APPA Public Cleaning Inspection Sheet.xlsx
XLSX spreadsheet 65 KB Posted
- Solicitation number
- 33330224RF0010022
- Issued by
-
Smithsonian Institution
About this file
This document appears to be an APPA Public Cleaning Inspection Sheet for the Smithsonian Institution. It provides detailed standards and rating criteria for inspecting the cleanliness and maintenance of various spaces and surfaces at Smithsonian facilities, including desks, fixtures, floors, entrances, and trash cans. The inspection sheet uses an APPA (Association of Physical Plant Administrators) rating scale from 1 to 5 to assess the level of cleanliness, with 1 being "Orderly Spotlessness" and 5 being "Unkempt Neglect." The document also includes a calendar to track maintenance appearances and a chart for recording the overall physical condition of the inspected space.
The related federal contract opportunity is for Custodial and Special Event Support Services for the Smithsonian Institution's National Zoological Park in Washington, DC. The contract will be a Firm Fixed Price with an Indefinite Delivery Indefinite Quantity (IDIQ) component. The primary NAICS code is 561720 (Janitorial Services), and the contract period is one year with nine optional one-year periods. The Request for Proposal (RFP) will have two parts: a Technical Proposal and a Contract Price proposal. A Subcontracting Plan will be required for large businesses. Questions can be submitted through April 24, 2024, and contractors must be registered in SAM.gov prior to award.
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Text version
Inspection Sheet
| PUBLIC Inspection Sheet | Building Name: | ||
| Inspected By: | |||
| Day: | |||
| Inspection Date: | |||
| Time: | |||
| Employee's Name: | |||
| Room Name/Room (#): | Room/Area | Area/Room Type | |
| Inspection Number: | |||
| APPA Cleaning Levels | Scoring Breakdown (%) | ||
| Level 1: Orderly Spotlessness | 100-91 | ||
| Level 2: Ordinary Tidiness | 90-81 | ||
| Level 3: Casual Inattention | 80-71 | ||
| Level 4: Moderate Dinginess | 70-61 | ||
| Level 5: Unkempt Neglect | 60-0 |
EMPLOYEE GENERAL SCORE CHART
| Maintenance Needs: For the purposes of recording observed maintenance issues during area inspection. Add comments as necessary. | Work Order Submitted? If applicable, record req. # (FC9) | Overall Physical Condition of Space | Chose One |
| Lights: | Space Appearance | Space Appearance Metric Rating | |
| Light Cover: | Excellent: new or like new | ||
| Ceiling Tile: | Good: minor wear/tear | ||
| Flooring: | Fair: looking old, wear/tear obvious, needs repairs | ||
| Walls: | Poor: significant wear/tear, repair requests submitted | ||
| Water Features & Fountains | Unsatisfactory: major attention required |
| INSPECTOR COMMENTS AND NOTES: | ||
| STANDARD LEVEL | 100 | |
| EMPLOYEE'S CLEANING SCORE | 0 | |
| EMPLOYEE'S APPA RATING | 0.00 |
| ROOM (#) | ROOM TYPE | |
| APPEARANCE ITEMS SPACE: GALLERIES, THEATERS, SECURITY DESK, VISITOR DESK, MUSEUM SHOPS, PLANETARIUMS, RESEARCH CENTERS, LIBRARY, CLASSROOMS, LABS, LOADING DOCKS, (etc.) |
| *Marks which would require maintenance to remove should not be considered in the scoring | APPA LEVEL | APPA CLEANING RATING | WEIGHTED APPA CLEANING RATING | WEIGHTED CLEANING SCORE (%) | ||
| 0.00 | 0 | |||||
| Desk, Countertops, Computer, Phones | ||||||
| No accumulation of dirt, dust, stains, marks*, and water spots; has a recently cleaned appearance on all surfaces. | 1 | 0 | ||||
| No accumulation of dirt, dust, stains, marks*, and water spots on the surfaces. Upon close inspection, there is light appearance of dirt and dust. However, no light dust can be found on the desk. | 2 | |||||
