APPA Office Cleaning Inspection Sheet.xlsx
XLSX spreadsheet 54 KB Posted
- Solicitation number
- 33330224RF0010022
- Issued by
-
Smithsonian Institution
About this file
This document is an Inspection Sheet for office cleaning at a federal facility, the National Zoological Park (NZP) operated by the Smithsonian Institution. It details the evaluation criteria and rating system used to assess the cleanliness and appearance of various office spaces, including furniture, equipment, fixtures, floors, and trash/recycling areas. The scoring is based on the APPA (Association of Physical Plant Administrators) Cleaning Standards, with a breakdown of the criteria for each level from "Orderly Spotlessness" to "Unkempt Neglect."
The related federal contract opportunity is for Custodial and Special Events Support Services at the NZP in Washington, DC. This is a Firm Fixed Price contract with a one-year base period and nine one-year option periods. The solicitation is open to all businesses, with the primary NAICS code being 561720 (Janitorial Services). The procurement requires a technical proposal and a contract price proposal. Questions are due by April 24, 2024, and contractors must be registered in SAM.gov prior to award.
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Other files
| File | Type | Posted |
|---|---|---|
| 33330224RF0010022 Amendment Three.pdf | ||
| APPA Restroom Cleaning Inspection Sheet.xlsx | XLSX spreadsheet | |
| NZP Master List of Spaces.docx | DOCX document | |
| NZP Cleaning Supplies.docx | DOCX document | |
| 33330224RF0010022 Amendment Two.pdf | ||
| APPA Public Cleaning Inspection Sheet.xlsx | XLSX spreadsheet | |
| APPA Exterior Cleaning Inspection Sheet .xlsx | XLSX spreadsheet | |
| 33330224RF0010022 Amendment One.pdf | ||
| NZP Custodial Services Master List of Spaces and Pricing Guide .xlsx | XLSX spreadsheet | |
| 33330224RF0010022.pdf | ||
| NZP Custodial Contract Space Totals 2023.docx | DOCX document | |
| NZP Window Washing Inventory.xlsx | XLSX spreadsheet |
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Text version
Inspection Sheet
| OFFICE Inspection Sheet | Building Name: |
| Inspected By: | |
| Inspection Date: | |
| Time: | |
| Employee's Name: | |
| Room Name: | |
| Room (#): | |
| Appearance Cleaning Level | Scoring Breakdown (%) |
| Level 1: Orderly Spotlessness | 100-91 |
| Level 2: Ordinary Tidiness | 90-81 |
| Level 3: Casual Inattention | 80-71 |
| Level 4: Moderate Dinginess | 70-61 |
| Level 5: Unkempt Neglect | 60-0 |
EMPLOYEE GENERAL SCORE CHART
| Maintenance Needs: For the purposes of recording observed maintenance issues during area inspection. Add comments as necessary. | Work Order Submitted? If applicable, record req. # (FC9) | Overall Physical Condition of Space | Chose One |
| Lights: | Space Appearance | Space Appearance Metric Rating | |
| Light Cover: | Excellent: new or like new | ||
| Ceiling Tile: | Good: minor wear/tear | ||
| Flooring: | Fair: looking old, wear/tear obvious, needs repairs | ||
| Walls: | Poor: significant wear/tear, repair requests submitted | ||
| Unsatisfactory: major attention required |
| INSPECTOR COMMENTS AND NOTES: | ||
| STANDARD LEVEL | 100 | |
| EMPLOYEE'S CLEANING SCORE | 0 | |
| EMPLOYEE'S APPEARANCE METRIC RATING | 0.00 |
| Room Name: | Room (#): | |
| APPEARANCE ITEMS SPACE: OFFICE/CONFERENCE ROOM/BREAK ROOM (etc.) |
| *Marks which would require maintenance to remove should not be considered in the scoring | APPEARANCE CLEANING LEVEL | APPEARANCE CLEANING RATING | WEIGHTED APPEARANCE CLEANING RATING | WEIGHTED CLEANING SCORE (%) | ||
| 0.00 | 0 | |||||
| Furniture: Desks/Chairs/Cabinets/Tables/Lamps (surfaces including legs); Microwave and Refrigerator (exterior surfaces only) | ||||||
