover functionality, budgetary, aesthetic, sustainability, security, schedule, procurement method, and related requirements for the project. The VA PMP shall also outline participants roles and responsibilities, regularity of meetings, and define the process for information sharing and frequency. The AE shall assist the VA PM in updating the PMP at each design phase.

P U U U F X

G-1.5 Report Cost Estimation Integration Plan Conduct a design cost reconciliation meeting before each phased deliverable. Cost Estimator shall be included in weekly team meetings.

P U U U F X Cost Estimates will be submitted approx. two weeks after SD2 Package

Submittal

G-1.6 Report Risk Mitigation Plan Provide a Risk Mitigation Plan to address risks such as schedule delays, budget overruns, and scope changes.

P U U F X Risk Mitigation Plan will be submitted approx. two weeks after SD2 Package

Submittal

G-2.0 BUILDING INFORMATION MODELING

G-2.1 Report BIM Execution Plan (PxP) Submit a Project Execution Plan (PxP), including Data Security Plan, for the project as per VA BIM Standards

P U U U F X

G-2.2 Report BIM Geo-Referencing Locate Model(s) according to VA BIM Standards Appendix - 5 F X

G-2.3 Report Space Reservations Provide a report defining the space reservations required for each system and equipment. List equipment and system by name, the size and location of the space reservation, the required use for the space reservation, and the tools and equipment that will be used in the space reservation.

P F X

G-2.4 Report Interference Management (Design Coordination) Provide summary report of design coordination conflicts remaining to be resolved for building components, equipment, systems, including those in interstitial space and underground utilities. Include insulation, pipe slope, and space reservations in interference management reviews.

P U F X

G-2.5 Report Design Coordination Reach out Reports Invite the project Constructability Reviewers to observe the Design

Coordination meetings. Conduct BIM walk-throughs of all the building systems with the Medical Center Chief Engineer and CSS and others to obtain acceptance of maintenance access and function ability. Provide report of the date of the invitations, invitee name(s), attendee name(s), date of Design Coordination meeting, meeting minutes of results of activities.

P U F X

G-2.6 Report Design Coordination Reports Provide report of Design Coordination conflicts remaining to be resolved for building components, equipment, systems, including those in interstitial space and underground utilities. Include insulation, pipe slope, and space reservations in all interference management reviews. Provide line progression graph showing progress of all conflict resolutions over time.

P F X

G-2.7 Report Spatial & Equipment Data Provide progress report on data accumulation (See VA BIM Standards) in

Excel format.

P F X

G-2.8 Report Certification of integrity of space reservations Provide certification that no space reservations have been encroached upon at completion of CDs

F X X WILL BE SUBMITTED WITH FINAL

ISSUANCE OF CD'S

G-2.9 Report QA/QC Report Submit a QA/QC report that certifies the models are compliant with VA

BIM Standards and the project requirements.

P U U F X

G-2.10 Drawing/Model Deliverables Files formats as described in VA BIM Standard

G-2.11 Data Laser Scans F X EARLIER PHASE WORK (NIC)

G-2.12 Model(s) Blocking and Stacking, Phasing F X EARLIER PHASE WORK (NIC)

G-2.13 Data FM Data COBie format P U U F X

G-2.14 Drawings Design-Intent Drawings Design-Intent Drawings (derived from Model) P U U F X

G-2.15 Drawings Design-Intent Model(s) Native Format, NWD (or Equal) P U U F X

G-2.16 Signed and Sealed Models and Drawings Final Models and Drawings shall be signed and sealed by a professional AE licensed in the geographic jurisdiction of the project.

F X WILL BE SUBMITTED WITH FINAL

ISSUANCE OF CD'S

G-2.17 Drawings Final Deliverables

G-2.18 Drawings As-Built Drawings Before Beneficial Occupancy. X FUTURE PHASE WORK

G-2.19 Drawings FM Model Before Beneficial Occupancy. X FUTURE PHASE WORK

G-2.20 Data Linking Electronic Files for Building Equipment/Systems Linked and uploaded to Maximo before Beneficial Occupancy. X FUTURE PHASE WORK

G-2.21 Data FM Data Final upload to Maximo with AE supplied BIM viewer before Beneficial

Occupancy.

X FUTURE PHASE WORK

G-3.0 SPECIFICATIONS

G-3.1 Report Outline Submit hyperlinked Table of Contents of applicable specification sections.

Provide outline specification sections for building exterior materials and typical interior materials, using the “Track Changes” function.

