1583808 FLWO Dorm Replacement BID SPECIFICATIONS Option 1 2025 03 05.pdf

600 Maryland Avenue, S.W. USPS Mail: OPDC Capital Gallery Suite 5001 MRC 511 Washington, D.C. 20024 P.O. Box 37012 Voice: 202.633.6230 Fax: 202.633.6233 Washington, D.C. 20013-7012

SPECIFICATIONS

PROJECT NO: 1583808

PROJECT TITLE: Summit Dorm Replacement

FACILITY: Fred Lawrence Whipple Observatory SAO Arizona

DATE: 3/5/2025

This project is approved as being in conformance with applicable provisions of the Smithsonian Directive (SD) 410.

Michael J. Carrancho, P.E., Deputy Director Date

Smithsonian Institution Office of Planning Design and Construction

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TABLE OF CONTENTS

DIVISION 1 GENERAL REQUIREMENTS

010000 Supplementary Conditions for Construction 017523 Operations and Maintenance Data 019113 General Requirements for Commissioning

PROJECT SUMMARY AND INFORMATION

1. Project Information

2. Summary of Work

3. Contract Time for Completion

4. Schedule of Options for Bid

5. Schedule of Unit Prices (Not Used)

6. Offeror Examination of Site

7. Availability of Documents (Not Used)

SPECIAL PROJECT REQUIREMENTS

8. Units of Measure

9. Non-Public, Tenant and Secured Spaces

10. Scientific Research Materials

11. Protection of Historic Properties (Not Used)

12. Commitment to Sustainability

13. Commissioning

CONTRACTOR USE OF PREMISES

14. Hours of Work, Workdays and Government Holidays

15. Conditions Affecting Contractor’s Work

16. Contractor Deliveries, Hauling and Access

17. Dress and Deportment

18. Contractor Parking

19. Eating, Drinking, Smoking and Illegal Substance Abuse

PROJECT COORDINATION

20. Coordination of Trades

21. Quality Assurance

22. Permits, Licenses and Fees

23. Utility Service Interruptions and New Connections

24. Smithsonian-Furnished Items Installed by the Contractor (Not Used)

25. Salvage (Not Used)

26. Cutting, Patching and Matching Existing Work

PROTECTION OF THE SITE DURING CONSTRUCTION

27. Protection of the Site

28. Protection of Flora and Fauna (National Forest)

29. Debris Control and Daily Cleanup

30. Dust and Air Quality Control

31. Noise Control

32. Vermin, Pest and Rodent Control

33. Drilling, Welding and Torch Cutting

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OPTION 1

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TEMPORARY CONSTRUCTION FACILITIES

34. Contractor Field Offices, Trailers and Sheds

35. Staging, Storage and Work Areas

36. Sanitary Facilities

37. Temporary Utility Services and Extensions

38. Scaffolding and Platforms

39. Project Signs (Not Used)

MEETINGS

40. Preconstruction Meeting

41. Pre-Condition Survey of the Site

42. Project Meetings

SUBMISSIONS

43. Submittal Definitions

44. Submittals and Reviews

45. Criteria for Product Selection

46. Progress Photographs

47. Contractor Correspondence and Daily Reports

SAFETY, HEALTH AND FIRE PROTECTION

48. Jobsite Safety

49. Toxic and Hazardous Substances

50. Personal Protective Equipment

51. Barriers, Barricades and Walkways

52. Existing Fire Protection Systems

SECURITY REQUIREMENTS

53. General Security Requirements

54. Identification Badges (Not Used)

55. Access and Property Control at the Museum Support Center (Not Used)

56. Security of Temporary Openings

57. Existing Building Alarm Systems (Not Used)

58. Security Guard Duty Charges (Not Used)

SCHEDULES AND PAYMENTS

59. Schedule of Values

60. Scheduling & Payments / Bar Chart

61. Scheduling & Payments / Critical Path Method

62. Assignment of Claims

PROJECT CLOSEOUT REQUIREMENTS

63. Project Closeout

64. Substantial Completion

65. Final Completion and Acceptance

DIVISION 2 EXISTING CONDITIONS

024116 Structure Demolition 024119 Selective Demolition

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DIVISION 3 CONCRETE

033000 Cast-In-Place Concrete

DIVISION 4 MASONRY

042000 Unit Masonry

DIVISION 5 METALS

051200 Structural Steel 053000 Metal Deck 055000 Metal Fabrications 055100 Steel Stairs 055213 Pipe Railings

DIVISION 6 WOOD, PLASTICS, AND COMPOSITES

061000 Rough Carpentry 061200 Structural Insulated Panels 064023 Architectural Woodwork 066400 Fiberglass Reinforced Plastic Panels

DIVISION 7 THERMAL INSULATION AND MOISTURE PROTECTION

071326 Self-Adhering Sheet Waterproofing 071900 Concrete Cleaning and Sealing 072100 Thermal Insulation 072700 Air Barrier (Building Wrap) 074414 Standing Seam Metal Roofing 074620 Fiber Cement Siding 075419 Mechanically Attached Polyvinyl Chloride Roofing 076200 Sheet Metal Flashing and Trim 077100 Prefinished Steel Parapet Caps 077253 Snow Guards 078413 Penetration Firestopping 079200 Joint Sealers

