33330225RF0010020 Amendment 0001.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, xis not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited above, to replace the FLWO Dormitory at the Fred Lawrence Whipple Observatory of the Smithsonian Institution's Smithsonian Astrophysical, is hereby amended as follows:

A.1. This Amendment is to clarify that the Site Visit is scheduled for Tuesday, May 6, 2025, at 8:00 AM local time in Arizona time (Mountain Standard Time, UTC-7, no Daylight-Saving Time observed).

Offerors must confirm their participation in the site tour with COTR Tom Gerl, gerlt@si.edu. Each firm is limited to two participants for the site visit. The starting point will be 670 Mt. Hopkins Rd, Amado, AZ 85645.

Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Christine Grant

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

(x) mailto:gerlt@si.edu

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 623

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

33330225RF0010020/0001

A.2. In addition, attached hereto and made part of this Amendment One is the SI Response to RFI

Question Number 1.

A.3. Offerors shall acknowledge receipt of all amendments to this solicitation signed and dated and submit with proposal.

B. Questions or Clarifications due date is May

27, 2025, and sent to Virginia Chan at

ChanVC@si.edu.

C. THE BID DUE DATE IS MONDAY, JUNE 23, 2025, AT

5:00PM EASTERN STANDARD TIME (EST).

Except as provided herein, all other provisions, terms and conditions of the Solicitation remain unchanged.

END OF AMENDMENT ONE

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Sol. No. 33330225RF0010020 1583808 Summit Dorm Replacement RFI Responses Date 4/30/2025

RFI Response By Answer 1 Is the Asbestos Survey from Versar in 1993 available to upload? My abatement contractor is requesting this information.

SI - Tartaro Yes, see attached and below Description of Versar Volumes 1-3 Versar Volume 1 includes the Summary and Results Review Sections for relevant project information •1.0, 3.0, 4.0, 5.0 •Descrip on of FLWO Facili es 2.10, 2.11, 2.12 •FLWO Building Specific Inspec on Reports 6.10, 6.11, 6.12

Versar Volume 2 includes Appendix A – Chain of Custody Records, Laboratory Results, and Quality Control Results

Versar Volume 3 includes Appendix B – Inspector and Laboratory Analyst Certifications Appendix C- Description of Hazard Ratings, Hazard Priorities, Hazard Ranks, and Response Codes Appendix D – Field Assessment Worksheets and Exposure/Risk Assessment Worksheets Appendix E – Costing Worksheets Appendix F - Photograph Log

INC

FINAL

ASBESTOS SURVEY REPORT

FOR

THE FRED LAWRENCE WHIPPLE OBSERVATORY

FACILITY

VOLUME

Prepared For:

The Smithsonian Institution Office of Design and Construction

955 L'Enfant Plaza Room 3230

Washington, D.C. 20060

Prepared By:

Versar, Inc.

6850 Versar Center

Springfield, Virginia 22151

VersarJobNo. 1039. 019

March 16, 1993

VCTWWINC

TABLE OF CONTENTS

1.0

3.0

EXECUTIVE SUMMARY

1. 1 Overview of ACM at the Fred Lawrence Whipple Observatory

1.2 ACM by Response Code

2.0 DESCRIPTION OF FRED LAWRENCE WHIPPLE OBSERVATORY FACILITIES

2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9

2. 10

2. 11

2. 12

2. 13

2. 14

Base Camp Mirror Laboratory Ridge Dormitory Ridge Support Restroom Building Ridge Support Building Auto Photo-Electric Telescope Building 60/48-lnch Telescope Building Eleven-Meter Building Gamma Ray Support Building Summit Dormitory Common Building Summit Dormitory Restroom Building Summit Dormitory Building Multi-Mirrored Telescope Shop Building Multi-Mirrored Telescope Building

INSPECTION ACTIVITIES

3. 1 Introduction

3.2 Bulk Sampling

3.3 Bulk Sample Analysis

4.0 EXPLANATION OF HAZARD PRIORIFl' AND RESPONSE CODE

5.0 USER'S GUIDE TO THIS REPORT

6.0 FRED LAWRENCE WHIPPLE OBSERVATORY BUILDING SPECIFIC INSPECTION

REPORTS

6. 1 Base Camp Building

6. 1. 1 Description of Facility

6. 1.2 Inspection Activities .

6. 1.3 Overview of ACM at the Base Camp Facility

6. 1.4 Conclusions and Recommendations

6.2 Mirror Laboratory Building

6.2. 1 Description of Facility

6.2.2 Inspection Activities

6. 2.3 Overview of ACM at the Mirrow Laboratory Building

6. 2.4 Conclusions and Recommendations

MMP0022e. 5265-19_Smlthsonlan_R-W-Obaervatory

WCTWW INO

TABLE OF CONTENTS (Cont.)

6.3 Ridge Dormitory

6.3. 1 Description of Facility

6.3.2 Inspection Activities ..

6.3. 3 Overview of the ACM at the Ridge Dormitory

6.3.4 Conclusions and Recommendations

6.4 Ridge Support Restroom Building

6.4. 1 Description of Facility

6.4.2 Inspection Activities

6.4. 3 Overview of ACM at the Ridge Support Restroom Bulding

6.4.4 Conclusions and Recommendations

6.5 Ridge Support Building

6. 5. 1 Description of Facility

6.5.2 Inspection Activities

6. 5.3 Overview of ACM at the Ridge Support Building .