P U F X

G-3.2 Report Submit outline specifications for all disciplines using “Track Changes” function.

P F X PREVIOUS PHASE WORK

G-3.3 Report Specifications for all technical disciplines shall be prepared using VA Master

Construction Specifications. Where subsystems are performance specified, ensure that adequate design parameters are provided on drawings and/or specifications, that design responsibility (e.g. subsystem design by subcontractor's engineer) is clearly delineated, and that required submittals allow for review of subsystem design before fabrication.

Submissions shall show changes to master by using "Track Changes" function. The CD2 submission shall not show changes.

P F X

G-3.4 Report Prepare specifications that define the contractor's responsibility for BIM deliverables as outlined in the VA BIM STANDARDS, including Construction

Coordination activities.

P F X

G-3.5 Report Submit fully coordinated documents with other design disciplines suitable for bidding and approval by Authorities Having Jurisdiction. The specifications should be considered 100% complete with no additional coordination or information required.

F PENDING VA REVEIEW

G-3.6 Report Provide Final Project Manual with signature and seal of architect of record on the cover.

F PENDING VA REVIEW

G-4.0 CRITICAL PATH METHOD

G-4.1 Report Construction Phasing Plan Include phasing narrative in the Basis of Design for the final submission. P U U U F X

G-4.2 Provide phasing plans and 4D BIM. Coordinate with Architecture. X

G-4.3 Drawings Provide CPM Phasing Plan diagram (see CPM Design manual in TIL). P U U U F X By LAD. See GI101-GI104.

G-4.4 Drawings Written list and drawings of systems, organized by technical disciplines, including temporary systems, swing spaces, etc. by phase.

P U U F X

G-4.5 Aggregate Concept Master Schedule Analysis For each concept, prepare an schedule analysis showing the impact of changes to the Overall Master Schedule prepared during Project Book.

F X EARLIER PHASE WORK (NIC)

G-4.6 Aggregate Project Master Schedule Create a Project Schedule based on the selected concept. Identify conditions that influence the Project Schedule, including site conditions that require mitigation, availability of utilities and roadways, and approvals from regulatory agencies (historic, environmental, and other permitting agencies). Project Schedule must identify major design activities, procurement phase activities and construction phasing sequence with major milestones, and VAMC overlapping activation phase. Identify CPM and Risk Analysis Consultants. Crosscheck CPM schedule with estimating consultant for cost escalation.

P U U F X

G-4.7 Aggregate Overall Construction Schedule Submit Construction Schedule showing more details than Project schedule milestones, including phasing sequence, Long lead items and major trade work etc., required by the VA to validate overall phasing and construction durations, which will be the basis of bid. Also, update overall construction schedule using results of Constructability reviews before final design phase.

This overall construction schedule shall only be used for VA review and not to be included as a part of final bid package.

P U U F X

G-4.8 Aggregate Detail Design Schedule Submit Detailed Design Schedule identifying major activities, submissions, and milestones including Bid and Award. Show activities for each primary design discipline. At a minimum, include architectural, structural, mechanical, electrical, fire protection and life safety, plumbing, civil, and physical security. This schedule shall be in cost-loaded CPM format with interrelationships. between activities and shall also be used as a basis for monthly payments to the A/E. Provide schedule in Primavera P6

(preferred) or MS Project.

P U U F X

G-4.9 Report Schedule Risk Analysis Submit the Schedule Risk Analysis format for VA approval F

G-4.10 Report Submit Schedule Risk Analysis Report based on CPM for detailed design and anticipated overall construction schedule. Also, submit Analysis in narrative format which shall identify schedule risk areas and recommend actions to mitigate identified risks.

P U U F X

G-4.11 Report Project Risk Register Submit a Project Risk Register for periodic (monthly or as required by VA

PM) Risk Management meetings with the VA Project team.

P U F X

G-5.0 COMMISSIONING A/E must coordinate with the commissioning team for the following deliverables:

G-5.1 Report Provide the Commissioning Plan coordinated with AE's Basis of Design, VA’s

Project Requirements, and list of systems, components, and features to be commissioned. Include required documentation and schedule for implementation. See Commissioning Manual on the TIL

P U U U F X VACFM is in the process of engaging a Commissioning agent

G-5.2 Report Identify commissioning team and team organization. Include team member roles and responsibilities, and lines of communication.

F X VACFM is in the process of engaging a Commissioning agent

G-5.3 Report Submit the updated narrative Basis of Design (BOD) report including

Commissioning Agent's report of document review and statement indicating how each of the items in the report shall be or has been addressed.