DIVISION 8 DOORS AND WINDOWS

081113 Hollow Metal Doors and Frames 081416 Flush Wood Doors 083113 Access Doors and Frames 083323 Overhead Coiling Doors 084413 Aluminum Framing for Windows, Storefront, and Doors 085113 Aluminum Windows 087100 Finish Hardware 088000 Glazing 088300 Mirrors

DIVISION 9 FINISHES

092900 Gypsum Drywall 096500 Luxury Vinyl Tile (LVT) 099000 Painting

DIVISION 10 SPECIALTIES

102800 Toilet accessories 104413 Fire Extinguishers and Cabinets

DIVISION 11 EQUIPMENT

114001 Ceiling Fans

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DIVISION 12 FURNISHINGS

122413 Rolling Window Shades

DIVISION 13 SPECIAL CONSTRUCTION (Not Used)

DIVISION 14 CONVEYANCES (Not Used)

DIVISION 21 FIRE PROTECTION

211000 Fire Protection 211313 Wet Pipe Sprinkler System 213110 Fire Pump System

DIVISION 22 PLUMBING

220800 Commissioning of Plumbing Systems 224000 Plumbing

DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING

230500 Basic Mechanical Materials and Methods 230593 Testing, Adjusting, and Balancing 230700 Mechanical Insulation 230800 Commissioning of HVAC Systems 232000 Building Services Piping

237000 HVAC

DIVISION 26 ELECTRICAL

260500 Common Work Results for Electrical 260519 Low Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceway and Boxes for Electrical Systems 260543 Underground Ducts and Raceways for Electrical Systems 260548 Vibration and Seismic Controls for Electrical Systems 260553 Identification for Electrical Systems 260573 Overcurrent Protective Device Coordination Study 261219 Pad Mounted, Liquid-Filled, Medium Voltage Transformers 262413 Switchboards 262416 Panelboards 262726 Wiring Devices 262813 Fuses 262816 Enclosed Switches and Circuit Breakers 262913 Enclosed Controllers 264113 Lightning Protection for Structures 264313 Transient Voltage Surge Protection for Low-Voltage Electrical Power Circuits 265100 Interior Lighting 265600 Exterior Lighting

DIVISION 28 ELECTRONIC SECURITY

270500 Common Work Results for Communications

270526.10 Grounding and Bonding for Security Systems

270528.10 Pathways for Security Systems

270544.10 Sleeves and Sleeves Seals for Security Pathways and Cabling Communication 271100 Communication Equipment Room Fittings

271116.10 Cabinets, Racks Frames and Enclosures

271500 Communications Horizontal Cabling

271500.10 Security Horizontal Cabling

280500.10 Common Work Results for Electronic Security

280507.10 Power Sources for Electronic Security

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280513.10 Servers, Workstations, for Electronic Security

280531.10 Communications Equipment for Electronic Security

280800.20 Commissioning of Electronic Security

281000 Access Control 281515 Electrified Locking Devices and Accessories 282000 Video 283100 Intrusion Detection 283111 Fire Detection and Alarm

DIVISION 31 EARTHWORK

312313 Site Preparation 312316 Earthwork Geotechnical Engineering Report 313116 Termite Control

DIVISION 32 EXTERIOR IMPROVEMENTS

321216 Asphalt Paving 321313 Portland Cement Concrete Paving

APPENDIX:

A. SI Documents Examples:

SI Construction and Demolition Waste Tracking Sheet SI Daily Report (provided on request) SI Meeting Minutes (provided on request) SI Request for Information (RFI) (provided on request) SI Submittal Log (provided on request) SI Submittal Form (provided on request)

SI Site Specific Safety Plan (SSSP) Format SI Asset Hierarchy Guidelines Nov 2023

SI Facility Asset Data Spreadsheet_2024v1 (provided on request) SI Assets and component list CSI example

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B. Other Supporting Documents:

CSI Substitution Form 13 (provided on request)

Asbestos Survey (Versar 1993 if required, provided on request)

END OF TABLE OF CONTENTS

PROJECT SUMMARY AND INFORMATION

1 PROJECT INFORMATION

1.1. Project No: 1583808

Project: Summit Dorm Replacement Fred Lawrence Whipple Observatory (FLWO) Smithsonian Astrophysical Observatory 670 Mt. Hopkins Road Amado, Arizona 85645-6369

1.2. Smithsonian Institution Contacts:

via courier:

Office of Contracting and Personal Property Management 600 Maryland Ave. SW Suite 3000E Washington, D.C. 20024 via U.S. Postal Service:

Contracting Officer

Smithsonian Institution Office of Contracting and Personal Property Management

MRC 1200,

P.O. Box 37012, Washington, D.C. 20013-7012

Marc Tartaro, Design Manager Office of Planning Design and Construction Smithsonian Institution 600 Maryland Avenue, SW, Suite 5001 Washington, D.C. 20024 Cell: 202-262-2433, Email: tartarom@si.edu

Contracting Officer's Technical Representative (COTR) Thomas Gerl, Project Manager

FLWO

Smithsonian Astrophysical Observatory 670 Mt. Hopkins Road Amado, Arizona 85645-6369 Tele: (520) 879-4411, Email: thomas.gerl@cfa.harvard.edu

2 SUMMARY OF WORK

2.1. The Contractor shall furnish all supervision, labor, materials and equipment needed for the Remediate Hanta and Security threat at Base Camp project located at 670 Mt. Hopkins Road, Amado, Arizona, as set forth on the Drawings for Project No: 15838, sheets G-001 – TY-701 (80 sheets) and in these specifications, both dated 3/5/2025.

