Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

UNINTERRUPTED POWER SYSTEMS MAINTENANCE,

REPAIRS, REPLACEMENT, & INSTALLATION

SOLICITATION NO.: 26-8619

ZACHARY SCHEID, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-1291

Zachary.Scheid@collier.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 26-8619

PROJECT TITLE: UNINTERRUPTED POWER SYSTEMS MAINTENANCE, REPAIRS,

REPLACEMENT & INSTALLATION

PRE- BID MEETING: N/A

LOCATION: N/A

DUE DATE: December 22, 2025 at 3:00 p.m.

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. All references to “Vendor” are also referred to as “Contractor” and “Bidder.”

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

Historically, County departments have spent approximately $150,000.00 annually for this service; however, this may not be indicative of future buying patterns.

BACKGROUND

Collier County Divisions are responsible for maintaining Uninterruptible Power Supply (UPS) systems in various County-owned and leased facilities, as well as in other operational applications supporting essential County functions. This includes battery maintenance and replacement to ensure reliable performance. To ensure continued system reliability and operational integrity, the County intends to establish a contract for comprehensive UPS services that include preventive maintenance, corrective maintenance, replacement, new installation and urgent repair support.

TERM OF CONTRACT

The contract term, if an award(s) is made, is intended to be for an initial three (3) years with one (1) two (2) year renewal option.

Prices shall remain firm for the initial term of the awarded contract.

Surcharges will not be accepted in conjunction with the awarded contract, and such charges should be incorporated into the pricing structure.

The County Manager, or the County Manager’s designee, may extend the contract under all the terms and conditions contained in the awarded contract for up to one hundred and eighty (180) days. The County Manager or designee shall give the Contractor written notice of the County's intention to extend the contract term prior to the end of the contract term then in effect.

All goods are FOB destinations and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remains with the

VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

https://procurement.opengov.com/portal/collier-county-fl

The County’s Procurement Services Division reserves the right to clarify a Bidder’s submittal prior to the award of the solicitation.

Collier County intends to award the lowest, responsive, and responsible Bidder(s) that represents the best value to the County.

For the purpose of determining the winning bidder, the County will select the Bidder with the lowest price, lowest discount, or criteria established in the solicitation as outlined below:

• Lowest Total Bid

Collier County reserves the right to select one or more than one Bidder award on a line item basis, establish a pool for quoting, or other options that represent the best value to the County; however, it is the intent to:

• Identify a Primary, Secondary & Tertiary awardees o Should the Primary Vendor not be able to provide the services within the requested time or be unable to perform the urgent or non-urgent services, the Division reserves its rights to move to the Secondary, as necessary. If the Secondary Vendor cannot provide the services within the requested timeframe, the Division reserves the right to proceed to the Tertiary level, as necessary. The County reserves the right to seek services outside of the contract if the Primary, Secondary, or Tertiary is unable to perform.

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

The scope of work for this solicitation is to provide comprehensive maintenance, repair, replacement, and installation services for Uninterruptible Power Supply (UPS) systems and related components. Bidders are required to complete all the line items in the bid schedule or bidder may be deemed non-responsive.

1. Cagegory 1. Preventive Maintenance

1.1. Preventive maintenance services are required to ensure the reliable operation of all Uninterruptible Power Supply (UPS) units and associated batteries, power distribution components, monitoring systems, and to identify potential issues before failure.

1.2. Preventive maintenance services will be performed at intervals determined by each County Division that utilizes the services under any resultant agreement.

1.3. Preventive maintenance services shall be performed in accordance with the manufacturer’s recommendations, the original equipment manufacturer (OEM) service manuals, and applicable industry standards and best practices.

1.4. Note: Not all inspections or processes will apply to every UPS configuration or model. The Contractor is responsible for verifying applicability.

1.5. Preventive maintenance services may include, but are not limited to, the following.

1.5.1. Visual Inspections

• Inspect all printed circuit board connections for cleanliness, clean or swab contacts as necessary.

• Inspect all power and control wiring for signs of overheating, discoloration, or loose terminations.

• Inspect all subassemblies, bridges, modules, and legs for signs of component defects or stress.

• Inspect all direct current (DC) and alternating current (AC) capacitors for bulging, leakage, or other indications of degradation.

