33330224RF0010022 Amendment Three.pdf

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33330224RF0010022

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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OCON

Washington DC 20013-7012 PO Box 37012

MRC 1200

SMITHSONIAN INSTITUTION

05/30/20240003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/10/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited in block 9A above, for the Custodial and Special Events

Support Services for the National Zoological Park, located in Washington, DC, is hereby amended as follows:

A.1. The date and time for the submission of proposals has been extended to June 12, 2024 at 3:00 p.m.

A.2. Perspective Offeror's Questions and SI responses are provided herein (Questions and

SI Reponses previously omitted from Amendment Two)

QUESTIONS AND SI RESPONSES

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Christine Grant

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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1. Question: The Section L instruction do not list any details for the proposal submission. A.

Is there a page limit? B. Is there a minimum/maximum number of relevant experience that is required? And a preferred format to provide necessary information? C. Is there a required font type and size?

SI Response: 50 pages; 5 years; Calibri 12 font

2. Question: Section B provides no CLIN structure for bid preparation. Will a pricing sheet be provided: Page 3, Paragraph B.2.1 seems to indicate a price per square foot for every room/area listed on the attachment "NZP Custodial

Services Master List of Spaces and Pricing

Guide". This would be over 900 price line items.

It would also mean extending unit prices out to

6 or 8 decimal places to minimize rounding error.

SI Response: Pricing sheet will not be provided.

Prices should be per sq. ft. for each type of space (i.e., public exhibit space, public restroom space, non-public restroom/shower, non-public space, non-public breakrooms & kitchens, SE retail space.

3. Question: There is no criteria describing what makes a proposal receive a specific ranking.

Will the Government provide the criteria for evaluation rankings?

SI Response: No

4. Question: Does the Government provide onsite office space for the Contractor?

SI Response: There is no dedicated office space, however, warehouse space can be used.

5. Question: What storage space is provided on site for the Contractor's equipment as supplies?

To include parking for vehicles used in the performance of the contract.

SI Response: Warehouse space can be used for equipment, supplies and battery-operated carts.

Parking for two vehicles is allowed in Parking

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Sponsored by GSA

FAR (48 CFR) 53.110

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Lot C.

6. Question: Will the Government please identify the brand, type, and size of the hand soap, paper towels, and toilet tissue currently used in the restrooms.

SI Response: Refer to attachment in Amendment Two

7. Question: Will the Government please identify the size of plastic liners used at the

Zoo.

SI Response: Refer to attachment in Amendment Two

8. Question: L.4.5. states "proposals will be evaluated on capability and experience in waste diversion and green cleaning". Waste diversion is not specified anywhere in the solicitation.

If this service is to be included in the contract, please provide requirements for this service. Also, please provide the standards against which our capability and experience will be evaluated.

SI Response: Waste diversion refers to recycling

(cardboard boxes, etc.)

9. Question: What types of transportation is allowed for use in the Zoo, on the grounds and pathways?

SI Response: Two vehicles and three battery-operated golf carts.

10. Question: What is the contract number and the annual value of the current contract?

SI Response: 15-PO-730-0000335086; Contract value amount for June 2023-May 2024 is $1.8 million

11. Question: Is there overnight parking available for vehicles used in the performance of the contract?

SI Response: Yes

12. Question: Will the government provide a document that informs bidders of the by-floor

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surface type and square feet, i.e. carpet, ceramic tile, vinyl tile, etc.?

SI Response: No

13. Question: Are the emergency response services to be billed on an IDIQ basis for hours expended?

SI Response. Yes

14. Question: During what hours is the contractor allowed to perform routine/daily services on-site?

SI Response: Public exhibit space 7:00am-9:00am, other locations vary between 6:00am-6:00pm.

15. Question: Restrooms are required to be cleaned prior to 8:00am. Do Any of the other buildings have specific shift to be cleaned on?

SI Response: Yes, Public exhibit space

7:00am-9:00am

16. Question: Is the Elephant Outpost Public

Restrooms missing in error in the NZP Custodial

Services Master List of Spaces and Pricing Guide?

SI Response: Yes, the Elephant Outpost Restroom is erroneously missed. Please see updated NZP

Custodial Contract Space Totals attachment in

Amendment Two

17. Question: If there is an incumbent, do the current employees get the first right of refusal?

SI Response: Yes

18. Question: What time do all visitors have to be off of Zoo property? Meaning, if the Zoo closes at 6pm, are patrons still possibly on property?

SI Response: Summer hours (March 15-Sept 15)

8:00am-6:00pm (last admittance 5:00pm); Winter hours (Sept-March 15) 8:00am-4:00pm (last admittance 3:00pm); NZP Police begin closing 30 minutes prior to closing.