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2.2. The Work includes, but is not limited to:

Construction of a new Summit Dormitory Addition connected to the existing Commons Building

The building systems include HVAC, Electrical, Plumbing, Fire Suppression and Alarm, Security

New fire water tank and accessories Install standing seam metal roof assemblies to match and coordinate with the existing

Commons Building Provide new siding over existing on the Commons Building to match the new Dorm

Addition siding Install Lightning Protection to coordinate with existing Commons system Commissioning Work in the Commons Building includes but limited to Fire Suppression and Alarm, Security systems; replacement of electrical panels; removal of the Dock lift; infilling existing door opening on the lower level.

Demolition of the Existing Dormitory, site structures, and restoration of the site

2.3. Critical Elements of the Work: The successful Contractor shall be fully qualified to install critical elements of the Work. Upon request of the Contracting Officer, shall submit a statement of qualifications to address the following critical elements of the Work:

Use of Construction Management Software and maintaining project website Scheduling coordination with ongoing operations and site constraints Working on a remote National Forest site Scheduling coordination with site constraints (Spotted Owl Mating Season)

3 CONTRACT TIME FOR COMPLETION

3.1. Work under this contract shall begin by the Contractor within ten (10) calendar days after the Notice to Proceed and shall be completed within the total contract time of FIVE HUNDRED TWENTY (520) calendar days. All work, including project closeout activities, shall be completed in every respect within the contract time.

3.2. The start date and completion date shall be as stated in the Notice to Proceed issued by the Contracting Officer.

3.3 Contractor shall be required to complete all shop drawings review, approvals, and purchase and fabricate all materials and equipment and deliveries to the project site prior to starting any construction work to ensure that the work is accomplished in the minimum amount of disruption to vehicular traffic along the roadway.

4 SCHEDULE OF OPTIONS/ALTERNATES FOR BID

5 SCHEDULE OF UNIT PRICES (Not Used)

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OPTION 1

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OPTION 1

Tartarom Typewriter Information for Option 1 is indicated on Sheets A101, S1, S2, A1, A2, A3 and Specification 024116

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6 OFFEROR EXAMINATION OF SITE

6.1. Every effort has been made to indicate all work necessary to complete the project as identified. All Offerors shall carefully examine the premises during the Bid period and satisfy themselves as to the extent, nature and location of the work, general and local conditions, particularly those bearing on transportation, disposal, handling and storage of materials, availability of labor, water, electric power, access routes, uncertainties of the weather, type of equipment and facilities needed for the successful execution of the Work.

6.2. Before the Bid opening date, Offerors may view the project site on an appointment basis.

Any comments, information or discussion during the site visit shall not modify the contract documents. Offerors shall make an appointment to view the site by contacting:

Thomas Gerl, Project Manager FLWO (Base Camp) Smithsonian Astrophysical Observatory 670 Mt. Hopkins Road Amado, Arizona 85645

Tele: (520) 879-4411, Email: thomas.gerl@cfa.harvard.edu

6.3. Pre-Bid Conference and Site Visit: Before the Bid opening date, a scheduled pre-Bid conference and site visit will be announced by the Contracting Officer. The purpose of the scheduled meeting is to provide an opportunity for all Offerors to review the project site. Any comments, information or discussion during the site visit shall not modify the contract documents.

6.4. This project requires special arrangements for access to a non-public area. Access to the site may be restricted at times other than during the scheduled visit.

7 AVAILABILITY OF DOCUMENTS (Not Used)

SPECIAL PROJECT REQUIREMENTS

8 UNITS OF MEASURE

8.1. All fabrication and installation shall be performed in accordance with the units of measure given in the Contract Documents.

9 NON-PUBLIC, TENANT AND SECURED SPACES

9.1. Certain tenant spaces, non-public spaces, utility and equipment rooms and other areas related to or used for purposes of storage, research, or for scientific research may have restricted access.

9.2. The Contractor shall identify to the COTR as soon as possible, but no less than two (2) working days in advance, any occupied areas that the Contractor must access that are located outside the limits of the project site. The Contractor shall identify in writing:

9.2.1. Restricted areas to be accessed.

9.2.2. Specific reason for needing access.

9.2.3. Nature of the work to be performed.

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9.2.4. Date(s) and hours needed to complete construction work activity.

10 SCIENTIFIC RESEARCH MATERIALS

10.1. The handling scientific research experiments by the Contractor is strictly prohibited without written consent of the Smithsonian. The scientific research related materials may be moved only by authorized Smithsonian personnel. An offender of this clause may be subject to arrest or removal from the premises and project by Smithsonian security officers.

10.2. If temporary relocation of research experiments is necessary, the Contractor shall give notice to the COTR at least five working days in advance of the time relocation is needed.

10.3. Humidity/Temperature Controlled Spaces: The Contractor shall take care to minimize fluctuations in air conditions and quality, particularly in areas containing scientific research experiments. Humidity and temperature-controlled areas require consistency of utility operation.

11 PROTECTION OF HISTORIC PROPERTIES (Not Used)

12 COMMITMENT TO SUSTAINABILITY

12.1. The Smithsonian Institution is a trust instrumentality of the United States (recognized as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code) and although not an Executive Branch of the U.S. Government, is committed to planning, designing, constructing, maintaining and operating its owned and leased buildings and facilities consistent with Federal environmental and energy management requirements to the maximum extent practical.