P U U U F X VACFM is in the process of engaging a Commissioning agent

G-5.4 Report Identify major concerns that could affect operations, maintenance, or testing in the design phase commissioning Issues log with proposed resolution/mitigation. Identify discrepancies between Governmental

Project Requirements and design narrative. Update design schedule and key milestones and roster of Commissioning Team members. At final submission verify that discrepancies between OPR and design narrative have been resolved.

P U U F X VACFM is in the process of engaging a Commissioning agent

G-5.5 Report Coordinate Matrix for Commissioning Agent and A/E. P U F X VACFM is in the process of engaging a Commissioning agent

G-5.6 Report Provide a Construction Phase Commissioning Plan, including systems to be commissioned, an outline of construction phase roles and responsibilities, and an outline of required system documentation requirements.

P U F X VACFM is in the process of engaging a Commissioning agent

G-5.7 Report Provide a report on selected control system types, configuration, and capabilities together with key decisions about equipment and systems sequences of operation.

P U F X VACFM is in the process of engaging a Commissioning agent

G-5.8 Report Review technical sections of the specifications to coordinate O&M manual requirements.

P F X VACFM is in the process of engaging a Commissioning agent

G-5.9 Report Provide description of appropriate training and demonstration requirements for VA’s personnel. Include complete list of all types of equipment/systems and what Training and Demonstration is required.

P F X VACFM is in the process of engaging a Commissioning agent

G-5.10 Report Provide the Commissioning Plan coordinated with AE's Basis of Design, VA’s

Project Requirements, and list of systems, components, and features to be commissioned and an outline of construction phase roles and responsibilities. Include required documentation and schedule for implementation. See Commissioning Manual on the TIL

P U U U F X VACFM is in the process of engaging a Commissioning agent

G-5.11 Report Identify commissioning team and team organization. Include team member roles and responsibilities, and lines of communication.

F X VACFM is in the process of engaging a Commissioning agent

G-5.12 Report Submit an updated Basis of Design (BOD) including Commissioning Agent's report of document review and statement indicating how each of the items in the report shall be or has been addressed.

P U U U F X VACFM is in the process of engaging a Commissioning agent

G-5.13 Report Provide a design phase commissioning issues Log with proposed resolution/mitigation. Identify major concerns that could affect operations, maintenance, or testing. Identify discrepancies between

Owners Project Requirements and design narrative. Update design schedule and key milestones and roster of Commissioning Team members.

At final submission verify that discrepancies between OPR and Design

Narrative have been resolved.

P U U F X VACFM is in the process of engaging a Commissioning agent

G-5.14 Report Coordination Matrix for Commissioning Agent and A/E. P U F X VACFM is in the process of engaging a Commissioning agent

G-5.15 Report Provide description of appropriate training and demonstration requirements for Government personnel. Include complete list of all types of equipment/systems and what Training and Demonstration is required.

P F X VACFM is in the process of engaging a Commissioning agent

MAJOR NEW FACILITIES, ADDITIONS & RENOVATIONS

PROJECT NUMBER EFFECTIVE DATE OF SPREADSHEET

691-20-150 - VA Task Order 7-Jul-23

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CIVIL VA submission requirements for Civil Design

C-1.0 BASIS OF DESIGN

C-1.1 Report Project Survey Marker Verify if a permanent, physical geographic marker in the State Plane

Coordinate system/USGS is available on the project campus or site. If not, the Civil Engineer, or licensed surveyor, will establish the Survey

Marker to be used for accurately locating buildings, site work, utilities, and infrastructure. The Civil Engineer must provide the coordinate points to the AE for reference before Concept modeling begins, so that BIM can be tied to an accurate survey reference point.

F X Included in Civil Narrative

C-1.2 Report Site Analysis Review the Project Book analysis for site conditions and identify addition conditions or constraints that need to be addressed.

F X

C-1.3 Report Phasing Using the preferred conceptual plan, review the site conditions that will influence project schedule and construction, taking into account existing utility capacity, roadways, approvals from regulatory agencies, etc.

P X There is only one phase for this project.

C-1.4 Report Phasing analysis to determine impacts of project construction on maintaining hospital routine, ingress/egress of pedestrians and traffic flows, transportation and storage of construction materials, mitigation of air and noise pollution, sequencing of new conflicts, and areas of future construction.

P U U F X There is only one phase for this project.

