3-PII+Questionnaire (1).xlsx

This is a Personally Identifiable Information (PII) questionnaire associated with the Utah State Board of Education's (USBE) Migrant Education Data System Request for Proposals (Solicitation #USBE-JB26296-RFP). The questionnaire serves as a data inventory checklist to identify which student, educator, parent, and payment card data elements will be utilized by the proposed system. The document enumerates specific PII categories including student assessment scores, communications data, behavioral records, demographics, enrollment information, special indicators, contact information, performance data, program memberships, survey responses, and student work products. Additionally, it requests disclosure of educator PII such as name, gender, date of birth, identification numbers, school and class assignments, salary and license information, as well as parent or guardian contact information. The questionnaire also includes a section for reporting any credit card (PCI) protected data that may be processed or stored by the system.

The USBE is procuring a comprehensive migrant education data system with a maximum contract budget of $170,000 for a five-year term, with the right to terminate at any time according to state standard terms and conditions. The system must upload migrant student data to MSIX on a daily basis and provide required reporting functionality. This questionnaire functions as a compliance and transparency tool, requiring offerors to identify and document all data elements their proposed system will collect, store, or utilize, thereby enabling USBE to assess data handling practices, security requirements, and regulatory compliance for student privacy protection.