13 COMMISSIONING

13.1 Refer to this Division 01 and to Section 019113 - General Commissioning Requirements.

CONTRACTOR USE OF PREMISES

14 HOURS OF WORK, WORKDAYS AND GOVERNMENT HOLIDAYS

14.1. Work shall be performed under this contract during the normal workdays of Monday through Friday, except Smithsonian holidays as specified herein and the normal work hours of 7:00 AM to 3:30 PM

14.2. (Not Used)

14.3. For each occasion the Contractor intends to work on Saturdays, Sundays or Smithsonian holidays or during hours other than those indicated above, the Contractor shall obtain written permission from the COTR, at least three (3) working days in advance.

14.4. The Contractor shall reimburse the Smithsonian Institution for security and inspection services provided by the Smithsonian when the Contractor chooses to work outside the normal workdays and hours, as identified herein. However, the Contractor will not be charged for SI overtime security and inspection services, if, in the opinion of the COTR, the work cannot be done during the normal workdays and hours due to requirements of the Smithsonian.

14.5. Smithsonian Holidays: For holidays that fall on Saturday, the Smithsonian holiday is observed on the previous Friday. For holidays that fall on Sunday, the Smithsonian holiday is observed on the following Monday. The Smithsonian holidays are listed below.

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New Year's Day January 1 Martin Luther King Jr.'s Birthday January, third Monday George Washington's Birthday February, third Monday Memorial Day May, last Monday Juneteenth Day June 19 Independence Day July 4 Labor Day September, first Monday Columbus Day October, second Monday Veterans' Day November 11 Thanksgiving Day November, fourth Thursday Christmas Day December 25

15 CONDITIONS AFFECTING CONTRACTOR’S WORK

15.1 SI will occupy part of the site and existing building during entire construction period.

Cooperate with SI during construction operations to minimize conflicts and facilitate SI usage.

Perform the Work so as not to interfere with SI's operations.

16 CONTRACTOR DELIVERIES, HAULING AND ACCESS

16.1 Keep Roadway serving premises clear and available to Smithsonian employees, and emergency vehicles at all times. Partial use of these areas for parking or storage of materials will be allowed and shall be coordinated with the COTR.

16.2 Schedule deliveries to minimize use of the roadway. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

16.3 Maximum vehicle size permitted on the road above Base Camp is a combination of Tractor with a maximum hinge point of 13 feet and a Trailer length of 33 feet, with a maximum combined total length of 46 feet. Maximum wide load width is 9 feet 9 inches and shall comply with AZ DOT wide load permit requirements, https://www.heavyhaul.net/arizona-permits/

17 DRESS AND DEPORTMENT

17.1. Contractors' personnel shall be fully and appropriately clothed at all times and shall conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

18 CONTRACTOR PARKING

18.1 No personal vehicles will be allowed at the construction site. Only those construction machines and vehicles necessary for the work will be allowed at the site and location of those

Project No: 1583808 Page 12 of 50 vehicles may be restricted by the COTR. Vehicles making deliveries shall be unloaded and removed as quickly as possible. A parking area will be designated and the Contractor will be required to shuttle his personnel to the site.

19 EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

19.1 Eating and drinking in Smithsonian buildings will not be allowed. Offenders may be subject to removal from the premises and project should the Contractor's Superintendent fail to correct conditions which, in the opinion of the COTR, violate this clause.

19.2 The consumption of alcoholic beverages by the Contractor's personnel is prohibited in all Smithsonian buildings or leased space.

19.3 Smoking or carrying lighted tobacco products is prohibited in all Smithsonian buildings or leased space, in exhibition and public spaces, in areas where hazardous materials are stored or handled, and in areas undergoing construction, renovation, or repair. Acceptable areas for smoking are designated by the Smithsonian Facility Manager and the U.S. Forest Service for the Coronado National Forest. During severe dry conditions, personnel may be required to restrict smoking to contractors' vehicles.

19.4 The possession, sale and/or use of narcotic or other illegal substances or firearms by Contractor employees is strictly prohibited in all Smithsonian facilities and leased space. Working on the project under the influence of alcohol or illegal substances is strictly prohibited.

PROJECT COORDINATION

20 COORDINATION OF TRADES

20.1. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural and structural work, including existing services, shall be avoided.

20.2. Refer to Division 1 sections n General Commissioning Requirements following this section 010000.

20.3 Where work by separate entities requires off-site fabrication of products and accurate interfacing of materials to produce the required results, the Contractor shall prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed and sequenced for installation. Coordination drawings shall be submitted in accordance with the requirements of the "Submissions" section.

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20.3.1. Work installed prior to approval of coordination drawings shall be at the Contractor's risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Smithsonian. If an interference develops, the COTR will decide which work shall be relocated, regardless of which was installed first.

20.4. Installation of equipment and systems shall allow the maximum practical space for operation, repair, removal and testing, within the limits indicated on the Contract Documents.

Pipes, conduit, ducts and other system components shall be installed as close as possible to ceiling slabs, walls and columns to minimize space used while accommodating function and maintenance.

21 QUALITY ASSURANCE

21.1. The Contractor shall provide for quality control, inspections, testing and re-testing as necessary for all work, including that of subcontractors, to assure compliance with the contract documents.

