1_Appendix_A_-_Scope_of_Services.doc

Appendix A Scope of Services

APPENDIX A

SCOPE OF SERVICES

GEOGRAPHIC INFORMATION SYSTEM (GIS) PROJECTS

CITY OF ST. PETERSBURG, FLORIDA

1. INTENT

The services being requested will include, but not be limited to the services listed below. Geographic Information System projects may be funded by the City, SWFWMD, by other agencies or by a combination of funding sources. Projects funded in whole or part with non-City funds shall be designed in conformance with the funding agency’s requirements – i.e. SWFWMD.

A firm does not need to provide all services listed below to be considered. Firms that specialize in one or more of the services are encouraged to respond to this RFQ.

2. SCOPE

The scope is intended to provide Geographic Information System support for a broad range of disciplines and services. Services may include studies, evaluations, pilot projects, data collection and development, environment support, mapping and spatial analysis and other support as needed for the maintenance and operation of the City’s Geographic Information System and connected Business Systems. Selection will focus on individual services that align with anticipated needs within the Public Works Division. The following list is illustrative of the types of services that might be requested.

1. Project Management

2. Studies, pilots, and evaluations

3. Data Collection

(1) Drone Photography and Videography

(2) Remote Sensing

(3) 3D Laser Scanning

(4) 360 Photography

(5) Surveying and GPS

4. Building Information Modeling (BIM)

(1) Project planning

(2) Data processing, validation, and analysis

(3) Scan to BIM/Plan

(4) BIM to CAD/Revit/GIS

(5) Develop Standard Operating Procedures

5. Data and Script Development

(1) Create, manage, and analyze data sets to support resource management, solve engineering and project challenges.

(2) Script development and support (Python, Python Toolbox, Arcade, SQL)

6. Mapping and Analysis

(1) Prepare cartographic and map presentations for communicating engineering concepts, challenges, and utility locations.

7. Application Development and Support

(1) Prepare and support web applications and services within an Enterprise Portal or ArcGIS Online Environment.

8. Enterprise Systems Environment

(1) Desktop Environment Support – ArcMap & ArcPro

(2) Enterprise GIS Infrastructure - ArcGIS Server, Portal for ArcGIS, Web Adaptors, and Data Stores

(3) Enterprise Geodatabase Management

(4) System Integration - Integration with enterprise business systems

(5) Troubleshooting

9. Training and Workflow Development

(1) Training Development and Implementation

(2) Workflow review and Process Development

(3) Standard Operating Procedure (SOP) Documentation

10. Other related work.

3. CRIMINAL BACKGROUND CHECKS

The Consultant shall conduct a criminal history check (“Background Check”) for each subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055.

Prior to allowing a subconsultant/subcontractor employee regular access to the work site, the Consultant shall submit to the City's Design Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any Consultant, subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, the Consultant shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event the Consultant becomes aware that any subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, the Consultant shall immediately remove that employee from the work site.

An updated list of all subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Design Manager along with the cell phone number of the Consultant's representative responsible for those employees. At any time, the City may request to view the Background Checks of the Consultant, subconsultant/subcontractor employees working at the work site. The Consultant shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Consultant fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Consultant shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Consultant to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

The Consultant shall conduct a security background investigation that meets the standards set forth in Florida Statute Section 435.04 (“Level 2 Background Screening”) for each Contractor and subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-20, 65C-22 and 65C-25.

Prior to allowing a Contractor or subcontractor employee to perform Work at the work site, the Contractor shall submit to the Engineer an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event the Consultant becomes aware that any Contractor or subcontractor employee has been arrested or convicted for a disqualifying offense, Contractor shall immediately remove that employee from the work site.

An updated list of all Contractor and subcontractor employees with access to the work site shall accompany the affidavit and be provided to the Engineer along with the cell phone number of the Consultant's representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all Consultant, Contractor or subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Consultant fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Consultant shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a Contractor or subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the Consultant to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.