C-1.5 Report Erosion Control/ Stormwater Management Sediment and erosion control requirements F X C-1.6 Aggregate Conduct a drainage analysis and provide calculations of existing and proposed site conditions to assess potential options for storm water management strategies. Locate areas where storm water storage facilities are to be located , if needed.

P F X Project shall be incorporated

CCC/south campus site infrastructure improvements drainage and water quality Improvements. See updated narrative section C1.5 and

Preliminary Drainage and LID calculations for additional information.

PROJECT NAME

Upgrade Boiler Plant by

Replacement (Seismic and Submittal Checklist

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Submittal Checklist

C-1.7 Calculations Provide storm water computations and sizing calculations to comply with local, state, and federal regulations. Indicate methodology or software used.

P F X Project shall be incorporated into

CCC drainage and Water Quality

Improvements. See updated narrative section C1.5 for additional information, and Preliminary

Drainage and LID calculations.

C-1.8 Report Stormwater management requirements and intended methods of implementation. Coordinate with Landscape Architect. Prepare a Storm

Water Pollution Prevention Plan (SWPPP) report. Submit SWPPP, required drawings, and calculations to regulatory review agencies, if applicable as well as VA.

P U F X A Storm Water Pollution Prevention

Plan (SWPPP) and NPDES construction permit is required for this project because although the project is under the 1-acre of disturbed area, it is part of a larger development . Draft SWPPP report prepared for the south campus redevelopment.

C-2.0 Geotech

C-2.1 Report Provide criteria and proposed boring locations plan for a subsurface investigation program to be used for road, parking, and other paving design, where applicable. Proposed boring locations shall be coordinated with boring program for buildings. Conduct percolation test to check soil condition for storm water management. Coordinate with Structural

Engineer discipline.

F X Refer to geotechnical report prepared by NInyo & Moore for this project.

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C-2.2 Report The coordinates (northing, easting, elevation) of each boring or survey line shall be reported. Boring logs shall include soil descriptions, blow counts, and all other relevant information. Refusal and its relation to top of rock shall be carefully explained and correlated to seismic refraction survey if performed. Geophysical testing and evaluation shall be included where appropriate. Coordinate with Structural Engineer discipline.

F X Refer to geotechnical report prepared by NInyo & Moore for this project.

C-2.3 Report Geotech Report Using the final Geotech report information, the civil engineer shall create a BIM that reflects the subsurface conditions of the project. Coordinate with Structural Engineer discipline.

F X Geotechnical Report has been prepared by NInyo & Moore for this project.

C-2.4 Report Narrative Submit Basis of Design narrative for site access, vehicular circulation, physical security standoffs, barriers, parking, and other security elements; and items of environmental and historical significance.

P U F X

C-2.5 Report Provide a narrative describing infrastructure included to support alternative transportation (mass transit, pedestrian, bicycle, electric vehicle, and etc.) Coordinate with architectural discipline.

P F X

C-2.6 Report Emergency Access strategy coordinate with municipalities (fire marshal) F X

C-2.7 Report Mitigation plan (NEPA) F X C-2.8 Report Site lighting Strategy F X C-2.9 Report Assess Crime Prevention concepts through Environmental Design

(CPTED) principles.

P U F X

C-2.10 Report Catalog Cut Sheets Provide catalog cut sheets for Site Design related items. P F X Product selection ongoing through

CD phase.

C-3.0 DRAWINGS and MODELS As per the VA BIM STANDARD and as noted below

C-3.1 Drawings Phasing Overall Site Phasing plan P F R X There is only one phase for this project

C-3.2 Drawings Circulation Plan Circulation plan showing ingress/egress to the site by pedestrians

(including persons with disabilities), cars, trucks, emergency vehicles, and mass transit traffic.

P U F X Refer to Civil Site Plan and architectural plans

C-3.3 Provide meeting minutes with Fire Marshall. F X C-3.4 Drawings Provide Fire Marshall approved Life Safety plan; indicate fire department access /Roads/ Turnarounds.

F X Refer to Civil Site Plan, architectural and Fire Safety plans and narratives.

C-3.5 Drawings Site Plan Layout plan showing locations of buildings, inlets, equipment at grade, and landscape features. Include dimensioning of parking lots, service courts, and other major elements of the site design. Indicate proposed contractor’s staging area.

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C-3.6 Drawings Site security diagram indicating all of the physical security elements being implemented into the site design including standoff distances, barriers, access control, and vehicle stacking, at minimum scale 1”=100.0’

(1:1200). Coordinate with Physical Security Requirements.

P U U F X See Civil Site Plan and architectural plans and narrative for access to site.