22 PERMITS, LICENSES & FEES

22.1. The Contractor shall obtain and pay for all applicable permits and licenses required by regulating agencies, including, but not limited to: permits for pedestrian and road markings, construction fences, sidewalk cuts, utility company connections, elevator certificates, waste containers, etc.

23 UTILITY SERVICE INTERRUPTIONS AND NEW CONNECTIONS

23.1. Any planned interruption in utility service must be approved by and coordinated through the COTR. The Contractor shall submit a written request as far in advance of scheduled interruption as possible, but no less than two (2) full working days in advance. The Contractor shall make the necessary temporary provisions to supply continuous electrical power, HVAC space conditioning and security as required during periods when service is interrupted.

23.2. The Contractor's work efforts to restore service shall be continuous until the interrupted utility is back in service.

23.3. (Not Used)

23.4. A fire watch shall be provided for the time periods when fire suppression and detection systems are out of service. See Section 33 for additional requirements.

23.5 Areas of the facility will remain occupied and in operation beyond the construction zone throughout the construction period. Utility services to occupied areas must remain operable 24 hours a day. All work requiring shut down of equipment serving occupied areas beyond the construction zone will be coordinated with the COTR a minimum of 2 days in advance of scheduled work requiring shut down.

23.6 The Contractor must provide on-going access to SI personnel to all equipment which is to remain operational throughout the construction period.

24 SMITHSONIAN FURNISHED ITEMS INSTALLED BY CONTRACTOR

(Not Used)

25 SALVAGE (Not Used)

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26 CUTTING, PATCHING AND MATCHING EXISTING WORK

26.1. Existing work shall be cut, drilled, altered, removed or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the COTR. Work to remain in place, which is damaged or defaced during this contract shall be restored to match the conditions existing at the time of award of the contract, at no additional cost to the Smithsonian.

26.2. Conditions exposed by removal of existing work that do not match new finishes or align with new work shall be called to the COTR's immediate attention. Necessary corrective work directed by the COTR will be subject to adjustment provisions as stated in the General Conditions of the contract.

PROTECTION OF THE SITE

27 PROTECTION OF THE SITE

27.1. The Contractor shall provide adequate protection for all parts of the building, including interior and exterior surfaces, its occupants and contents and grounds wherever work under this contract is performed.

27.2 Plan for Protection of the Site: The Contractor shall submit a plan for protection of the site to the COTR for approval. As a minimum, the Plan shall describe:

15.2.1 Proposed method, location, and construction of temporary barricades, signage.

15.2.2 Methods of protection of existing surfaces and occupants.

28 PROTECTION OF FLORA AND FAUNA (NATIONAL FOREST)

28.1 Flora Protection: The Contractor is expressly prohibited from collecting plant materials on National Forest property.

28.2 The Contractor shall not store materials inside the drip-line of trees or shrubs.

28.3 Vehicular traffic inside the drip-line of trees is not permitted without prior approval of the Forest Service through the COTR.

28.4 Contractor shall coordinate with the COTR and Forest Service and acquire approvals for the removal of existing trees within the construction area.

28.5 The Contractor shall be responsible for the daily removal of trash and construction debris from turf and flower/shrub beds within the limits of construction.

28.6 Any plant material destroyed and/or damaged by the Contractor during construction shall be replaced with like genus and species of the same size, at no additional cost to the Smithsonian. The damaged plant materials must be replaced prior to final payment.

28.7 Fauna Protection: The Contractor is prohibited from hunting, collecting, or feeding animals on National Forest property. All food and food wrapping brought on the premises must be properly disposed of in approved containers which are secured from animals.

29 DEBRIS CONTROL AND DAILY CLEANUP

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29.1. The Contractor shall regularly clean up the work areas and shall, at all times, maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operations shall be removed daily from the site by the Contractor. The Contractor shall keep all access, haul routes and site areas free of dirt, debris and other materials resulting from construction activities.

29.2. The Contractor shall recycle, salvage or otherwise divert from landfills and incinerators, at least 50%, with a goal of at least 75%, by weight (tons), unless otherwise noted, of non-hazardous construction and demolition material. The contractor shall track recycling efforts and diversion rates using the Construction and Demolition Waste Tracking Sheet, see Appendix A.

Before any work is started, the contractor shall submit a Construction Waste Management Plan, consisting of waste identification and a waste reduction work plan. Waste identification shall indicate anticipated types and quantities of demolition, site-clearing, and construction waste generated by the Work. Include estimated quantities and assumptions for estimates. Waste reduction work plan shall list each type of waste and whether it will be salvaged, recycled, or disposed of in landfill or incinerator. Include points of waste generation, total quantity of each type of waste, quantity for each means of recovery, and handling and transportation procedures. With each application for payment, the contractor shall submit the Construction and Demolition Waste Tracking Sheet, attached, with data compiled for the payment period, including receipts from hauler or destination. Before request for substantial completion, the contractor shall submit calculated end-of-Project percentage of waste diverted from landfills and incinerators (recycled, salvaged, or disposed) as a percentage of total waste generated by the Work. With request for final payment, the contractor shall submit actual percentage of waste diverted from landfills and incinerators (recycled, salvaged, or disposed) as a percentage of total waste generated by the Work.

30 DUST AND AIR QUALITY CONTROL

30.1 The Contractor will execute the Work by methods that minimize dust raised by construction operations. The Contractor will provide positive means to prevent objectionable odors and air-borne dust from dispersing into the atmosphere and from being drawn into existing air-intake louvers and ductwork.