| No accumulation of dirt, dust, marks*, or water spots; has a recently cleaned appearance on all surfaces. Furniture with cloth fabric must be stain-free. | 1 | 0 | ||||
| No accumulation of dirt, dust, marks*, or water spots on the surfaces. Upon close inspection, there is a light appearance of dirt and dust. However, no light dust can be found on the desk. Furniture with cloth fabric must be stain-free. | 2 | |||||
| The surfaces have noticeable dirt, dust, stains, marks*, or water spots on the surfaces. Furniture with cloth fabric has minor stains. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, stains, marks*, and water spots on the surfaces. Furniture with cloth fabric has minor stains. | 4 | |||||
| The surfaces have obvious accumulation of dirt, dust, stains, marks*, and water spots on the surfaces. Furniture with cloth fabric has minor stains, all of which will be difficult to remove. Shows lack of attention | 5 | |||||
| Telephones/Computers/Printers/Xerox Machines/TV Monitors (exterior surfaces only) | ||||||
| No accumulation of dirt, dust, stains, marks*, or fingerprints; has a recently cleaned appearance. | 1 | 0 | ||||
| No accumulation of dirt, dust, stains, marks*, or fingerprints. Surfaces have a clean appearance. Upon close inspection, there are light appearances of streaks. | 2 | |||||
| The surfaces have noticeable dust, dirt, marks*, and water spots. | 3 | |||||
| The surfaces have conspicuous amounts of dust, dirt, fingerprints, marks* and fingerprints. | 4 | |||||
| The surfaces have obvious accumulation of dust, dirt, dust, marks*, water spots, and fingerprints, all of which will be difficult to remove. Shows lack of attention. | 5 | |||||
| Misc. Fixtures (Bulletin Boards, Pictures, Water Fountains, whiteboard, clock, pencil sharpener, glass/plexiglass desk covers, display cases, windows - up to 7-feet in height) | ||||||
| No accumulation of dirt, dust, water spots, fingerprints, streaks, smudges, marks*, or encrustation; has a recently cleaned appearance. Must not have a filmy appearance. | 1 | 0 | ||||
| No accumulation of dirt, dust, marks*, fingerprints, smudges, streaks, or encrustation. Surfaces have a clean appearance. Upon close inspection, there are light appearances of streaks, dust, fingerprints, and water spots. Must not have any signs of encrustation, dirt, or a filmy appearance. | 2 | |||||
| The surfaces have noticeable light dirt, dust, water spots, fingerprints, marks*, and small amount of streaks. Must not have any signs of encrustation, smudges, or filmy appearance. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, water spots, streaks, fingerprints, marks*, smudges and light encrustation. Must not have a filmy appearance. | 4 | |||||
| The surfaces have obvious accumulation of dirt, dust, streaks, marks*, water spots, fingerprints, smudges, and encrustation, all of which will be difficult to remove.; has a filmy appearance. Shows lack of attention. | 5 | |||||
| Entrance Door or Frame/Threshold/Walls/Wall & Ceiling Vents (if accessible) | ||||||
| No accumulation of dirt, dust, stains, marks*, or fingerprints; has a recently cleaned appearance. | 1 | 0 | ||||
| No accumulation of dirt, dust, stains, marks*, or fingerprints. Surfaces have a clean appearance. Upon close inspection, there are light appearances of dust and streaks. | 2 | |||||
| The surfaces have noticeable light dirt, dust, water spots, fingerprints, marks*, and small amount of streaks or smudges. Must not have any signs of combination of streaks and smudges or a filmy appearance. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, water spots, fingerprints, marks*, streaks, and smudges. Must not have a filmy appearance. | 4 | |||||