Refer to Physical Security drawings and narrative.

C-3.7 Drawings Provide soil boring locations coordinated with existing utility lines.

(coordinate with Structural and Geotechnical. Engineer

P F X Refer to Geotechnical Report prepared by NInyo & Moore for this project. for soil borings.

C-3.8 Drawings Provide stormwater management plans/drawings. P U F X Project shall be incorporated into separate Kitchen and CCC drainage and Water Quality Improvements.

See updated narrative section C1.5 for additional information, and report/calculations provided.

C-3.9 Drawings Provide site plans including demolition, locations of structures, parking, roads, service areas, walks, plazas, buffers/tree groupings, landscape screening, and other site/building features. Indicate locations of accessible parking spaces and number of handicapped accessible and van accessible parking spaces on site plan.

P U U F X

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C-3.10 Drawings Provide site plan details, including: fence construction details; guard station and vehicle barrier design; location of cameras, access control and screening equipment; site lighting; vehicle barrier design;

landscaping; CPTED implementation plan.

P U U F X

C-3.11 Drawings Provide vertical profile(s) and horizontal alignment for roads. Indicate all traversed utilities.

P F X No roads are being designed as part of this project

C-3.12 Drawings Provide plans for concrete paving joint patterns. P F X C-3.13 Drawings Grading Show erosion control and drainage, storm water pollution prevention plan, staging areas, construction access and parking, and stockpile areas for earth and materials.

P U F X

C-3.14 Drawings Provide conceptual grading plan for cut and fill analysis for each proposed concept.

F X

C-3.15 Drawings Grading plan including existing and proposed contours at 2-foot intervals of the entire area affected by the site work. Show spot elevations at structure corners, entrances, equipment pads, other critical areas, and floor elevations for all floors with direct access to grade. Show rim and invert elevations on all storm drainage structures.

P U U F X

C-3.16 Drawings Show demolition, erosion, sediment control, and storm water management measures. If rock excavation is required for site grading, indicate quantity on grading plans.

P U F X

C-3.17 Drawings Landscape Provide planting plan, with symbols showing location of all trees, shrubs, planting beds, and lawns. Provide a planting list and planting details with botanical and common name, genus and species, size/caliper, and special comments at a minimum. Check plants for suitability to the microclimate, maintenance, safety to patients, and availability. Indicate any areas to be irrigated as per guidance in VA Sustainability Manual.

P U U F X

C-3.18 Drawings Utilities Provide overall utility plan showing all new and existing utilities (storm drainage, sanitary sewer, water, fire (including valves), gas, electric, communications, steam, chilled water, etc.) from building connections to mains. Indicate water storage, fire hydrants and fire department connections. Coordinate with other disciplines to avoid conflicts.

P U F X

C-3.19 Drawings Indicate fire protection items; underground fire main piping and valves, water storage tanks, fire hydrants, fire department connections.

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C-3.20 Drawings Provide utility drawing showing incoming and outgoing with connections to mains for gas storage (oxygen, nitrogen, and propane) and protection for fuel and water storage.

MAJOR NEW FACILITIES, ADDITIONS & RENOVATIONS

PROJECT NUMBER EFFECTIVE DATE OF SPREADSHEET

691-20-150 - VA Task Order 7-Jul-23

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STRUCTURAL VA submission requirements for Structural Design

S-1.0 BASIS OF DESIGN

S-1.1 Report Narrative Provide written description of the basic structural systems to be used for foundations, substructure, superstructure, provisions for progressive collapse, and lateral force resisting system. Include a short description of other options that were investigated for each system and why they were not chosen. For renovation/addition projects describe existing structural system and strategies for extending, modifying, enhancing the system.

Discuss/show whether or not existing structural system meets code provisions that preclude upgrading the existing structural system to meet current code. Provide enough detail for review and cost estimating purposes.

P U F x

S-1.2 Report Provide recommendations for foundation system and, where necessary, mitigation of groundwater penetration. Include discussion of unknown conditions and potential risks involved in preliminary assumptions or site conditions that may impact construction costs.

P U F x

S-1.3 Report Highlight design elements/requirements that are atypical and have potential cost impact.

Examples include enhanced detailing for seismic or progressive collapse, finish requirements for exposed structural elements, materials with special properties (high strength, corrosion resistance, etc.). Provide illustrative examples or standard references for these elements and indicate quantities or describe locations where they are to be used.

P U F x

S-1.4 Report Provide comparative description, with details and supporting calculations, of at…