30.2 Dust barriers shall be erected where necessary to protect adjacent areas from dust infiltration as required by the COTR. Dust barriers shall be rigid and visually opaque and shall seal the work area by affixing to the structure on all sides (i.e. ceiling, walls, and floor).

30.3 Means of connection of dust barriers to existing structures shall not damage the building fabric. Details of barriers shall be submitted for approval to the COTR.

30.4 No open fires or burning of trash are permitted.

31 NOISE CONTROL

31.1 The Contractor shall comply with the regulations of OSHA Standard 1926.52 and

1910.95 and all other regulations relative to safety noise control.

31.2 Activities that generate excessive noise or vibration and interrupt the facilities functions or create public disturbances may be required to be performed during off-hours at the discretion of the COTR.

31.3 The Contractor shall provide sound attenuation to maintain acoustic level below 75 dBA at a distance of 15 m.

32 VERMIN, PEST, AND RODENT CONTROL

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32.1 No poisons are allowed to be used with any wildlife within the Smithsonian permitted area of the Coronado National Forest.

33 DRILLING, WELDING, AND CUTTING

33.1 Daily Permit: When welding, torch cutting, or other heating operations are to occur, the Contractor shall obtain a daily welding permit from the COTR at least two working days in advance. The permit must be posted at the job site prior to beginning the scheduled work.

33.2 Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, cutting, and heating operations and for at least 30 minutes after the 'hot' work has stopped. The Contractor shall provide adequate ventilation to prevent air contamination or the accumulation of toxic materials. The Contractor shall provide a fire extinguisher (minimum 10 pounds, dry-chemical type, typical) to be on hand when drilling, welding, or cutting.

33.3 Use of Impact Hammers: The use of impact hammers or other equipment causing vibration, noise, and dust may be harmful the facilities equipment, telescopes and/or building occupants. The Contractor shall request approval from the COTR at least five working days before beginning this type of work.

TEMPORARY CONSTRUCTION FACILITIES

34 CONTRACTOR FIELD OFFICES, TRAILERS AND SHEDS

34.1. The Contractor shall establish a temporary office at the project site. The Contractor shall provide information about proposed locations of any temporary office, sheds, trailers and staging and storage areas and designation of size, color and materials to the COTR for approval at least five (5) working days prior to mobilization.

34.2. The Contractor may provide his own locking device on the door to the temporary office, trailer or shed. The Contractor shall be solely responsible for the safekeeping and security of the construction facilities, materials and equipment.

34.3. Upon completion of the Work, the temporary offices, trailers and sheds shall be removed and the area returned to its original pre-contract condition.

35 STAGING, STORAGE AND WORK AREAS

35.1. Before any work is started, the Contractor shall coordinate with the COTR regarding the use of area for staging and storage of materials and equipment.

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36 SANITARY FACILITIES

36.1. Contractors' personnel shall not be permitted to use public toilet rooms on the premises.

The Contractor shall provide and maintain separate temporary sanitary facilities at locations approved by the COTR and shall remove the facilities at the completion of the work.

37 TEMPORARY UTILITY CONNECTIONS AND EXTENSIONS

37.1. The Contractor shall provide and maintain all temporary lighting and power required, including interior lighting and security lighting, in all areas where permanent lighting or power has been disconnected or removed. Contractor shall continue to provide such temporary power of lighting until permanent lighting and power has been installed or restored or until otherwise directed by the COTR.

Contractor shall maintain all permanent lighting and power in areas inside the construction zone even if such power or lighting is not part of the Work.

37.1.1. When the use of such temporary lighting and power is no longer required, all temporary wiring, and equipment including hangers and supports shall be completely removed by the Contractor.

37.1.2. Temporary Lighting shall meet minimum OSHA standards.

37.1.3. The required temporary lighting shall remain on twenty-four (24) hours a day and seven (7) days a week at all stairs and egress paths. In other areas temporary lighting may be shut off during non-working hours.

37.1.4. All temporary wiring and equipment shall be in conformity with the National Electric Code. Three-phase temporary power circuits shall be installed as required to operate construction equipment of the various trades and to install and test equipment such as pumps and fans. The Contractor shall install and maintain temporary or permanent service for the permanently installed building equipment such as sump pumps, air handlers, chillers, cooling towers, automatic temperature controls, boilers, boiler controls, fans, pumps, etc. so that such equipment may be operated when required and so ordered by the COTR. Wiring for temporary lighting and receptacles, within the existing building shall be type MC cable as defined in NFPA 70, and shall contain an insulated ground wire. Minimum conductor shall be No. 12 AWG solid copper with type THHN/THWN insulation.

37.1.5. Receptacles for temporary power during construction shall be provided in work areas, with maximum spacing of 25 feet. A maximum of three duplex receptacles shall be connected to 20A, 120V circuit GFCI protection must be provided at all temporary power receptacles.

37.1.6. The Contractor shall provide temporary paver and tele./data connections to SI COTR field offices for the duration of the project within the construction zone to be designated by the COTR.

38 SCAFFOLDING AND PLATFORMS

38.1. The Contractor shall erect temporary scaffolding in accordance with OSHA 29 CFR 1926.451 and ANSI A10.8. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas.

38.2. For all frame scaffolding greater than 4 m in height, the Contractor shall submit working drawings to the COTR a minimum of ten (10) working days in advance of scaffolding erection.

Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

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38.3. During non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

39 PROJECT SIGNS (Not Used)

MEETINGS

40 PRECONSTRUCTION MEETING

40.1. A Preconstruction Meeting will be scheduled with the Contractor before any work is started at the site. As soon as possible after the Date of Award, the COTR will contact the Contractor to arrange a time, date and place for the conference. Items to be discussed at the Preconstruction Meeting include, but are not limited to:

40.1.1. Contract Time: Notice to Proceed date and Completion date;

40.1.2. Project Communications and Documentation;

40.1.2.1 Construction Management Program project website

40.1.3. Scheduling and Submittals;

40.1.4. Mobilization and Staging;

40.1.5. Access to the Premises, Haul Routes, Loading Dock;

40.1.6. Security Requirements/List of Contractor's Personnel;

40.1.7. Emergency Procedures and Phone Numbers;

40.1.8. Protection of Site;

40.1.9. Fire Protection and Safety Requirements;

40.1.10. Utility Interruptions, Rough-in Inspections, Testing;

40.1.11. Applications for Payment;

40.1.12. Pre-Condition Survey of the Site;

40.1.13. Accessibility Requirements;

40.1.14. Sustainability Requirements;

40.1.15. Building Systems Commissioning;

40.1.16. Quality Assurance;

40.1.17. Preservation of Wildlife and Natural Resources.

40.2. The Contractor's key staff and representatives of all Subcontractors or Suppliers shall attend the Preconstruction Meeting.

40.3. Coordination Plan: The Contractor shall use the Preconstruction Meeting to develop a Coordination Plan for interaction with other parties working in or using the facility. The plan shall be submitted no less than five (5) working days after the Preconstruction Meeting and shall address interactions with other contractors, tenants, the public and any others making use of the site and surrounding areas. As a minimum it shall include:

40.3.1. Locations of overlap in use of the site by the Contractor and others, including work areas, delivery points, access/egress areas.

40.3.2. Specific items of work by others required to support critical milestones in the Contractor's schedule.

40.3.3. Coordination with the work of the designated Commissioning Provider.

40.3.4. Completion or delivery of work by others that may impact the Contractor's schedule.

40.3.5. Portions of the work that create special hazards or disturbances.

40.3.6. Portions of the work that affect utilities, fire-protection or detection systems or

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40.3.7. Events requiring access to areas outside of the project site or secured spaces.

40.3.8. Protection to be provided by the Contractor for work completed by others either before or during this project.

41 PRE-CONDITION SURVEY OF THE SITE

41.1. After the Preconstruction Meeting and before the start of work on the site, the project site (i.e. building, its contents, grounds and equipment) shall be inspected by the Contractor, major Subcontractors, COTR and other Smithsonian Institution personnel as may be required for the purpose of verification of the existing conditions. Any damages or defective equipment will be noted at this time and this survey will serve as the basis for the establishment of the pre-contract conditions. The identification of pre-contract conditions will be jointly established by the Contractor and Smithsonian Institution.

41.2. Written and photographic documentation: The Contractor shall prepare a typewritten and photographic report in PDF format to identify damages or defects of materials, equipment and the site. The Contractor shall submit report electronically to the COTR via project website.

41.3. Video documentation: The Contractor shall video and document the observations made during the survey of the existing conditions for buildings, improvements, finishes, utilities, interior surfaces, construction and other systems, components or materials, which might be affected by the Work, including sidewalks, streets and adjacent facilities. The Contractor shall submit the report electronically to the COTR via project website. The typewritten and photographic report and video reports shall be complimentary in content and shall be submitted together.

42 PROJECT MEETINGS

42.1. Progress Meetings: The COTR will lead regular progress meetings with an interdisciplinary integrated management team consisting of representatives of the Contractor, Smithsonian, Architect/Engineer Commissioning Provider, major Subcontractors and other critical Subcontractors and suppliers. The purposes of these meetings are to expedite the work, coordinate and schedule the Work and coordinate the work with Smithsonian activities. Progress meetings shall be held weekly unless otherwise directed by the COTR. The time and place of the meetings will be established at the Preconstruction Meeting. The Contractor shall ensure that all required Subcontractors and suppliers attend the Progress Meetings and the COTR will ensure that all necessary SI personnel attend.

42.2. Special-Topic Meetings: At the discretion of the COTR, additional meetings may be scheduled to address issues of quality control, sustainability requirements, coordination between contractors on the premises, coordination with other agencies, scheduling of the work, application for payments, etc. The Contractor's staff and Subcontractors or Suppliers shall attend.

42.3. Meeting Minutes: The Contractor shall promptly prepare Meeting Minutes using the SI Meeting Minutes form or approved proposed Contractor format, see Appendix A, of each meeting and transmit to the COTR, within three (3) working days.

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SUBMISSIONS

43 SUBMITTAL DEFINITIONS

43.1. Submittals are defined to include shop drawings, product data, samples and additional data required for submission to the COTR for review and approval prior to incorporation into the work.

43.1.1. Shop Drawings: Detailed drawings, schedules, diagrams and illustrations prepared specifically for this project by the Contractor or any subcontractor, manufacturer, supplier or distributor to illustrate fabrication and/or installation of a portion of the Work.

43.1.2. Schedule: A detailed tabulation of components, items or parts to be furnished for use on this project.

43.1.3. Statement: An affirmation prepared by the Contractor, the installer or manufacturer of a material, product or system, to satisfy a requirement defined in a technical section.