| The surfaces have obvious accumulation of amounts of dirt, dust, water spots, fingerprints, marks*, streaks, smudges, and have a filmy appearance, all of which will be difficult to remove. Shows lack of attention. | 5 | |||||
| Trash Can/Recycle Can (clean interior and exterior surfaces; replace torn and/or stained bags) | ||||||
| No accumulation of dirt, dust, buildup or streaks; has a recently cleaned appearance. Trash container holds only daily waste and is odor-free. | 1 | 0 | ||||
| No accumulation of dirt, dust, buildup or streaks; has a cleaned appearance. Trash container holds only daily waste and is odor-free. | 2 | |||||
| The surfaces have noticeable light dirt, dust, and small amount of streaks. Trash container holds more than a day's amount of waste and has some odor. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, and buildup. Trash container holds more than a day's amount of waste and has obvious odor. | 4 | |||||
| The surfaces have obvious accumulation of dirt, dust, and streaks, and will be difficult to remove. Trash container holds more than a day's amount of waste and has an overwhelming odor. Shows lack of attention. | 5 | |||||
| Floor Surfaces/Floor Drains (all floor surface types) | ||||||
| No accumulation of dirt, dust, debris, buildup or streaks; has a recently cleaned appearance. Floor drain(s) is/are odor-free. | 1 | 0 | ||||
| No accumulation of dirt, dust, debris, buildup or streaks; has a cleaned appearance. Floor drain(s) is/are odor-free. | 2 | |||||
| The surfaces have noticeable light dust, small amount of streaks and no buildup dirt. Floor drain(s) is/are not odor-free. | 3 | |||||
| The surfaces have conspicuous amounts of dirt, dust, and buildup. Floor drain(s) is/are not odor-free. | 4 | |||||
| The surfaces have obvious accumulation of buildup dirt, dust, and streaks, all of which will be difficult to remove. Floor drain(s) is/are not odor-free. Shows lack of attention. | 5 |
| Building Name: |
| Inspected By: |
| Inspection Date: |
| Time: |
| Employee's Name: |
EMPLOYEE'S CLEANING SCORE
EMPLOYEE'S CLEANING SCORE 0
Rating (Percentage)
APPARating
| APPA LEVELS | APPA CLEANING LEVEL RATING | CLEANING SCORE (%) |
| Orderly Spotlessness | 1 | 100 |
| 2 | N/A | |
| APPA LEVELS | 3 | CLEANING SCORE (%) |
| Ordinary Tidiness | 4 | 89 |
| 5 | N/A | |
| APPA LEVELS | CLEANING SCORE (%) | |
| Casual Inattention | 70 | |
| N/A | ||
| APPA LEVELS | CLEANING SCORE (%) | |
| Moderate Dinginess | 65 | |
| N/A | ||
| APPA LEVELS | CLEANING SCORE (%) | |
| Unkempt Neglect | 50 | |
| N/A |
Calendar Dates
Days-Maintenance Appearance
| Day of the Week | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance | Maintenance Appearance |
| Sunday | Lights | Light Cover | Ceiling Tile | Flooring | Ceiling | Walls |
| Monday | Out | Missing | Missing | Missing | Damaged | Missing tile |
| Tuesday | More than one light out | Cover broken | More than one missing | More than one missing | Unkempt Appearance | Damaged |
| Wednesday | All lights working | Dust exterior | Stained or damaged | Torn or damaged | Peeling Paint | Unkempt Appearance |
| Thursday | Dirt and bugs interior | Dirty appearance | Worn in Appearance | Ceiling is adequate | Peeling Paint | |
| Friday | All light covers adequate | All ceiling tiles adequate | Flooring is adequate | Walls are adequate | ||
| Saturday |
Bar Chart Data
| red | yellow | green | |
| Standard Level | 80 | 10 | 20 |
| Employee's Cleaning Score | 0 | 0 | 0 |
Overall Space Rating
Overall Physical Condition of Space Chose one
Excellent: new or like new 1
Good: minor wear/tear 2
Fair: looking old, wear/tear obvious, needs repairs 3
Poor: significant wear/tear, repair requests submitted 4
Unsatisfactory: major attention required 5 image1.emf
File details come from the government source that posted it. Updated .