6. 5. 4 Transite Siding Panels

6.6 Auto Photo Electric Telescope Services Building

6.6. 1 Description of Facility

6. 6. 2 Inspection Activities

6. 6. 3 Conclusions and Recommendations

6.7 60/48 Inch Telescope Building

6.7. 1 Description of Facility

6.7.2 Inspection Activities

6.7.3 Conclusions and Recommendations

6.8 Eleven Meter Facility

6.8. 1 Description of Facility

6.8.2 Inspection Activities

6.8.3 Overview of ACM at Eleven Meter Facility .

6.8.4 Conclusions and Recommendations

6.9 Gamma Ray Support Building

6. 9. 1 Description of Facility

6.9.2 Inspection Activities

6.9.3 Overview of ACM at the Gamma Ray Support Building

6. 9. 4 Conclusions and Recommendations

6. 10 Summit Dormitory Restroom Building

6. 10. 1 Description of Facility

6. 10.2 Inspection Activities

6.10.3 Overview of ACM at the Summit Dormitory Restroom Building

6. 10. 4 Conclusions and Recommendations

6. 11 Summit Dormitory Restroom Building

6.11. 1 Description of Facility

6. 11.2 Inspection Activities

6. 11. 3 Overview of ACM at the Summit Dormitory Restroom Building

6. 11.4 Conclusions and Recommendations

MMP00228. 5266-19_8mtttoonlan_R. W-Ob9ervatory

Verssi ING

TABLE OF CONTENTS (Cent.)

6. 12 Summit Dormitory Building

6. 12. 1 Description of Facility

6. 12. 2 Inspection Activities

6. 12.3 Overview of ACM at the Summit Dormitory Building . .

6. 12.4 Conclusions and Recommendations ...

6.13 Multi-Mirrored Telescope Shop Building

6. 13. 1 Description of Facility

6. 13.2 Inspection Activities

6. 13.3 Overview of ACM at the Multi-Mirrored Telescope Shop Building

6. 13.4 Conclusions and Recommendations

6. 14 Multi-Mirrored Telescope Building

6. 14.1 Description of Facility

6. 14. 2 Inspection Activities

6. 14. 3 Overview of ACM at the Multi-Mirrored Telescope Building

6. 14.4 Conclusions and Recommendations ...

LIST OF FIGURES

Figure 1.0 Summary of ACM at Fred Lawrence Whipple Observatory Figure 6. 1 Base Camp Building, First Floor Figure 6. 1.2 Base Camp Building, Basement Floor Figure 6.2 Mirror Laboratory Figure 6.3 Ridge Dormitory/Common Building Figure 6.4 Ridge Restroom Building Figure 6.5 Ridge Support Building Figure 6.6 Auto Photo Electric Telescope Services Building . .

Figure 6. 7 60/48-lnch Telescope Building Figure 6.8 11 Meter Facility Figure 6.9 Gamma Ray Support Building Figure 6. 10 Summit Dormitory Common Building Figure 6. 11 Summit Dormitory Restroom Building Figure 6. 12 Summit Dormitory Figure 6. 13 Multi-Mirored Telescope Shop Building Figure 6. 14. 1 Multiple Mirror Telescope Facility Reflected Ceiling Plan Ring Pit Figure 6. 14.2 Multiple Mirror Telescope Facility, First Floor Plan . . .

Figure 6. 14.3 Multiple Mirror Telescope Facility, Second Floor Plan Figure 6. 14.4 Multiple Mirror Telescope Facility, Third Floor Plan ..

Figure 6. 14.5 Multiple Mirror Telescope Facility, Fourth Floor Plan .

Figure 6. 14.6 Multiple Mirror Telescope Facility, Fourth Floor Mexxanne Figure 6. 14. 7 Multiple Mirror Telescope Facility, Roof Plan & Finish Schedule

MMP00226. 5266-18i_Smlthaonlan_n. W. Ob88rvatory

Weiwwwe

TABLE OF CONTENTS (Cont.)

LIST OF TABLES

Table 6. 1 Summary of Bulk Samples Collected at the Base Camp Building Table 6.2 Summary of Bulk Samples Collected at the Mirror Laboratory

Building Table 6. 2. 1 Summary of ACM at the Mirror Laboratory Building Table 6.3 Summary of Bulk Samples Collected at the Ridge Dormitory Table 6.4 Summary of Bulk Samples Collected at the Ridge Support Restroom

Building Table 6. 5 Summary of Bulk Samples Collected at the Ridge Support Building . .

Table 6. 5. 1 Summary of ACM at the Ridge Support Building Table 6.6 Summary of Bulk Samples Collected at the Auto Photo Electric Telescope

Building Table 6.6. 1 Summary of ACM at the Auto Photo Electric Telescope Building Table 6.7 Summary of Bulk Samples Collected at 60/48 Inch Telescope Building ..

