3-SLCI27003 Attachment 2 Scope of Work.docx

ATTACHMENT 2: SCOPE OF WORK

FIRE TRAINING TOWER MAINTENANCE

I. GENERAL

A. Contractor, if doing business under an assumed name, i.e. an individual, association, partnership, corporation, or otherwise, shall be registered with the Utah State Division of Corporations and Commercial Code.

B. Contractor shall assume full responsibility for damage to City property caused by Contractor's employees or equipment as determined by designated City personnel.

C. Contractor shall be solely responsible for the safety of Contractor's employees and others relative to Contractor's work, work procedures, material, equipment, transportation, signage, and related activities and equipment.

D. Contractor shall possess and keep in force all licenses and permits required to perform services under this Agreement.

E. No guarantee of the actual service/product requirement is implied or expressed by this Agreement. Service requirements shall be determined by actual need.

II. BACKGROUND

The existing systems within the training tower are the Kidde FireTrainer®T2000 and the O1000 Live Fire Training Systems for City's Fire Department. Preventive maintenance and service has been performed on a semi-annual basis since the training tower began operation. The training tower facility is a 5-story concrete training tower with 4 gas fed props on the interior. Each story measures approximately 70 feet x 115 feet with a total usable training area of approximately 20,000 square feet. The props mentioned in SLCI27003 Attachment 2 Scope of Work are used approximately 100 days per year.

The following props are contained in the facility:

1) Car prop – Metal car shaped prop located on the ground level with access from the north exterior roll up door. This prop can produce fire from the engine, passenger, and trunk compartments as well as the ground. This prop can also produce smoke from an external smoke generator.

2) Storage prop – Metal shaped boxes located on the ground level with access from outside (west), and also access from the interior hallway/stairwell. This prop can produce fire and smoke from the metal shaped boxes, and also can produce a fire rollover effect. This prop can also produce smoke from an external smoke generator.

3) Apartment prop – Bed shaped metal prop that can be accessed from the interior hallway, second floor as well as exterior staircase in the northwest corner. This prop can produce fire from the bed, as well as a rollover effect above the bed. This prop can also produce smoke from an external smoke generator.

4) High rise prop – Desk shaped metal prop that can accessed from the 5th floor north and south stairwells. This prop can produce fire from the desk as well as a rollover effect. This prop can also produce smoke from an external smoke generator.

III. RESPONSIBILITIES OF CONTRACTOR

The responsibilities of the awarded Offeror include, but shall not be limited to, the following.

A. Planned (Preventative) Support.

1. At the predetermined interval of January and July of each contract year, Contractor shall schedule and perform a site visit by a trained technician to evaluate the Kidde Fire Trainer®T2000 and O1000 fire training systems located at 1600 South Industrial Road, Salt Lake City, Utah and implement all scheduled adjustments and parts replacements to ensure that the systems are at a fully operational state. This service shall include the following:

a. Check the operating performance of all fireplaces and make adjustments as required.

b. Clean and/or replace all filter elements.

c. Inspect all fans and blowers and lubricate all bearings.

d. Inspect all pilot spark igniters and replace as required.

e. Inspect all pilot spark flame rods and replace as required.

f. Inspect the fuel control station and make adjustments as required.

g. Clean the fuel control station inlet strainer.

h. Inspect and calibrate all gas detection assemblies and replace sensor elements as required.

i. Inspect and adjust all smoke generators.

j. Inspect the Programmable Logic Controller battery and replace as required.

k. Clean all equipment cabinets.

l. Any additional preventative maintenance necessary.

The awarded Offeror shall schedule with City and provide two (2) scheduled support visits per year in the months of January and July. The approximate length of each visit shall be three (3) days. The optimum number of scheduled preventive maintenance visits per year and the duration of those visits will be determined by the Offeror recommendation in their proposal in accordance with their experience and expertise in order to keep the training tower in proper working condition.

2. Unplanned (Corrective) Technical Support. Upon receipt of a request from City, the awarded Offeror shall schedule a site visit by a trained technician to evaluate and repair the Fire training equipment. The complexity of the required repair shall determine the length of the required visit. The awarded Offeror shall furnish all parts, material, and labor required to effect said repair.

B. Extent of Coverage.

1. Items to be maintained. Contractor’s responsibility for Technical Support includes the Kidde Fire Trainer®T2000 and O1000 live fire training system hardware and software as described in the Operation and Maintenance Manual for these systems. Contractor’s technical support program includes replacement of any part in the system that may fail during normal system usage.

2. Exclusions. Contractor shall not be held responsible for any of the following:

a. System hardware that has been abused or damaged by the City.

b. Loss of City’s ability to train because of conditions beyond Contractor’s control.

C. Inspection and Acceptance.

1. Inspection – During the progress of the work and up to the date of equipment acceptance, awarded offeror shall at all times afford the representatives of City every reasonable, safe and proper opportunity for inspecting all work done or being done at the delivery site and also at the place of manufacture or preparation.

2. Acceptance – Within five (5) days of completion of the maintenance services, awarded offeror shall notify City in writing of the date of completion. The completion of maintenance provided by the awarded offeror shall be signed by City at successful completion of each maintenance service if City has no concerns/no issues are found.

D. Delays and Extension of Time. Should awarded offeror be delayed in the installation or in the completion of work by the act, neglect or default of City, or by other contractors not under the control of awarded offeror, or by alterations, additional work, public laws, regulations, or acts of public officials, or by strikes, lockouts, embargoes, fire, earthquake, windstorm, floods or other actions of the elements, acts of war or the public enemy, inability to obtain materials, or by any cause beyond Contractor’s control, which it could not have reasonably foreseen and provided against, then the time allowance hereinabove fixed for the completion of the work shall be extended, at a minimum, for a period equivalent to the delay.

E. Awarded Contractor shall warrant all services provided to the extent the resulting work product shall remain functional and in good order for a minimum of one (1) year from the date of final payment for the work.

III. RESPONSIBILITIES OF CITY

A. City shall perform all interim maintenance tasks as described in the Operation and Maintenance Manual and maintain a log of all tasks performed. City will be responsible for keeping the equipment and associated equipment and associated equipment rooms neat and clean. If awarded offeror is required to perform tasks such as cleaning spilled smoke fluid from internal components due to improper handling in order to effect scheduled support, awarded offeror will bill the service at the rates outlined under unplanned corrective maintenance to perform the cleanup.

B. Approved Materials. All parts required during interim maintenance of the Fire Training Equipment shall be selected in accordance with the approved parts list provided in the Operation and Maintenance Manual.