3-09 - COM JOC Section J Attachment J-C.1 - J-C.6 (REV May21)_EBB_R1 KMK.pdf

SECTION 01 20 00

ATTACHMENT J-C.1

HISTORICAL DATA

Date Description Amount

8/5/2014 Contract Basic Award $4,000,000.00

8/5/2014 2394 to 2370 OSP Fiber Optic $64,429.28

9/23/2014 ELMR OSP Cabling, 51 Area $555,135.54

1/6/2015 ELMR OSP Cabling, 51 Area, Mod. $123,993.31

1/27/2015 210824 PDS SIPRNet $61,346.95

5/11/2015 210824 PDS SIPRNet, Mod. $5,498.82

5/8/2015 2456, 2476, 24085 OSP Fiber Optic $27,057.68

4/10/2015 Range 213, 214, 215 OSP Cabling $690,032.75

8/6/2015 Range 213, 214, 215 OSP Cabling, Mod. 1 $0.00

9/25/2015 Range 213, 214, 215 OSP Cabling Mod. 2 $31,915.98

5/14/2015 MCTSSA Communications Cabling $194,376.93

4/20/2015 Fisher House Communications Cabling $20,099.96

5/21/2015 140121 SIPRNet $173,869.83

7/5/2015 13113 Category-6 Cabling $62,755.59

6/30/2015 1396 Communications Cabling $48,504.78

9/14/2015 1594 PDS SIPRNet $124,170.51

9/30/2015 1133 PDS SIPRNet $210,975.93

9/25/2015 MEF SIPRNet $145,487.86

9/28/2015 1164 Category-6 Cabling $203,343.29

4/21/2016 1164 Category-6 Cabling, Mod. 1 $11,419.90

9/30/2015 22300 Communications Cabling $223,085.04

9/30/2015 3332 Area Distribution Node $47,047.46

8/4/2016 1594 Communications Cabling $227,806.62

8/4/2016 12074 Category-6 Cabling $2,100.73

8/4/2016 33329 Category-6 Cabling $18,773.16

8/4/2016 23105 Communications Cabling $32,388.37

9/29/2016 23105 Communications Cabling, Mod. $8,445.83

9/28/2016 2241, 22113 Communications Cabling $48,341.47

9/29/2016 210702 Category-6 Cabling $13,373.81

3/24/2017 21605 Communications Cabling $99,671.59

4/4/2107 140199 Communications Cabling $67,314.18

5/11/2017 22105 Communications Cabling $16,047.37

Awarded to Date $3,558,810.52

ATTACHMENT J-C.2

DIVISION 01—GENERAL REQUIREMENTS

SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 01/08 SUMMARY OF WORK

Description of work covered in this Contract and is required for use in all projects.

01 14 00 07/07 RESTRICTIONS

Work and site restrictions.

01 20 00.00 02/10 PRICE AND PAYMENT PROCEDURES

Payment instruction paragraphs required for use in all projects.

01 30 00 08/08 ADMINISTRATIVE REQUIREMENTS

General administrative paragraphs.

01 33 00 11/08 SUBMITTAL PROCEDURES

01 35 26 11/08 GOVERNMENTAL SAFETY REQUIREMENTS

Safety and occupational health requirements for the protection of Contractor and Government personnel, property and resources.

01 42 00 11/08 SOURCES FOR REFERENCE PUBLICATIONS

Listing of organizations whose publications are referenced in other sections of the specifications.

01 45 02.10 11/08 NAVFAC QUALITY CONTROL FOR MINOR CONSTRUCTION

Quality Control for small construction projects and repair or maintenance work. It may also be used for minor elements or small quantities of work in larger projects at the discretion of the

Government.

01 50 00 10/07 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

Temporary construction facilities, safety systems, construction traffic provisions, construction signage and controls over Contractor operations required for use in all projects.

01 57 19.00 20 11/08 TEMPORARY ENVIRONMENTAL CONTROLS Environmental Protection and other environmental temporary controls.

01 57 23 04/08 TEMPORARY STORM WATER POLLUTION CONTROL

Temporary construction measures most used in complying with the Best Management Practices of the storm water pollution prevention plan as required by a NPDES Permit.