Table 6. 7. 1 Summary of ACM at the 60/48 Inch Telescope Building Table 6.8 Summary of Bulk Samples Collected at the Eleven Meter Facility Table 6.9 Summary of Bulk Samples Collected at the Gamma Ray Support Building . 52 Table 6. 9. 1 Summary of ACM at the Gamma Ray Support Building Table 6. 10 Summary of Bulk Samples Collected at the Summit Dormitory Common

Building Table 6. 11 Summary of Bulk Samples Collected at the Summit Dormitory Restroom

Building Table 6. 12 Summary of Bulk Samples Collected at the Summit Dormitory Table 6. 12. 1 Summary of ACM at the Summit Dormitory Table 6. 13 Summary of Bulk Samples Collected at the Multi-Mirrored Telescope

Shop Building Table 6. 14 Summary of Bulk Samples Collected at the Multi-Mirrored Telescope

Building

LIST OF APPENDICES

Appendix A Chain of Custody Records, Laboratory Results, and Quality Control Results Appendix B Inspector and Laboratory Analyst Certifications Appendix C Description of Hazard Ratings, Hazard Priorities, Hazard Ranks, and Response

Codes Appendix D Field Assessment Worksheets and Exposure/Risk Assessment Worksheets Appendix E Costing Worksheets Appendix F Photograph Log

MMP00226.62e5-18_Smtthsortan_R.W-ObMrvatory

Veiwir

1.0 EXECUTIVE SUMMARY

Versar, Inc., conducted an asbestos survey and hazard assessment under contract to the Smithsonian Institution at the Fred Lawrence Whipple Observatory in Amado, Arizona. These facilities are found at various locations on mountain summits at elevations to 9, 000 feet above sea level. The inspection of the facilities took place from September 1 to September 4, 1992.

Versar's inspector was a U. S. Environmental Protection Agency (EPA) Asbestos Hazard

Emergency Response Act (AHERA) Certified Inspector, Mr. David Nelson. During the majority of the survey, Versar's inspector was accompanied by members of the Smithsonian Institution's Office of Environmental Management and Safety (OEMS). The survey was performed in order to document the types, locations, conditions, and extent of asbestos-containing materials (ACM) at the Whipple Observatory Buildings and to provide a hazard assessment of these materials as they affect building occupants.

Asbestos is a generic term used to describe a group of naturally occurring silicate minerals that have the ability to separate into small, fine fibers. Exposure to these fibers has been linked to a number of health problems, including asbestosls, mesothelioma, and lung cancer. The most widely used types of asbestos are chrysotile and amosite asbestos. Other types include crocidolite, tremolite, anthophylite, and actinolite. Federal regulatory agencies such as the EPA and the Occupational Safety and Health Administration (OSHA) have targeted friable asbestos as the primary source of release of and subsequent exposure to asbestos fibers. According to the EPA, friable asbestos is asbestos-containing material (ACM) that can be crumbled, pulverized, or reduced to powder by hand pressure. Release of asbestos fibers during demolition or renovation of the buildings containing friabte ACMs is regulated under EPA's Clean Air Act and several state asbestos programs. Until the last few years, there was little concern for nonfriable ACM such as vinyl asbestos floor tile, asbestos floor tile, asbestos cement products commonly encountered in the United States. Now, regulatory agencies are also beginning to address the potential risks associated with nonfriable materials, which can also become friable during demolition or renovation activities.

Recommendations for control measures and estimated removal costs for each asbestos-containing building material are provided from information gathered during the inspection.

The survey was performed in two phases. The first phase involved a thorough visual inspection of the facilities to identify suspect ACM. All areas of the buildings, including offices, shops, laboratories, mechanical rooms, closets, and storage areas, were inspected. Typical suspect ACM includes vinyl floor tile, acoustical ceiling tile, wallboard, mastics, pipe and fitting insulation, duct insulation, and wall plaster. Information gathered during the visual inspection was then used to develop the bulk sampling plan, which followed the guidelines of AHERA developed

MMP00226. 5265. 19_Smlthsonlan_FLW-Observatory

WPIWWwe by the U. S. Environmental Protection Agency to address ACM in public schools throughout the

United States. The AHERA sampling protocol includes the following requirements:

Random sampling based on the number of samples to be collected from each homogenous suspect material.

Collection of three samples from each homogeneous surfacing material covering less than 1,000 square feet; collection of five samples from each homogenous surfacing material covering between 1,000 and 5,000 square feet and collection of seven samples from each homogeneous surfacing material covering more than 5,000 square feet.

Collection of at least three bulk samples from damaged homogeneous thermal system insulation.

. Collection of one or more bulk samples from undamaged homogeneous thermal system insulation.

Collection of one or more samples from patched insulation on thermal systems.

Collection of one or more bulk samples from suspect ACM such as vinyl floor tile, mastic, wallboard, vibration dampers, acoustical ceiling tile, etc.

The second phase of the survey included the bulk sampling and thorough assessment of each suspect material. The assessment included the material's description, condition, extent, potential for damage, and inability. Friable materials are those that can be crushed by hand pressure. Friable materials are generally of greater concern than nonfriabte materials because they are more likely to release asbestos fibers. Typical friable ACM includes pipe and fitting insulation, boiler insulation, acoustical ceiling tile, and acoustical plaster. Nonfriable ACM includes vinyl floor tile, mastic, wallboard, and vibration dampers.