43.1.4. Factory Test Report: A written report of the findings of a test performed by the

Contractor on an actual portion of the Work or prototype prepared for this project before it is shipped to the site.

43.1.5. Field Test Report: A written report of the findings of a test performed by the Contractor on a portion of the Work during or after installation.

43.1.6. Certificate of Compliance: A written statement, signed by an authorized official of the manufacturer of a product or system or supplier of a material attesting that the product, system or material meets the requirements of the contract documents. The certificate of compliance must be dated after the award of this Contract and must name the project and cite the specification section, paragraph and requirements, which it is intended to address.

43.1.7. Product Data: Illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature and catalog information illustrating a material, product or system to be installed on this project.

43.1.8. Color Charts: Pre-printed brochures showing the color range of a material.

43.1.9. Test Reports: Reports verifying that a material, assembly, system, process or laboratory meets requirements established in the Contract Documents. Reports shall indicate compliance by naming and describing the test method and test results. Testing must have occurred within three (3) years of the date of award of this contract.

43.1.10. Samples: Physical examples of materials, equipment, assemblies or workmanship establishing standards for evaluating finished Work.

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43.1.11. Color/Texture Selection Sample: Samples of an available range of textures and/or colors of a material formed of the actual finish material over a substrate identical to that which will be used in the field.

43.1.12. Mock-up: An assembly or sample panel constructed in accordance with specifications to show construction details, finished appearance and/or performance.

43.1.13. Safety Data Sheets (SDS): Instructions, warnings and recommended and required handling and use procedures for individual hazardous materials published by the product manufacturer.

44 SUBMITTALS AND REVIEWS

44.1. Contractor Responsibility for Submittals: The Contractor shall provide all required submittals, by technical specification section, in accordance with the contract documents. All submittals, with exception of mockups or samples, are to be submitted electronically via the Construction Management Program project website in PDF or approved format. The Contractor shall clearly indicate on the submittal that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall use the CSI Substitution Form 13 and be clearly identified as such on the submittal and the transmittal document. If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal. The Contractor shall:

44.1.1. Review each submittal for conformance with requirements of the contract documents and coordination with related work.

44.1.2. Determine and verify all field measurements, required material quantities, method of assembly or erection, installation requirements and proper connection to adjoining materials installed by others.

44.1.3. Assure that all submittals use the appropriate units of measure.

44.1.4. Transmit all required submittals for a technical specification section at the same time unless prior written waiver of this requirement has been provided by the COTR.

44.1.5. Transmit submittals to the COTR in a logical and orderly sequence in accordance with the Submittal Schedule to prevent project delays or adversely impact work by the Smithsonian Institution or other contractors.

44.1.6. Correct and resubmit submittals according to response from the Smithsonian Office of Planning Design and Construction (OPDC).

44.1.7. Commence work on items requiring submittals only after all related submittals are reviewed and approved by the Smithsonian. All Work shall conform to approved submittals.

44.1.8. Submittal Procedures: All submittals shall be submitted to and coordinated through the Construction Management project website and the COTR. The site will be used for the purpose of posting, exchanging and sharing project information and documents, including but not limited to correspondence, submittals, shop drawings, meeting minutes, photographs, reports, test data, project documents, etc. The Construction Management project website will be made available to the COTR, the project Architect/Engineer(AE) and their consultants and other project team members as approved by the COTR.

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The Construction Management Software shall be capable of providing an accessible electronic archive copy of the project website including all project documents for future SI reference.

Submittals which cannot be posted electronically, such as samples, shall be delivered to the office of the COTR and the designated Architect, properly labeled and with transmittals.

44.2. Submittal Schedule and Control Log: The Contractor shall submit to the COTR, a schedule of work-related submittals using the SI Submittal Log form or approved proposed Contractor format, within fourteen (14) calendar days after the effective date of the Notice to Proceed. Submittals shall be listed in the order they are scheduled to be submitted and the following information shall be given:

44.2.1. Project Name, Project Number, Contractor Name, Contract Number;

44.2.2. Technical Specification Section for each submittal;

44.2.3. Unique Submittal Number;

44.2.4. Description of item to be submitted, as listed in the specifications;

44.2.5. Date item must be submitted to the Smithsonian in order to support the project schedule;

44.2.6. Subcontractor providing submittal (in "Comments" column).

44.3. Quantities for Submittals: Unless otherwise noted in the technical specification, the Contractor shall deliver to the COTR:

44.3.1. Shop Drawings: Submit electronic copy of shop drawings in PDF format.

Submit in CAD format, if requested. After submittal review, submittal will be returned to the Contractor electronically, in PDF format.

44.3.2. Product Data, Test Reports, Color Charts, etc: The Contractor shall make submittals in electronic format, in PDF format.

44.3.3. Color/Texture Samples: Submit two (2) samples, minimum size 4”mm by 4”, unless otherwise specified. After submittal review, one (1) sample may be retained by the Smithsonian.

44.3.4. Mock-up and Sample Installations: Unless otherwise specified, minimum size shall be as noted to complete a panel section or normal break in the work.

44.3.5. Written Text Documents, Plans and Reports: Submit electronic copy of written text documents, plans and reports in PDF format. After submittal review, submittal shall be returned to the Contractor electronically, in PDF format.

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44.4. Submittal Reviews by the Smithsonian: Reviewed submittals shall be marked "Approved," "Approved as Noted," "Revise/Resubmit," "Disapproved," or “No Action”.