01 62 35 07/06 RECYCLED / RECOVERED MATERIALS

Use of products containing recycled or recovered materials.

01 75 00 10/06 STARTING AND ADJUSTING

System testing and acceptance.

01 78 00 01/08 CLOSEOUT SUBMITTALS

Closeout submittals including: revised project documents, warranty management, testing, adjusting and balancing, O & M manuals, and final cleaning.

01 78 23 07/06 OPERATION AND MAINTENANCE DATA

Operation and maintenance (O&M) data normally shipped by a manufacturer at the same time as his associated piece of equipment is shipped. The requirements specified herein are intended to require those items of O&M data normally expected from the manufacturer of the associated equipment.

End of General Requirements Table of Contents

SECTION 01 11 00

SUMMARY OF WORK

01/08

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work includes maintenance, repair, minor construction and incidental related work.

1.1.2 Location

The work shall be located at the Marine Corps Base, Camp Pendleton, California and Naval Weapons Station

Seal Beach, Detachment Fallbrook; Fallbrook, California or approximately as indicated. The exact location will be shown by the Contracting Officer.

1.2 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, the Contractor shall arrange with the Contracting Officer via the Contracting Officer

Representative a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.3 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and

Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.4 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of excavation. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground, pier deck or paved surface where existing underground utilities or utilities encased in pier structures are discovered. Verify the elevations of existing piping, utilities, and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.4.1 Notification Prior to Excavation

Notify the Contracting Officer via the Contracting Officer Representative at least 21 days prior to starting excavation work.

1.5 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer via the Contracting Officer Representative to be salvaged shall remain the property of the Government.

The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located within Camp Pendleton.

Contractor shall maintain property control records for material or equipment designated as salvage. Contractor's system of property control may be used if approved by the Contracting Officer via the Contracting Officer

Representative. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

-- End of Section --

SECTION 01 14 00

WORK RESTRICTIONS

07/07

1.1 SPECIAL SCHEDULING REQUIREMENTS

b. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work. Specific items of work to which this requirement applies include:

(1) Health and Safety

(2) Fire Protection and Security Systems

a. Permission to interrupt any Activity roads, railroads, and/or utility service shall be requested in writing a minimum of 21 calendar days prior to the desired date of interruption.

b. The work under this Contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations.

Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.2.1.1 Sub-Contractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and Sub-Contractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 Identification Badges

RapidGate/DBIDS program for business partners. A RapidGate/DBIDS Badge that is issued to employees are required to present their Badge to gain entry to Camp Pendleton facilities, and must wear and display the Badge at all times while on the premises. RapidGate/DBIDS Program Enrollment. Business partners may enroll by calling EID Passport at 877-RapidGate/DBIDS (877-727-4342) and provide a Camp Pendleton Authorized

Facility Contact (AFC) that includes a name, phone number, and e-mail address. Once request is received, final authorization to participate in the RapidGate/DBIDS Programs will be granted by AC/S Security and Emergency

Services Office.

1.2.1.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of NAVFAC except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer via the Contracting Officer Representative will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours shall consist of an 8.5 hour period, Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress.

During periods of darkness, the different parts of the work shall be lighted in a manner approved by the

Contracting Officer via the Contracting Officer Representative.

1.2.4 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and

Government holidays. Conform to procedures required in the paragraph "Work outside Regular

Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The

Government will operate the control devices as required for normal conduct of the work. The

Contractor shall notify the Contracting Officer via the Contracting Officer Representative giving reasonable advance notice when such operation is required.

SECTION 01 20 00.00 20

PRICE AND PAYMENT PROCEDURES

02/10

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

(2009) Construction Equipment Ownership and Operating Expense Schedule, Vol 9

1.2 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8.

1.3 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.3.1 Content of Invoice

Request for payment in accordance with the terms of the Contract shall include the following: If DFARS Clause

252.232-7006 is present in the Contract, documents shall be provided as attachments in Invoice, Receipt, Acceptance, and Property Transfer (iRAPT), which was formerly known as WAWF. The maximum size limit of each attachment is less than 2 megabytes, but there are no limits to the number of attachments. If a document cannot be attached to iRAPT due to system or size restrictions it shall be provided as instructed by the Contracting

Officer.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 shall include certification by the Quality

Control (QC) Manager as required by the Contract.

b. The Contract Performance Statement on NAVFAC Form 7300/30, showing in detail: the estimated cost, percentage of completion, and value of completed performance.

c. Include Contractor's Final Release Form. Final invoice shall be accompanied by the Final Release Form. If the

Contractor is incorporated, the release shall contain the corporate seal. An officer of the corporation shall sign the release and the corporate secretary shall certify the release.