An integral step in the asbestos survey is the recommendation of control measures for all identified ACM. In general, recommendations include immediate removal, planned removal, repair and encapsulation, partition enclosure, or inclusion in a monitoring program.

None of the 14 buildings that make up the Fred Lawrence Whipple Observatory have response codes of D or higher.

MMP00226. 5265-19_Smtthsonlan_FLW-Observatory

WCTWWINC

The buildings and rooms/spaces all had response codes of D, or E, and do not pose an Immediate health hazard; however, all ACM, regardless of its condition, is potentially hazardous and its existence should be made aware to those persons working near it or those who might disturb it.

1.1 Overview of ACM at the Fred Lawrence Whipple Observatory

The ACMs identified at the Observatory include:

Drywall Joint Compound

Fitting Insulation

Linoleum Flooring

Transite Siding

Vinyl Floor Tile and Mastic

These materials were identified in various locations and quantities at the Fred Lawrence

Whipple Observatory in Arizona and are summarized in Figure 1. 0.

Asbestos-Containlng Elbow/Fitting Insulation: Asbestos-containing elbow/fitting insulation was found at the Multi-Mirrored Telescope Shop building (primarily in the mechanical space).

Asbestos-Contalning (Translte) Siding: Transite siding was found at Mirror Laboratory

Building, the 60/48 inch Telescope Building, and the Ridge Support Building.

Vinyl Asbestos Floor Tile and Mastic: Vinyl asbestos floor tile and/or mastic were found at the Auto Photo Electric Telescope Services Building.

Llnoleum Flooring: Linoleum flooring products were located at the Summit Dormitory and the 60/48 inch Telescope Building.

Drywall Joint Compound: Asbestos-containing diywall joint compound was found at the

Auto Photo Electric Telescope Building and the 60/48 inch telescope building.

MMR)022e. 5265-19_Smlthsonlan_n. W-Observatory

Figure 1.0 snlthsonian Institution Sumiary of Ml at the Fred Laiirence tlhlpple Observator?

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This sampla was not collected in the room number shown.

but B represantative of ACM in the room.

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1st Floor Stair

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A - Remove Immediately B - Remove as Soon as Possibta C - Schedule Removal

D - Repair or Encapsulate E" Monitor Condition

F - No Action Required

Vcrsw

1.2 ACM bv Response Code/Resoonse Codes are Defined In SectionAOl

Resoonse Code A - Materials Requiring Immediate Removal:

None of the asbestos containing materials at the Fred Lawrence Whipple Observatory are classified as Response Code A.

Resoonse Code B - Materials to be Removed as Soon as Possible:

None of the asbestos containing materials at the Fred Lawrence Whippte Observatory are classified as Response Code B.

Resoonse Code C - Materials for Which Removal Should be Planned:

None of the asbestos containing materials at the Fred Lawrence Whipple Observatory are classified as Response Code C.

Resoonse Code D - Materials to be Encapsulated or Repaired:

60/48 inch Telescope Building - exterior transtte.

ResDonse Code E - Materials to be Monitored for Change in Their Condition

Mirror Laboratory - diywall joint compound in Rooms 1, 2, 3, and exte"or_translte;, R'dge uilding'- exterior transits; Auto Photo-electric Telescope Building - Floortile/mastic andd'rywalljoirt compound in Rooms 1, 2, 3, 4,and hallway; 60/48 inch Telescope BulUing "'dryw'all'io int compound in the mechanical room, restroom, darkroom, l_fircul°OLS talr.s;

Rooms'1-5 and the foyer, linoteum in the restroom and darkroom; Gamma Ray Support Building - fitting insulation in the mechanical room, Room 1, and loft; Summit Dorm Building linoteum in Rooms 101 -107, 201-207

MMP00226.6266-19_SmKhsortlan_FLW-Obsarvatory v<Mwm

2.0 DESCRIPTION OF FRED LAWRENCE WHIPPLE OBSERVATORY FACILITIES

The Fred Lawrence Whipple Observatory, located in Amado, Arizona, is a multi-facility astrophysical observatory research center. The buildings include:

Base Camp Building

Mirror Laboratory

Ridge Dormitory

Ridge Support Restroom Building Ridge Support Building Auto Photo-electric Telescope Building

60/48-inch Telescope Building

Eleven-meter Building

Gamma Ray Support Building

Summit Dormitory Common Building Summit Dormitory Restroom Building

Summit Dormitory Building Multi-Mirored Telescope Shop Building

Multi-Mirrored Telescope Building

Descriptions of each site/facility follow:

2.1 Base Camp

The Base Camp houses the administrative and management offices. It also includes a visitore center. Located in the rear of the building are vehicle maintenance bays. The building recently constructed, is a two-story brick and block structure.

2.2 Mirror Laboratory

The Mirror Laboratory houses equipment for the mirror telescope. The one-story structure has transite siding and has a poured concrete floor.

2.3 Ridae Dormitory

The Ridge Dormitory Building is a recently built structure. It has one main level, with an elevator and access tunnel on the lower level. It is primarily constructed from concrete and stone.

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2.4 Rldae Support Restroom Building

The Ridge Support Restroom Building is a small single-story wood frame structure housing a men's and women's room and a small storage space.