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19. Question: Is there any cleaning currently being performed on a regular daily bases after the closing time of the Zoo?

SI Response: No

20. Question: Are there specific hours the contractor would be required to work within for performing the window cleaning services?

SI Response: During daylight hours

21. Question: Is all pricing to be submitted in the NZP Master List of Spaces and Pricing

Guide Excel document? If so, do the IDIQ price go somewhere else since there is only one pricing column? Additionally, are we to provide per square foot prices or monthly prices?

SI Response: IDIQ prices should be listed separately. Prices based on sq. ft.

22. Question: Is the Smithsonian Enterprises pricing to be submitted in a separate document?

SI Response: SE prices should be listed separately.

23. Question: Is there a large store area available onsite for the contractor to house consumable supplies?

SI Response: Warehouse space can be used.

24. Question: Is the contractor responsible for transporting consumable supplies from a main storage area?

SI Response: Yes

25. Question: Is the SI approved Quality

Assurance Plan required to be submitted with our proposal or upon award?

SI Response: Upon award

26. Question: "The Contractor shall prepare and submit an Annual Work Plan for Dusting and

Cleaning to the COTR". Are these items required at the time of proposal submission or only upon

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award?

SI Response: Annual Work Plans for Dusting and

Cleaning; Exterior Glass Surfaces/Window Frames

Exhibit Glass; First Floor Interior Glass

Cleaning; Strip Seal and Wax /Finish Hard Floors;

and Steam Clean Carpets/Rugs, are due at time of contract award.

27. Question: Can you provide bidders with the

COTR Restroom Inspection Sheet; COTR Office Area

Inspection Sheet, and COTR Break Room, Vending

Area Inspection Sheet referenced on page 12 of the SOW.

SI Response: See attachments provided in

Amendment Two

28. Question: The cost of materials and supplies needed will be determined on a cost plus

10% basis. Supplies should be listed separately on invoices submitted for payment. Is this for para-B.2.1.2.2. or B.2.4.?

SI Response: Yes

29. Question: Section 4.1.2. - Reference a wash station, please define and show where they are located. 4.1.2 reference medical offices -please provide frequency of cleaning and instruction on cleaning.

SI Response: Wash stations/basins are restroom sinks; twice weekly, trash daily; same as non-public space.

30. Question: 4.3.1. - In addition, the contractor shall supply at least two radios, but in paragraph states contractors supplied cellular phone and radio. Please clarify and provide information for radios.

SI Response: SI will provide radio to communicate with COTR and SI staff.

31. Question: 4.2.4 - References emergency services- Please provide areas to be serviced.

Is this just under areas in the provided list of spaces or does this include areas outside of these areas?

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SI Response: All interior spaces under roofed buildings.

32. Question: There were some questions brought up during the walk-thru. Can these and the answers be provided?

SI Response: The questions were not recorded, and no notes were taken.

33. Question: Can you please explain the significant difference in park attendance as reflected in year-over-year monthly totals for

2022, 2023 ad 2024 to date? Was this pandemic related? Funding related? Other?

SI Response: Pandemic related

34. Question: Please confirm that the mandated contract on-site manager does NOT have access to office space.

SI Response: There is no dedicated office space.

There is warehouse space that can be used as office space. Additionally, a shared common area is available and is used primarily as a breakroom.

35. Question: If there is no dedicated office/storage space for the custodial contractor, is there a lay-down location on-site for a contractor trailer or conex storage unit?

SI Response: There is dedicated warehouse space.

A trailer or conex storage unit is not allowed.

36. Question: Who is responsible for maintaining and replacing paper towels, toilet paper, and soap dispensers?

SI Response: Smithsonian

37. Question: Is the contractor responsible for obtaining and supplying hand sanitizer dispensers and chemical?

SI Response: Smithsonian

38. Question: If the contractor can have 3 vehicles on site, where can they be stored?

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SI Response: Battery-operated golf carts can be stored in warehouse space.

39. Question: Is there a bid schedule for pricing the contract?

SI Response: There is no bid schedule.

40. Question: Do they have visitor number

(volumes) by each day of the year?

SI Response: Not available

41. Question: Can we get fixtures counts by building for the restrooms?

SI Response: Not available

42. Question: How many personnel are required for this contract?

SI Response: To be determined by Contractor in order to maintain APPA Level standard.

43. Question: Are resumes required in the proposal? If so, for which positions?

SI Response: Yes. Resumes for key personnel

(i.e., supervisor)

44. Question: Does the Contractor have to ISSA certified?

SI Response: No

END OF AMENDMENT THREE

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