35775_Notice of Competetive Range.pdf
PDF 316 KB Posted
- Solicitation number
- S-73000-00007888
- Issued by
- Marion County, Salem City, Oregon
About this file
This document is a Notice of Competitive Range from the Oregon Department of Transportation (ODOT) regarding RFP #S-73000-00007888 for the Toll Program Enrollment Marketing and Communications project. ODOT evaluated the proposals received and has determined that Sherry Matthews Group, PRR, Inc., Outreach Strategists, LLC, and Pollinate will proceed to the interview round of the competition. These four firms were scored the highest in the initial evaluation. ODOT will conduct virtual interviews on February 20, 2024 between 1:00 PM PT and 5:00 PM PT, with each firm allocated 45 minutes to respond to interview questions. The final ranking will be based solely on the scores from the interview round, with the highest scoring proposer receiving the top ranking.
The contract opportunity is for external support to successfully launch the Oregon Toll Program, which will include all tolling in Oregon. The work will involve designing and implementing a public outreach, marketing, and engagement effort to educate the public on the coming tolls, help them enroll in the program and any available discount programs, and prepare for changes to travel patterns. The jurisdictions involved are Marion County and the city of Salem.
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Other files
| File | Type | Posted |
|---|---|---|
| 35775_QA 2_Final.pdf | ||
| 35775_QA 3_Final.pdf | ||
| 35775_QA 4_Final.pdf | ||
| 73000-00007888 (35775) RFP_Final~1.docx | DOCX document | |
| 73000-00007888 (35775) Att E Price Proposal_Final.docx | DOCX document | |
| 73000-00007888 (35775) Att F Certified Disadvantaged Business Outreach Plan_Final.doc | DOC document | |
| 73000-00007888 (35775) Att G Responsibility Inquiry_Final.docx | DOCX document | |
| 35775_QA 1_Final.pdf | ||
| 35775_QA 5_Final~1.pdf | ||
| 35775_Addendum No. 1_Final.docx | DOCX document | |
| 73000-00007888 (35775) Att A Sample Price Agreement_Final~1.doc | DOC document | |
| 73000-00007888 (35775) Att B Disclosure Exemption Certification_Final.doc | DOC document | |
| 73000-00007888 (35775) Att C Proposer Information and Certification Sheet_Final.doc | DOC document | |
| 73000-00007888 (35775)_Notice of Intent to Award.pdf |
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Text version
Level 3 - Restricted
***Electronic Notice Only***
February 13, 2024
TO: Proposers of Request for Proposal (“RFP”) #S-73000-00007888 (PCMS RFP #35775) Toll Program
Enrollment Marketing and Communications
SUBJECT: Round 1 Evaluation Results and Competitive Range Determination for Round 2
The Oregon Department of Transportation (“ODOT”) has completed the evaluation of the proposals received for the above referenced RFP. Proposals were evaluated and scored as described in RFP Sections 4.10 and 4.11.
Evaluation Results:
Proposer
Averaged Proposal
Score Price Score Round 1 Score
1 Sherry Matthews Group 342 50 392 2 PRR, Inc. 276 36 312 3 Outreach Strategists, LLC 263 32 295 4 Pollinate 212 60 272 5 Ilium Associates, Inc. 149 36 185
Competitive Range:
Per RFP Section 4.13.1, the firms in the Competitive Range are:
• Sherry Matthews Group
• PRR, Inc.
• Outreach Strategists, LLC
• Pollinate
Agency has determined that an additional round of competition is necessary and the 4 Proposers shown in the Competitive Range above will be invited to participate in interviews.
Interview Schedule and Details:
Per RFP Section 4.14.1, Agency will conduct interviews and the 4 firms indicated in the Competitive Range will receive separate invitations, via email, to participate. Interviews will be held virtually on February 20, 2024 between the hours of 1:00pm PT and 5:00pm PT. Available time slots are 1:00pm PT, 2:00pm PT, 3:00pm PT and 4:00pm PT. Each firm in the Competitive Range will have 45 minutes to respond to interview questions and address any clarifying questions from the evaluation committee. Firms in the Competitive Range must
Department of Transportation Procurement Office
355 Capitol St. NE, MS 51 Salem, OR 97301
Phone: (503) 986-2710 Fax: (503) 986-5790
Level 3 - Restricted send an email to Holly.Simpson@odot.oregon.gov indicating their firm’s preferred time slot. If two or more firms prefer the same time slot, the time slot will be given to the firm that was first to respond via email.
Interview questions will be sent to each firm in the Competitive Range once the email of their preferred time slot is received and confirmed by ODOT via email. Interviews have a maximum score of 100 points.
Per RFP Section 4.15, each round of competition will be scored independently. Firms in the Competitive Range that are participating in this subsequent round of competition will compete on an equal basis, scores from the previous round will be set aside and will not carry over. The Proposer with the highest score from the final round will receive the highest final ranking.
ODOT would like to thank each Proposer for their time and effort in submitting a proposal in response to this
RFP.
Respectfully, Holly Simpson Procurement and Contract Specialist mailto:Holly.Simpson@odot.oregon.gov
File details come from the government source that posted it. Updated .