2.5 Rldae Suooort Building

The Ridge Support Building is a small wood and metal frame structure housing maintenance equipment and a support office. It has one level.

2.6 Auto Photo Electric Telescope Services Building

The Auto Photo Electric Telescope Building houses a telescope on the upper level. It also has laboratories and offices.

2.7 60/48 Inch Telescope Building

The 60/48 Inch Telescope Building contains two telescopes (one 60 inch, one 48 inch) and is a two-story structure. It is primarily constructed from concrete and steel.

2.8 Eleven Meter Facllltv

The Eleven Meter Facility is a small structure housing electrical and computer equipment associated with the eleven meter telescope. It has one level.

2.9 Gamma Ray Suooort Building

The Gamma Ray Support Building is a one-story wood and concrete structure housing computers for the Gamma Ray Telescope.

2. 10 Summit Dormitory Common Building

The Summit Dormitory Common Building is a recreational and study area for visiting astronomers. It is a single-story structure constructed from wood and concrete.

2. 11 Summit Dormitory Restroom Building

The Summit Dormitory Restroom Building has a men's and women's room. It also has a storage room in the middle between the restrooms. It is constructed out of wood.

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2.12 Summit Dormitory

Summit Dormitory is a multi-unit Dormitory for visiting astronomers and guests. The two story building is constructed out of wood.

2. 13 Multi-Mlrrored Telescope Shop Building

The Multi-Mirrored Telescope Shop Building is a single-story structure which houses equipment for the Multi Mirrored Telescope. It also has work areas to repair items associated with the telescope.

2.14 Multi-Mirrored Telescope Building (MMT)

The Multi-Mirrored Telescope Building is the largest building at the site. It has five levels and is constructed of concrete and metal. It houses the multi-mirrored telescope (MMT).

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3.0 INSPECTION ACTIVITIES

3. 1 Introduction

Versar's inspector conducted an asbestos inspection and collected bulk samples at the Fred Lawrence Whipple Observatory facilities between September 1 and September 4, 1992. The collection of bulk samples followed the bulk sampling plan, which was, in some instances, approved by OEMS on-site prior to sampling. The plan was approved by Beth Odell, Industrial Hygienist. The plan served as a guide for sampling those materials suspected of containing asbestos. Additional samples were, however, collected as necessary.

Versar's asbestos inspection was designed to thoroughly examine and sample suspect ACM in the buildings. Physical aspects of each area of the building were taken into consideration as were building use factors that might affect the physical integrity of the suspect ACM.

Versar's asbestos inspection included the collection of bulk samples from all suspect friable and nonfriable materials in the buildings. Representative samples were collected from thermal system insulation, surfacing material, roofing and siding material, flooring, wallboard, ceiling tile, and miscellaneous suspect materials. Factors such as air movement due to thermal draft, supply or exhaust ventilation, vibration, area maintenance, and population were evaluated. The physical condition of the material in terms of damage by impact, maintenance, water leakage, or other damage was also assessed in relation to possible air entrainment of asbestos fibers. These factors were evaluated during formulation of the risk assessment and remedial options.

3.2 Bulk Sampling

The purpose of collecting bulk samples was to determine if building materials observed during the inspection contained asbestos. Bulk samples were collected from materials commonly known to contain asbestos and from products used In applications that commonly employ asbestos-containing materials.

The bulk sampling procedures required collecting a representative sample of the suspect material. The collection procedure began by using a small sampling tool to remove a sample of approximately 2-cubic centimeters from the suspect material. The sample material was then placed into a clean plastic canister, labeled, and temporarily stored in the sampling personnel's bag. Sample locations of friable materials were sprayed with an aerosol adhesive to prevent future fiber release. At each sampling location, descriptions of the sample and the surrounding area were recorded in the field notebook. Detailed descriptions included physical condition of the material, the presence of damage, the type of material, and the potential for human contact. The

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V(WWM (AfC general location of the materials and the potential for occupant exposure were carefully evaluated for future analyses. As samples were collected, the sample number was entered onto Versar's standard chain of custody records to accurately reflect all changes in the possession and location of the sample canisters. At the completion of the inspection, the samples were delivered to the Versar asbestos laboratory in Springfield, Virginia, for analysis to determine the presence of asbestos in each sample.

A total of 160 bulk samples were collected from a variety of materials, including roofing and siding material, pipe/elbow insulation, duct mastics/pipe mastics, ceiling tile material, flooring, and wallboaid from the buildings and support structures at the Whipple Observatoiy. The samples were analyzed by Versar's asbestos laboratory using polarized light microscopy with dispersion staining, a method approved by the EPA for the detection of asbestos in bulk samples. Sample descriptions and results are listed In Table 1 and in each facilities report in Section 6. 0.

3.3 Bulk Sample Analysis

Bulk asbestos samples were analyzed by trained microscopists using polarized light microscopy with dispersion staining. Samples were analyzed using the EPA Interim Method for the Determination of Asbestos in Bulk Insulation Samples, EPA-600/M4-82-020. The analyst provided a description of each type of asbestos identified by color, appearance, and the percentage of asbestos content. For quality assurance, field information relating to each individual sample was not made available to the laboratory personnel.