For final invoices being submitted via iRAPT, the original Contractor's Final Release Form must be provided directly to the respective Contracting Officer prior to submission of the final invoice.

Once receipt of the original Final Release Form has been confirmed by the Contracting Officer via the

Contracting Officer Representative, the Contractor shall then submit its final invoice and attach a copy of the

Final Release Form in iRAPT.

d. Contractor Safety Self Evaluation Checklist.

e. Other supporting documents as requested.

1.4 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.4.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this Contract will, at the discretion of the Contracting Officer via the Contracting Officer Representative, be subject to reductions and/or suspensions permitted under the FAR and agency regulations including the following in accordance with "FAR

32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this Contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the

Contractor; and

d. Failure to provide up to date record drawings not current as stated in Contract Clause "FAC 5252.236-9310, Record Drawings."

1.4.2 Payment for Materials Offsite

Payments may be made to the Contractor for materials stored off construction sites under the following conditions:

a. Conditions described in the paragraph entitled "Payments to the Contractor";

b. Material within 40 miles of the construction site;

c. Materials adequately insured and protected from theft and exposure;

d. Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments.

Items such as steel, machinery, pipe and fittings, precast/pre-stressed concrete piles, and electrical cable are acceptable; items such as gypsum wallboard, glass, insulation, and wall coverings are not;

e. Materials in transit to the job site or storage site are not acceptable for payment; and

f. Conditions specified in "FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts."

1.5 EQUITABLE ADJUSTMENTS: WAIVER AND RELEASE OF CLAIMS

a. Whenever the Contractor submits a claim for equitable adjustment under any clause of this Contract which provides for equitable adjustment of the Contract, such claim shall include all types of adjustments in the total amounts to which the clause entitles the Contractor, including, but not limited to, adjustments arising out of delays or disruptions or both caused by such change.

b. Except as the parties may otherwise expressly agree, the Contractor shall be deemed to have waived (1) any adjustments to which it otherwise might be entitled under the clause where such claim fails to request such adjustments, and (2) any increase in the amount of equitable adjustments additional to those requested in its claim.

c. The Contractor agrees that, if required by the Contracting Officer, he will execute a release, in form and substance satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid equitable adjustment. The Contractor further agrees that such release shall discharge the Government, its officers, agents and employees, from any further claims, including but not limited to, further claims arising out of delays or disruptions or both caused by the aforesaid change.

1.6 CHANGE ESTIMATES

In making all equitable adjustments under the Changes Clause, compensation for additions will be based upon estimated costs at the time the work is performed and credit for deductions will be based upon estimated costs at the time the Contract was made. In arriving at the amount of the change in price, if any, allowance may be made for profit overhead and general expenses, plant rental and other similar items.

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/08

The majority of the JOC Task Orders will utilize section 01 30 00 to document Construction progress.

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of contact personnel; G, Construction schedule; G, Material; G, Permits; G,

1.2 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this Contract the following minimum insurance coverage:

a. Comprehensive general liability: $500,000 per occurrence

b. Automobile liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

C. Workmen’s compensation as required by Federal and State workers' compensation and occupational disease laws.

d. Employer’s liability coverage of $100,000, except in States where workers compensation may not be written by private carriers,

e. Others as required by California State

1.3 CONTRACTOR PERSONNEL REQUIREMENTS

1.3.1 Sub-Contractors and Personnel

Furnish a list of contact personnel of the Contractor and Sub-Contractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.2 Sub-Contractor Special Requirements

1.3.2.1 Asbestos Containing Material

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All Contract requirements of Section 02 82 16.00 20, "Engineering Control of Asbestos Containing Materials" assigned to the Private Qualified Person (PQP) shall be accomplished directly by a first tier Sub-Contractor.

1.3.3 Contractor Personnel Requirements

Failure to obtain entry approval will not affect the Contract price or time of completion.