• Inspect all internal and external insulation for overheating, cracking, or physical damage.

• Inspect and inventory all customer-owned spare parts for condition and completeness.

• Inspect the battery monitoring system for secure connections and functionality.

• Verify that indicator lights, fuses, and status LEDs are operational.

• Document and report all abnormal findings immediately.

1.5.2. Electrical/Control Checks and Calibrations

• Perform control calibrations; check and adjust as necessary to ensure proper system operation.

• Verify and adjust DC Ground Detection Offset, if applicable.

• Measure and confirm inverter leg current average phase balance, if applicable.

• Measure and confirm output filter current average phase balance.

• Measure and confirm rectified bridge current average leg balance.

• Verify AC protection settings and confirm trip levels and coordination with system specifications.

• Verify DC protection settings and confirm proper operation under fault conditions.

• Calibrate all electronics and record values against system specifications.

• Verify input and output frequency and voltage bandwidth settings; adjust as necessary.

• Confirm DC filter capacitance is within tolerance and functioning properly.

• Verify AC tank and trap filter capacitance, including balancing of items.

• Inspect power supply voltages and waveforms and ensure proper operation.

• Update firmware as necessary with approval by the Division Representative or designee. If parts are required and the equipment is under warranty, they shall be provided at no charge with full parts coverage. If there is no warranty and parts are needed to complete this task, do not complete the task and notify the Division Representative or designee.

• Evaluate Field Service Bulletins (FSBs) for potential updates. If parts are required and the equipment is under warranty, they shall be provided at no charge with full parts coverage. If there is no warranty and parts are needed to complete this task, do not complete the task and notify the Division Representative or designee.

1.5.3. Internal Operating Parameters

• Measure DC bus voltage, AC input and output voltages, current, frequency, and load percentages.

• Verify synchronization, phase balance, and waveform quality.

• Measure DC ripple voltage and confirm it is within manufacturer specifications.

• Inspect and test internal cooling fans.

• Verify control logic boards and sensors are secure and free from corrosion.

1.5.4. External Operating Parameters

• Measure and record system input voltages for all phases.

• Measure and record system input currents for all phases.

• Verify DC charging voltages (float and equalize), record settings, and adjust to nominal as required.

• Check rectifier phase-on status and walk-up verification.

• Check inverter phase-on status and walk-up verification.

• Adjust all panel meters to measured values.

• System Bypass Voltages, all phases.

• Conduct Manual and UV Transfer Testing, verify uninterrupted transfer waveform, if applicable.

• Perform outage simulation, battery capability testing, and verify current limit.

• Verify generator operation and interface with UPS, if applicable.

• Document all measurements, adjustments, and test results in the maintenance report.

1.5.5. Environmental Parameters

• Verify that the UPS and battery rooms maintain temperature, humidity, and ventilation levels with manufacturer specifications.

• Measure and record temperature and humidity at multiple locations within the UPS room and battery areas.

• Inspect HVAC systems serving UPS and battery spaces to ensure proper operation, airflow, and cooling capacity.

• Confirm that air vents, filters, and cooling ducts are clean, unobstructed, and free of dust or debris.

• Inspect UPS room for signs of water intrusion, condensation, or other environmental hazards that could impact system operation.

• General Cleanliness of the UPS Power Module.

• Replace air filters as applicable and necessary (parts, if required, are included at no charge with full parts coverage if the equipment is under warranty. If there is no warranty and parts are needed to complete this task, please do not complete this task and notify the Division Representative or designee.)

• Clean outside of UPS, including the control panel/CRT screen.

1.5.6. Battery Cabinet Checks

• Inspect the general appearance of all battery systems (all types) and verify that battery areas are clean and free of debris.

• Verify the integrity of the battery racks and cabinets, ensuring structural stability and proper mounting.

• Inspect all DC connections for abnormalities, signs of overheating, and loose connections.

• Inspect all battery cells for physical abnormalities, leakage, or cracks.

• Check battery system, including current limits, input limits, overload levels, and over-temp circuits.

• Inspect battery terminals and connectors for corrosion; clean as necessary.

• Verify proper torque on all connections per manufacturer specifications.