The Smithsonian Institution requested that every 20th sample be sent to an outside laboratory for confirmatory analysis. These samples were sent to the R.J. Lee Group in Manassas, Virginia, for analysis. The results from the two laboratories are consistent and are presented in Appendix A. Laboratory and analyst certifications for Versar are included in Appendix B.

The Smithsonian also requested that Versar reanalyze each sample found to contain 5 percent asbestos by weight or less and supply documentation of the reanalysis. For quality control, it is Versar's policy to have each sample slide analyzed by a second Versar analyst. The quality control analysis record sheets, or benchsheets, are included in Appendix A for each sample found to contain 5 percent asbestos by weight or less.

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4.0 EXPLANATION OF HAZARD PRIORITY AND RESPONSE CODE

The hazard priority and response code for each identified asbestos-containing material are significant factors in determining feasible methods for managing and controlling all asbestos-containing materials in a building. Both the hazard priority and response code are related to the likelihood of personnel exposure to asbestos fibers released from these materials. The hazard priority and response codes for ACM are included on Figure 1. 1 of this report. A detailed explanation of the methodology used to derive the concepts of the hazard priority and response code is found in Appendix C.

The hazard priority is a numerical system used to rank asbestos-containing building materials in each area of the building based on each material's potential for releasing asbestos fibers. The material having the highest potential for fiber release is numbered one and increases numerically to the material with the lowest potential. This ranking system prioritizes publicly-accessed building areas over nonpublicly-accessed building areas, because the potential personnel exposure is a function of the building area population. In addition to potential personnel exposure, the parameters on which the hazard priority are determined include current damage, potential for damage, proximity to ventilation systems or direct airstream, presence of physical barriers to accessing material, and the type of activity in the area.

The response code signifies the action recommended for each ACM (i.e., immediate removal, planned removal, encapsulation, etc. ). The response code is determined using the Exposure Risk Assessment/Evaluation Forms, found in Appendix D, to numerically rate damage and exposure factors. The numerical summations for damage and exposure are then plotted on the hazard graph, found in Appendix C, to determine the response code. The curves on the hazard graph demarcating the response codes are fixed and were determined by Versar asbestos specialists after review of field data for hundreds of asbestos samples.

Response codes are defined as follows:

Response Code A - Materials Requiring Immediate Removal:

The ACM in this situation is such, in terms of both damage and exposure potential, to warrant immediate removal.

Response Code B - Materials to Be Removed as Soon as Possible:

As in Response Code A, this is an indication to management that the ACM should be removed as soon as possible, and not to wait for the normal repair and maintenance cycle.

In a museum, for instance, removal can be accomplished at night over a period of days.

Prior to actual removal, access should be restricted to affected parts of the building.

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Response Code C - Materials for Which Removal Should be Planned:

The hazards involved in these areas are such that removal should take place as part of the normal maintenance.

Response Code D - Materials to be Encapsulated or Repaired:

The most damaged areas should be repaired by proper enclosure or encapsulation.

Response Code E - Materials to be Monitored for a Change in Their Condition:

Periodic monitoring of these areas should be planned to ensure that no further damage or changes in the physical condition of the material take place.

Response Code F - Materials for Which No Action is Required at This Time:

In most cases, the ACMs that exhibit minimal damage to structures and limited exposure are protected so that fiber release is very unlikely. No current action should be undertaken.

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5.0 USER'S GUIDE TO THIS REPORT

The Versar survey inspection report provides all information necessary to recognize and manage asbestos-containlng materials in individual Smithsonian properties. The information is presented in several formats varying in depth from a line item summary to narrative discussions detailing Versar's findings and recommendations. Supporting documentation, including field information, assessment criteria, and laboratory data, is also included in the appendices to this report.

The sheer volume of each report may initially intimidate the reader; however, once the reader becomes familiar with the information included in each section, the report will become useful as both a quick reference and a detailed description of ACMs in each facility. Although the different sections of this report vary in detail, Versar recommends that the user read the entire report before conducting any activities that will impact ACMs. Individual sections of this report, in particular the ACM data summary, are not meant to be used independently of the entirejgport.

Section 1.0 of this report is the Executive Summary, which is a synopsis of the inspection activities and resuKs. The results are presented by material type (Section 1. 1).

Section 2.0 provides a description of the fourteen observatory buildings.

Section 3.0 provides an account of the inspection activities, bulk sampling procedures, and laboratory analysis.

Section 4.0 is an introduction to the concepts of hazard pnority and response code, which are related to the relative exposure hazard of each ACM. These concepts are described in detail in Appendix C.

Section 5.0, this section, provides information for the report user and contains the ACM data summary for all Whipple Observatory Buildings. Figure 1.0 is the computer spreadsheet summary of ACMs, with removal and replacement costs tor each facility. The summary is arranged to show all ACMs in each room. The room numbers are arranged by floor; first numerically and then alphabetically for each floor. Rooms with no ACM are included in the summary, but are followed only by "no ACM". Not all sample numbers are listed; rather, only representative sample numbers for each material or homogeneous sampling area are used.