| The surfaces have noticeable dirt, dust, stains, marks*, and water spots on the surfaces. Must not have obvious dust on the desks or counters. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, stains, marks*, and water spots on the surfaces; signs of heavy dust on desk and counter area. | 4 | |||||
| The surfaces have obvious accumulation of dirt, dust, stains, marks*, and water spots on the surfaces. Shows lack of attention. | 5 | |||||
| Misc. Fixtures( Seating, Glass and Plexiglas Surfaces (exhibit cases, stands, signage, pictures, etc.), Water Fountains, Sinks (interior/exterior of the sink including the piping and fixtures), Interior Water Features (e.g. Fountains), etc.) | ||||||
| No accumulation of dirt, dust, water spots, encrustation, debris, stains, gum, marks*, stickers, buildup, fingerprints, and smudges; has a recently cleaned appearance. Must not have a filmy appearance. | 1 | 0 | ||||
| No accumulation of dirt, dust, water spots, encrustation, debris, stains, gum, marks*, stickers, buildup, fingerprints, or smudges; has a cleaned appearance. Must not have a filmy appearance. Upon close inspection, there is light appearance of dust. | 2 | |||||
| The surfaces have noticeable dust, dirt, marks*, streak, water spots, fingerprints, and small amounts of smudges. No signs of encrustation, gum, buildup dirt, or filmy appearance. | 3 | |||||
| The surfaces have conspicuous amounts of dust, dirt, marks*, streaks, water spots, fingerprints, smudges, and small amounts of stains, gum, and encrustation. | 4 | |||||
| The surfaces have obvious dirt, dust, water spots, encrustation, debris, stains, gum, marks*, stickers, buildup, fingerprints, and smudges. Surfaces have a filmy appearance. Shows lack of attention. | 5 | |||||
| Floor Surfaces (including: Elevators (floor and walls), Escalators, Stairs, Railings, etc.) | ||||||
| No accumulation of dirt, dust, streaks, debris, stains, gum, stickers, buildup, and marks*; has a recently cleaned appearance. Must not have an oily film. | 1 | 0 | ||||
| No accumulation of dirt, dust, stains, buildup, streaks or marks*. Surfaces have a cleaned appearance. Must not have an oily film. Upon close inspection, there is light appearance of streaks. | 2 | |||||
| The surfaces have noticeable light dirt, dust, and small amount of streaks and marks*. No stains, buildup dirt, or gum. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, streaks, and marks*. Small amounts of buildup dirt, stains, and gum. Must not have an oily film. | 4 | |||||
| The surfaces have obvious accumulation of dirt, dust, streaks, buildup, stains, debris, gum and marks*. Surfaces have an oily film. Shows lack of attention. | 5 | |||||
| Entrance Doors/Frame/Threshold/Wall Vents (if accessible) | ||||||
| No accumulation of dirt, cobwebs, stickers, gum, dust, stains, streaks, marks*, fingerprints, and graffiti; has a recently cleaned appearance. Must not have a filmy appearance. | 1 | 0 | ||||
| No accumulation of dirt, cobwebs, stickers, gum, dust, stains, streaks, marks*, fingerprints, and graffiti. Surfaces have a cleaned appearance. Upon close inspection, there is light appearance of dust and streaks. Must not have a filmy appearance. | 2 | |||||
| The surfaces have noticeable light dirt, dust, marks*, fingerprints, and small amounts of streaks and smudges. Must not have any signs of gum, stickers, or a filmy appearance. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, water spots, fingerprints, streaks, and smudges. Must not have a filmy appearance. | 4 | |||||
| The surfaces have obvious accumulation of dirt, cobwebs, stickers, gum, dust, stains, streaks, marks*, fingerprints, and graffiti. Surfaces have a filmy appearance. Shows lack of attention. | 5 | |||||
