3_Appendix_C_-_SOQ_Requirements_-_Multi-Year_Agreements.docx

Appendix C - Statement of Qualifications Requirements Geographic Information Systems Projects

The Request for Qualifications shall include the following information in the order listed. Upload all responses as one PDF labeled “Statement of Qualifications Requirements”. Page size shall be limited to 8 ½ x 11.

The Bid Proposal shall be limited to 75 pages. Proposals in excess of 75 pages may be deemed non-responsive by the Procurement and Supply Management Director. A cover page or section divider pages are not included in the total page count.

While the use of SF330 Forms is not required, the Proposal must include all information as outlined in the SF330.

A. Submittal Requirements

Section

Transmittal Letter

Table of Contents/PDF Bookmarks

Project Team (SF 330, Sections A – E)

Experience and Reference Projects (SF 330, Sections F – G)

Firm Specific Qualifications

Project Approach

Safety

CADD and GIS capabilities

General Qualifications (SF 330, Part II)

References

City of St. Petersburg Experience

Contractual Failures

Business Enterprise Outreach and Utilization

Licenses

Maximum Number of Pages for SOQ Responses - 75

B. Transmittal Letter

Offerors must submit a transmittal letter on the firm’s letterhead. It must be signed by a representative of the offeror authorized to sign such material and to commit the offeror to the obligations contained in the SOQ. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

C. Table of Contents/PDF Bookmarks

Include a Table of Contents and Bookmark each section of the PDF.

D. Project Team (SF 330, Sections A – E)

In this section, the offeror must use SF 330 Part I, A – E to describe the composition and organization of the team.

Identify any other firms (such as sub-contractors and sub-consultants) included on the project team along with the offeror.

The organizational chart should indicate the reporting relationships and responsibilities of the offeror, including any subconsultants and subcontractors.

Key personnel shall include the offeror's project manager and LEED or ENVISION Lead, at least one (1) substitute project manager, and other individuals with specific skills relevant to the anticipated work. The proposed project manager and the proposed substitute shall have a minimum of ten (10) years of applicable experience and shall remain with the project throughout the term of the City's standard agreement. The project manager or LEED or ENVISION Lead shall not be replaced or substituted without the prior approval of the City. The City may request an interview with the short-listed firm's proposed project managers. The key project manager or their approved substitute(s) shall be available for all meetings. Experience included on the resume(s) must be limited to projects completed within the past ten (10) years.

E. Experience and Reference Projects (SF 330, Sections F – G)

In this section, the offeror must use SF 330 Part I, F – G to describe the performance history and experience of the project team on similar projects.

The information should demonstrate the firm’s ability to work cooperatively with multiple clients and any third-party. Submit a combination of five (5) reference projects and continuing services contracts completed in the past five (5) years that demonstrate relevant experience. For continuing services contract references, include a list with a single sentence description of the project(s) completed under the continuing services contract.

F. Additional Information (SF 330, Section H)

1. Firm Specific Qualifications The offeror should identify the key strengths of the firm. Highlight capabilities and areas of specialization provided by the firm.

2. Project Approach The offeror should identify the process utilized on other continuing services contracts and the process envisioned for the services identified in this RFQ to ensure task authorizations meet expectations. This should include the process envisioned for interfacing with the City through the project manager. If sub-consultants are part of the team, describe the specific scope of work for each firm’s services and specifically in which types of projects the subconsultants will participate. Describe the firms approach to the management of subconsultants and subcontractors.

3. Safety Provide a discussion on the firm’s approach to safety.

4. CADD and GIS capabilities Provide a discussion on the firm’s CADD and GIS capabilities. The City currently uses AutoCAD Civil 3D 2024, ESRI ArcMap 10.8 & ESRI ArcPro Version 3.0. All submitted electronic drawings will need to be compatible with this version of CADD.

5. General Qualifications (SF 330, Part II) Provide one (1) updated SF 330 Part II, for the offeror's office(s) which will provide services identified in this RFQ. Provide the same information for each subconsultant.

6. References Provide a list of three (3) client contact persons for whom the offeror has recently provided services similar in nature to the services identified in this RFQ.

7. City Experience Provide a list projects, including dates and contract amounts for previous and current work performed by offeror for the City of St. Petersburg.

8. Contractual Failures Describe any alleged, significant prior or ongoing contract failures, licensing or permit violations, claims on bonds, any civil or criminal litigation or investigation pending (including wage theft complaints filed) which involves the firm or in which the firm has been judged guilty or liable.

9. Business Enterprise Outreach and Utilization Proposers must indicate if the company is a SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. At a minimum, proposers must address the following:

A. A detailed description of your organization’s efforts to identify and contact City of St. Petersburg SBEs, MBEs, and WBEs to inform them of opportunities to work as subcontractors for this proposal.

i. Attending relevant opportunities offered by the City’s Office of Supplier Development including outreach events and matchmaking sessions.

ii. Documentation of planned or prior outreach efforts

B. Planned efforts such as mentoring, training, and other capacity building programs for SBE, MBE, and WBEs.

C. Detailed description of your organization’s process for ensuring small businesses have enough time and information to provide your firm with bids.

iii. Description of how your firm considers SBEs, MBEs, and WBEs in the development of proposal and bid packages.

iv. Explanation of how your firm ensures SBEs, MBEs, and WBEs understand the bid and specifications and are able to learn ways to improve.

D. Provide past performance in utilizing SBEs, WBEs, and WBEs on past projects within the last five (5) years.

E. Provide a detailed Subcontractor Utilization Form

10. Licenses Provide copies of offeror's and individual’s current applicable Florida License.