1.4 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual shall also have fluent English communication skills.

1.5 PRECONSTRUCTION CONFERENCE

After award of the Contract but prior to commencement of any work at the site, meet with the Contracting Officer via the Contracting Officer Representative to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major Sub-Contractors who will engage in the work shall also attend.

1.6 PARTNERING

LEVEL C PARTNERING: To most effectively accomplish this Contract, the Government requires the formation of a cohesive partnership with the Contractor and its Sub-Contractors. The partnership will draw on the strength of each organization in an effort to achieve a quality project done right the first time, within budget, on schedule, and without any safety mishaps. This level of partnering discusses partnering concepts and benefits and should become a part of the preconstruction conference. The senior Contracting Officer Representative and senior

Contractor representative present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. Partnering sessions should be held at or near the location of the Activity

Contracting Office. The participants shall bear their own costs for meals, lodging, and transportation associated with partnering.

1.7 AVAILABILITY OF CADD DRAWING FILES

After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will only be made available to the Contractor for use in preparation of construction data related to the referenced

Contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the

Contractor and without liability or legal exposure to the Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The

Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the Contract documents, including and without limitation, the need to check, confirm and coordinate the work of all Contractors for the project.

file:///F:/SPECSINTACT/JOBS/JOC/prntdata/02%2082%2016.00%2020.doc

If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this Contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.8 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after

Contract award, the Contractor shall provide the Contracting Officer and his/her representatives a single (only one) e-mail address for electronic communications from the Contracting Officer and his/her representatives related to this Contract including, but not limited to Contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing via the Contracting Officer Representative, of any changes to this email address.

SECTION 01 33 00

SUBMITTAL PROCEDURES

11/08

1.1 DEFINITIONS

1.1.1 Submittal

Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.1.2 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal

Description (SD) numbers and titles as follows:

Submittals which are required prior to a commencing work on site.

Certificates of insurance; G

Surety bonds; G

List of proposed Sub-Contractors; G

List of proposed products; G

Construction Progress Schedule; G

Submittal register; G

Health and safety plan; G

Work plan; G

Quality control (QC) plan; G

Environmental protection plan; G

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the Contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of Contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements.

Must be dated after award of project Contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Sub-Contractor through the

Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and

Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction Contract. For example, Record

Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase Contract.

1.1.3 Approving Authority

Office or designated person authorized to approve submittal.

1.1.4 Work

As used in this section, on- and off-site construction required by Contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are Submit the following in accordance with this section.

Submittal register; G

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.4 PREPARATION

1.4.1 Transmittal Form

1.4.2 Identifying Submittals

When submittals are provided by a lower tier Contractor the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction Contract number.

c. Date of the drawings and revisions.

d. Name, address, and telephone number of Sub-Contractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

1.4.3 Format for SD-02 Shop Drawings

a. Shop drawings are not to be less than 8.5 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

b. Present A4 8.5 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

d. Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government Contract number in the margin, immediately below the title block, for each drawing.

e. Reserve a blank space, no smaller than 3 inches on the right-hand side of each sheet for the

Government disposition stamp.

f. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the Contract drawings. Identify materials and products for work shown.

g. Include the nameplate data, size and capacity on drawings. Also include applicable federal, military, industry and technical society publication references.

1.4.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

a. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

d. Provide product data in metric dimensions. Where product data are included in preprinted catalogs with English units only, submit metric dimensions on separate sheet.

e. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

f. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM

International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters

Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

g. Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of construction effort.

h. Submit manufacturer's instructions prior to installation.

1.4.5 Format of SD-04 Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to A4 8 1/2 by 11 inches.

(3) Sample of Materials Exceeding A4 8 1/2 by 11 inches: Cut down to A4 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10-inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

(7) Sample Panel: 4 by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated.

Incorporated samples are to be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final cleanup of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.4.6 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8.5 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.4.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

a. Provide reports on 8.5 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.4.8 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23 OPERATION AND MAINTENANCE

DATA for O&M Data format.

1.4.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

a. When submittal includes a document, which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

b. Provide all dimensions in administrative submittals in metric. Where data are included in preprinted material with English units only, submit metric dimensions on separate sheet.