All spreadsheets are arranged from the left with the building identification, the room number, and the type of ACM (pgs. 4, 5, 26, 35, 40, 47, 63, and 69). The summary of quantities follows with the total quantity of material in the room, the exposed quantity in the room (i.e., some

MMP00226. 5286-19_Smfth»onlan_FLW-Obwrvatory 14 vciww /NC material may be enclosed in a pipe chase or covered with carpet, etc. ), the quantity of damaged material in the room, and the quantity of exposed, damaged material in the room. The next column indicates the unit of measure for each material.

The ninth and tenth columns list the hazard priority and response code for each material.

The response codes A to F signify the designated response action recommended for each ACM.

The next two columns list a representative sample number and asbestos content, respectively, associated with each ACM.

The last flve columns in the spreadsheet pertain to removal of the ACMs and replacement with nonasbestos materials. This includes the estimated unit removal cost and the estimated total removal cost for the ACM in each room, the unit replacement costs and total replacement costs, and the total cost of removal and replacement of each ACM. These costs do not include the costs for monitoring and oversight during the removal.

The legend on the last page of the summary lists the abbreviations used in the building and room columns for the units of measure and the asbestos contents. Also included are the response codes for each letter designation.

Reviewing each column for the third entry on the spreadsheet shows that, for example, at the Ridge Support Building, there are a total of 48 square feet of transits panels found in the storage area. The unit of measure is SF or square feet. The hazard priority is 34 (relatively low) and the response code is E or "materials to be monitored for a change in their condition". The representative sample from this homogeneous group is Sample 80874 and contains 35 to 40 percent chrysotile asbestos. The estimate removal cost for this ACM is $5.32 per square foot.

The estimated replacement cost is $1.20 per square foot. The total removal and replacement cost is $312.96 (i.e., $255.36 plus $57.60).

Section 6.0 presents the site specific reports, and contains fourteen subsections, one for each facility. Each subsection is divided into parts: 1) the description of the respective facility;

2) inspection activities; 3) an overview of ACM at the respective facility; and 4) the conclusions and recommendations for dealing with the identified ACM. Floor plans for buildings at each facility are included in each subsection and show each sample collection location by sample number. Also included are tables listing all samples collected from each building (also by sample number). These tables also include the sample location, material description, and asbestos content of each sample.

The Smithsonian Institution requires that one sample out of 20 be sent to an outside laboratory for quality control (QC) confirmatory analysis. The QC samples are denoted in Table

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6 by asterisks, and the outside laboratory results are presented In Appendix A. All sample results from the outside laboratory correspond to Versar's laboratory results.

The appendices include supporting documentation for the inspection activities and report preparation. The specific contents of the appendices are listed below:

Appendix A - Chain of Custody Records, Laboratory Results, and Quality Control Results

Appendix B - Inspector and Laboratory Analyst Certifications

Appendix C - Description of Hazard Ratings, Hazard Priorities, Hazard ranks, and Response Codes.

Appendix D - Field Assessment Worksheets (completed during bulk sampling) and Exposure Risk Assessment Worksheets (used in determining hazard rank and response code for each ACM sample).

Appendix E - Costing Worksheets Used to Compute Removal and Replacement Costs

Appendix F - Photograph Log

As an example of how specific information may be obtained from this report, the following scenarios are provided.

SCENARIO #1

A buildina will be renovated. What spaces and building materials contain asbestos, and in what Quantity, and how much will removal cost?

Approach: After review of the entire report, the reader should first identify which rooms are located in the building to be renovated. This is easily accomplished by checking the floor plan.

The room numbers listed on the floor plan correspond to those on the spreadsheet. These numbers were obtained from ODC floor plans and do not reflect later number changes that may have been made by the facility. Actual room numbers may need to be verified before proceeding.

Working with the floor plan and spreadsheet, each room in the building can then be checked for asbestos-containing materials. The spreadsheet provides the quantities, sample information, response code, and removal and replacement costs. Once the various types of ACM are identified on the spreadsheet, the reader should proceed to the appropriate (Conclusions and Recommendations) subsection of Section 6. 0 for more detailed information regarding the material

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Wpiwai fNC condition, sample information, and recommended control measures for each type of ACM In each room in the building. Backup information for the samples associated with each ACM may be helpful to the reader and is found in Appendices A, and D. Backup information for the costing estimates may also assist the reader, and is found in Appendix E.

SCENARIO #2

Repairs need to be made to a pipe elbow or fittings. The FLWO plumber wants to know if am of this material contains asbestos. The plumber also wants to know the condition of the material and the surrounding area in order to best plan protective work measures.

Approach: The reader should first check the floor plan (Figure 12. 1) to verify that the room numbers on the work order are the same as listed on the official floor plan (the facility may have renumbered the rooms). Once the job location is verified, the reader should first check the computer spreadsheet (Figure 1.1) for room numbers on the work order to verify the asbestos content, if any, of fitting insulation in each room. The spreadsheet also provides an estimated removal cost should removal be required prior to the start of work. Next, the appropriate subsections of Section 6.0 such as "Elbow/Fitting Insulation" under Conclusions and Recommendations should be read for more detailed information on the amount and condition of these materials in each room. Based on the condition of the materials, appropriate protection and work procedures will be needed. Obviously, any maintenance activity that is likely to damage known ACM should be coordinated with Smithsonian OEMS.