| Trash Can/Recycle Cans (Clean interior and exterior surfaces; replace torn and/or stained bags) | ||||||
| No accumulation of dirt, dust, gum, buildup, and streaks. Trash container holds only daily waste and is odor-free. | 1 | 0 | ||||
| No accumulation of dirt, dust, gum, buildup or streaks. Trash container holds only daily wasted and is odor-free. | 2 | |||||
| The surfaces have noticeable light dirt, dust, and small amount of streaks. Trash container holds more than a day's amount of waste and has some odor. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, and buildup. Trash container holds more than a day's amount of waste and has obvious odor. | 4 | |||||
| The surfaces have obvious accumulation of dirt, dust, streaks, and buildup. Trash container holds more than a day's amount of waste and has overwhelming odor. Shows lack of attention. | 5 |
EMPLOYEE'S CLEANING SCORE 0
Rating (Percentage)
BuildingList
| BUILDING | INSPECTOR'S NAME | EMPLOYEE'S NAME | ROOM NAME | AREA ROOM (#) |
| Anacostia Community Museum | ||||
| Arthur M. Sackler Gallery | ||||
| Cooper-Hewitt-National Design Museum | ||||
| Freer Gallery of Art | ||||
| Hirshhorn Museum and Sculpture Gardens | ||||
| National Air and Space Museum | ||||
| Steven F. Udvar-Hazy Center | ||||
| National Museum of African Amercian History and Culture | ||||
| National Museum of African Art | ||||
| National Museum of American History | ||||
| National Museum of American Indain | ||||
| George Gustav Heye Center | ||||
| National Museum of Natural History | ||||
| National Portrait Gallery | ||||
| National Postal Museum | ||||
| Smithsonian American Art Museum | ||||
| Smithsonian Institution Building (Victor) | ||||
| National Zoological Park |
APPARating
| APPA LEVELS | APPA CLEANING LEVEL RATING | CLEANING SCORE (%) |
| Orderly Spotlessness | 1 | 100 |
| 2 | N/A | |
| APPA LEVELS | 3 | CLEANING SCORE (%) |
| Ordinary Tidiness | 4 | 89 |
| 5 | N/A | |
| APPA LEVELS | CLEANING SCORE (%) | |
| Casual Inattention | 70 | |
| N/A | ||
| APPA LEVELS | CLEANING SCORE (%) | |
| Moderate Dinginess | 65 | |
| N/A | ||
| APPA LEVELS | CLEANING SCORE (%) | |
| Unkempt Neglect | 50 | |
| N/A |
Calendar Dates
Days-Maintenance Appearance
| Day of the Week | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance |
| Sunday | Lights | Light Cover | Ceiling Tile | Flooring | Ceiling | Walls | Water Features & Fountains |
| Monday | Out | Missing | Missing | Missing | Damaged | Missing tile | Water - noticeable algae |
| Tuesday | More than one light out | Cover broken | More than one missing | More than one missing | Unkempt Appearance | Damaged | Water - obvious algae |
| Wednesday | All lights working | Dust exterior | Stained or damaged | Torn or damaged | Peeling Paint | Unkempt Appearance | Damaged structure |
| Thursday | Dirt and bugs interior | Dirty appearance | Worn in Appearance | Ceiling is adequate | Peeling Paint | Algae on structure | |
| Friday | All light covers adequate | All ceiling tiles adequate | Flooring is adequate | Walls are adequate | Missing joint caulking | ||
| Saturday |
Bar Chart Data
| red | yellow | green | |
| Standard Level | 80 | 10 | 20 |
| Employee's Cleaning Score | 0 | 0 | 0 |
Overall SpaceMaintenance Rating
Overall Physical Condition of Space Chose one
Excellent: new or like new 1
Good: minor wear/tear 2
Fair: looking old, wear/tear obvious, needs repairs 3
Poor: significant wear/tear, repair requests submitted 4
Unsatisfactory: major attention required 5
File details come from the government source that posted it. Updated .