32701-13804_Mandatory_Pre-Bid_02-10-2026.pdf
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- Attached to
- Little White Oak Reclamation Project
- Solicitation number
- Event 32701-13804
- Issued by
- Carter County, Tennessee
About this file
This is a mandatory pre-bid conference notice issued by the Central Procurement Office for the Tennessee Department of Environment and Conservation's Little White Oak Reclamation Project. The project encompasses a 24-month environmental restoration initiative covering 65.3 acres of abandoned strip mine areas across three sites in Campbell County, Tennessee. Required services include clearing and grubbing 65.3 acres, area grading and excavation of 61.3 acres, landslide grading on 4 acres, installation of 3,765 tons of riprap, 8,000 square yards of filter fabric, 11,100 linear feet of silt retention barriers, stream channel and riparian habitat restoration, road maintenance, and vegetation establishment. A mandatory pre-bid site visit is scheduled for February 10, 2026, at 10:00 AM EST at 1090 Little White Oak Road, Duff, TN 37729 (coordinates: N 36.52115, W -84.0571). Attendance at this site visit is required for bid eligibility. The bid submission period runs from January 15, 2026, at 8:00 AM CST through March 2, 2026, at 2:00 PM CST, with electronic submissions required through the EDISON system.
The contract is valued at over $1.5 million and is federally funded through the U.S. Department of Interior's Office of Surface Mining. Federal requirements include Davis-Bacon Act prevailing wage standards and Build America domestic procurement preferences mandating that all materials and products be produced in the United States. Contractors must be certified through the Applicant Violator System (AVS) and cannot have outstanding violations with the Office of Surface Mining. Bidders must provide documentation of tax registration, valid contractor's license, company information, and certifications regarding non-debarment and compliance with state procurement rules. Mandatory insurance requirements include workers' compensation, commercial general liability, automobile liability, and pollution liability coverage. A performance bond at 100% of the maximum contract liability and a payment bond at 25% of the maximum liability are required. The contract includes options for the State to extend the term up to an additional 180 days, with a maximum total contract duration of 60 months. The contract will be awarded to the qualified bidder offering the lowest cost that meets all specified requirements and technical specifications.
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Text version
PREBID INFORMATION
Event Number: 32701-13804 Little White Oak Reclamation Project
A MANDATORY pre-bid site visit will be conducted by the Central Procurement Office for this solicitation. Attendance of this pre-bid site visit IS REQUIRED in order to submit a bid.
A pre-bid site visit will be conducted by the Central Procurement Office for this solicitation at the date, time and location specified below:
Date/Time:
Location:
February 10, 2026, at 10:00 AM EST
1090 Little White Oak Road
Duff, TN 37729
Coordinates: N 36.52115, W -84.0571
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid.
Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use.
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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