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6.0 FRED LAWRENCE WHIPPLE OBSERVATORY BUILDING SPECIFIC INSPECTION

REPORTS

6.1 Base Camp Building

6. 1. 1 Description of Facility

The Base Camp houses the administrative and management offices. It also includes a visitors center. Located in the rear of the building are vehicle maintenance bays. The building recently constructed, is a two-story brick and block structure.

6. 1.2 Inspection Activities

Versar conducted an asbestos inspection and collected bulk samples at the Base Camp on September 1, 1992.

6.1.3 Overview of ACM at the Base Camp Facility

There were no ACMs identified at the Base Camp Building.

6.1.4 Conclusions and Recommendations

Drvwall Joint Compound

Drywall joint compound was sampled from four separate locations. Samples were collected from room 230, the first floor Mechanical Room, Room 104, and in the basement Mechanical Room. Samples 80844, 80845, 80863, and 80864 all were found not to contain asbestos.

Duct Sealant

Duct sealant was sampled from the first and second floor Mechanical Rooms. Samples 80846, 80849, 80857, and 80858 all indicated asbestos was not present.

DrywaU

Drywall was sampled from the first floor Mechanical Room, Room 207, Room 104, and in the basement Mechanical Room. Samples 80847, 80848, 80865, and 80866 all were found not to contain asbestos.

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TABLE 6.1

SUMMARY OF BULK SAMPLES COLLECTED AT THE

BASE CAMP BUILDING

Sample Number Sample Location Material Description Asbestos Content

80844* 80845

80846

80847

80848 80849

80850 80851 80852 80853 80854 80855 80856 80857

80858

80859 80860 80861 80862 80863 80864*

80865 80866

80867 80868 80869

Room 230 Mechanical First Floor Mechanical First Floor Mechanical First Floor Room 207 Mechanical First Floor Room 213 Room 216 Room 218

Closet Closet Room 207 Room 207 Mechanical Basement Mechanical Basement Room 102 Room 102 Room 104 Room 104 Room 104 Mechanical Basement Room 104 Mechanical Basement Room 107 Room 106 Room 111

Room

Room

Room

Room

Room

Room

Room

Room

Drywall Joint Compound Drywall Joint Compound

Duct Sealant

Drywall

Drywall Duct Sealant

2'x4' Ceiling Tile 2'x4' Ceiling Tile 2'x4' Ceiling Tile 'xl'VFT .xl'VFTMastic .xl'VFT 'xl'VFTMastic

Duct Sealant

Duct Sealant

1'x1'VFT 1'xl'VFTMastic 1'x1'VFT 1'xl'VFTMastic Drywall Joint Compound Drywall Joint Compound

Drywall Drywall

2'x4' Ceiling Tile 2'x4' Ceiling Tile 2'x4' Ceiling Tile

ND (None Detected)

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

ND

External Quality Control Samples

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ROOM 213

CONFERENCE

ROOM 218

x80852

80845 x 80849 x,, ROOM 212 ^/l

ROOM 223 ROOM 229

BATHROOMSROOM 224

SMITHSONIAN INSTITUTION

BESMB NELSON

CMW PARKS

CHGCKB

BAK 10/22/92

10/22/92

Ver^ar.c 6850 VtKSfR CENTER

SPRINGFIELD, VKGINI* 22)51

(703) 75«-3000

BASE CAMP BUILDING

RRST FLOOR

IffVWH.

nwjEcr NO 1039-019

MUUW6 NO. 1092-192

MX 10/28/92

SCWE NONE

WE 6.1

ROOM 117

PARTS

ROOM 116

MEN'S

ROOM 112

WOMEN'S

ROOM 106

DORMITORY

80868x

HALLWAY

J

ROOM 114

OMANN

ROOM 111

CLEANER'S

x

80869 x

80867

ROOM 107

HOGAN

T

80863 80861 ROOM 104"a xaogfis

ROOM 102

STORAGE

x80859 x 80860

ROOM 105

KITCHEN

V ^

ROOM 106

READY ROOM

lulECHANICAtJ

ROOM

XBC

(80857 (80858

X80866

SMITHSONIAN INSTITUTION

DfS9B NELSON

OMWI PARKS

CHECKED

DATE 10/22/92

10/22/92

Versar^c

6850 VERSAR CENTER

SFRINCFIELD, VIRGINIA 22151

(70S) 7SO-3000

BASE CAMP BUILDING

BASEMENT R.OOR

WMVM.

KWJBTNB. 1039-019

DA1E 11/10/92

SCBfi NONE

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Ceiling Tile

Suspended ceiling tile was sampled from both levels of the Base Camp Building. Samples were collected from Rooms 213, 216, 218, 107, 106, and 1. Analysis of these samples revealed asbestos was not present.

Vinvl Floor Tile/Mastic

Vinyl floor tile and its associated mastic were sampled from the closet. Rooms 207, 102, and 104. Analysis of samples 80853, 80854, 80855, 80856, 80859, 80860, 80861, and 80862 Indicated that asbestos was not present.

6.2 Mirror Laboratory Building

6.2.1 Description of Facility

The Mirror Laboratory houses equipment for the mirror telescope. The one-story structure has transite siding and has a poured concrete floor.

6.2.2 Inspection Activities

Versar conducted an asbestos inspection and collected bulk samples at the Mirror Laboratory Building on September 2, 1992.

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