1.5 QUANTITY OF SUBMITTALS

1.5.1 Number of Copies of SD-02 Shop Drawings

Submit one digital copy of submittals of shop drawings requiring review and approval only by QC organization and one digital copy of shop drawings requiring review and approval by Contracting Officer.

1.5.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer’s Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.5.3 Number of Samples SD-04 Samples

a. Submit one sample, or one set of samples showing range of variation, of each required item.

One approved sample or set of samples will be retained by approving authority.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.5.4 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.5.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports file:///F:/SPECSINTACT/JOBS/JOC/prntdata/01%2078%2023.doc

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.5.6 Number of Copies of SD-10 Operation and Maintenance Data

Submit one copy of O&M Data to the Contracting Officer via the Contracting Officer Representative for review and approval.

1.5.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, submit one set of administrative submittals digitally.

1.6 VARIATIONS / SUBSTITUTION REQUESTS

Variations from Contract requirements require Government approval pursuant to Contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.6.1 Considering Variations

Discussion with Contracting Officer via the Contracting Officer Representative prior to submission, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value

Engineering Change Proposal (VECP).

Specifically point out variations from Contract requirements in transmittal letters.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.6.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer via the Contracting Officer

Representative, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.6.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this Contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.6.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of working days will be allowed for consideration by the

Government of submittals with variations.

1.7 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns

(c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. The Government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal.

1.7.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals.

Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

1.7.2 Contractor Use of Submittal Register

Update the following fields with each submittal throughout Contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.7.3 Approving Authority Use of Submittal Register

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.7.4 Contractor Action Code and Action Code

Entries for columns (j) and (o), are to be used are as follows (others may be prescribed by Transmittal Form):

NR - Not Received

AN - Approved as noted

A - Approved

RR - Disapproved, Revise, and Resubmit

1.7.5 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

1.8 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time.

No delay damages or time extensions will be allowed for time lost in late submittals. An additional 10 calendar days will be allowed and shown on the register for review and approval of submittals for:

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the Contract documents will be listed on the register. If a submittal is called for but does not pertain to the Contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the Contract documents but which have been omitted from the register or marked "N/A".

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

e. Except as specified otherwise, allow review period, beginning with receipt by approving authority, which includes at least working days for submittals for QC Manager Approval and working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting

Officer approval begins when Government receives submittal from QC organization.

f. For submittals requiring review by fire protection engineer, allow review period, beginning when

Government receives submittal from QC organization, of working days for return of submittal to the

Contractor.

g. Period of review for each resubmittal is the same as for initial submittal.

1.8.1 Reviewing, Certifying, Approving Authority

The QC organization is responsible for reviewing and certifying that submittals are in compliance with Contract requirements. Approving authority on submittals is QC Manager unless otherwise specified for specific submittal. At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item, indicates Contracting Officer is approving authority for that submittal item.

1.8.2 Constraints

a. Conform to provisions of this section, unless explicitly stated otherwise for submittals listed or specified in this Contract.

b. Submit complete submittals for each definable feature of work. Submit at the same time components of definable feature interrelated as a system.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.8.3 QC Organization Responsibilities

a. Note date on which submittal was received from Contractor.

b. Review each submittal; and check and coordinate each submittal with requirements of work and

Contract documents.

c. Review submittals for conformance with project design concepts and compliance with Contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC Manager is approving authority, take appropriate action on submittal from the possible actions defined in paragraph entitled, "Actions Possible."

(2) When Contracting Officer is approving authority or when variation has been proposed, forward submittal to Government with certifying statement or return submittal marked "not reviewed" or

"revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is Contracting Officer, QC organization will certify submittals forwarded to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with Contract Number, in compliance with the Contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer _____________________, Date _______

(Signature when applicable)

Certified by QC Manager _____________________________, Date ______"

(Signature)

(2) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to Contractor as "Approved" or "Approved as Noted."

"I hereby certify that the (material) (equipment) (article) shown and marked in this submittal and proposed to be incorporated with Contract Number, is in compliance with the Contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer ______________________, Date ______

(Signature when applicable)

Approved by QC Manager _______________________________, Date _____"

(Signature)

g. Sign certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. The use of original ink for signatures is required.