• Inspect and verify the condition of the ventilation equipment, if applicable, and confirm that airflow to the battery cabinets is adequate.

• Assess the appearance and condition of the battery room, if applicable.

• Measure and record the battery system's ambient temperature and the ventilation equipment condition.

• Verify overall battery float voltage.

• Measure charger output current and voltage.

• Measure the negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier.

• Perform momentary load testing of cells < 100 watts (e.g. 9E, 9x55, not 9330).

• Identify any batteries or strings that are weak, degraded, or approaching end-of-life and recommend replacement.

• Clean battery terminals, cells, and surrounding areas as required; apply anti-corrosion compound to terminals.

1.5.7. Monitoring System Parameters

• Perform and complete a review of the UPS alarm archive, event logs, and printing.

• Conduct an alarm lamp and indicator test, both local and remote (if applicable), to verify functionality.

• Replace all open or failed monitor bulbs and verify the indicator panel's operation after replacement.

• Inspect all battery monitoring systems to ensure proper operation, including communication links, voltage sensing, temperature monitoring, and alarm functionality.

• Verify proper operation of network communication interfaces.

• Confirm that all critical system alarms (on-battery, overload, inverter fault, high temperature, DC ground fault, communication loss) are functional and properly reported to the designated monitoring system or control center.

• Review alarm thresholds and delay timers to ensure they are set per manufacturer specifications.

• Confirm proper operation of data logging features, including event timestamps, alarm history, and battery test results.

• Ensure all firmware and monitoring software versions are up to date, and verify compatibility with the current system configuration

1.5.8. Circuit Breakers / Isolators

• Exercise all circuit breakers and isolators to verify smooth mechanical operation and proper handle alignment.

• Torque-check all bolted connections against manufacturer specifications using calibrated tools.

• Inspect breaker operating mechanisms for free movement and ensure the latch, trip, and close operations function correctly.

• Ensure that mechanical interlocks and electrical interlocks between UPS modules, bypass circuits, and isolators are functioning correctly.

• Inspect auxiliary contacts and wiring harnesses for proper operation and connectivity to monitoring systems.

• Clean breaker cubicles, panels, and enclosures to remove dust, dirt, and debris.

• Check capacitors for swelling or leaks.

• Verify free travel of electromechanical devices.

• Check magnetic/thermal settings.

1.5.9. Cleaning and Airflow

• Perform a comprehensive cleaning of all UPS equipment, battery cabinets, and associated enclosures.

• Vacuum or wipe down external cabinet surfaces, vents, and panels to remove dust, dirt, and contaminants.

• Remove accumulated dust and debris from internal compartments, control boards, and fans using manufacturer-approved cleaning tools or compressed air.

• Clean ventilation grilles and filters to maintain proper airflow and cooling efficiency.

• Inspect all cooling fans and blowers for proper operation, rotation, and noise levels.

• Replace air filters if found to be excessively dirty, damaged, or non-functional.

• Verify that airflow paths around and through UPS equipment, battery cabinets, and control panels are unobstructed

• Inspect and verify temperature sensors and airflow switches are clean and operational, where applicable.

• Confirm that cooling and exhaust ducts are properly sealed, secured, and free of restrictions.

• Inspect nearby HVAC diffusers and returns for cleanliness and unobstructed operation to ensure consistent air circulation within the UPS room.

• Clean all room surfaces near UPS and battery systems, including floors and immediate surroundings, to prevent dust recontamination.

• Check fans, doors, and compartment seals

• Check nuts, bolts, screws, and connections for tightness and any signs of heat discoloration.

1.5.10. Final Inspection and Testing

• Perform a comprehensive operational test of the UPS system following completion of all maintenance activities to ensure full functionality and conformance with manufacturer specifications.

• Conduct pre-startup safety checks to verify that all covers, barriers, and interlocks are in place, and that all lockout/tagout devices have been safely removed.

• Verify fuses throughout the UPS and battery stems for correct type, rating, and condition; replace any defective or mismatched fuses.

• Confirm the UPS transitions properly between normal (online), battery, and bypass modes, ensuring no interruption to critical loads during transfer.

• Perform synchronizing verification, including:

o Utility synchronization and transfer to bypass.

o Transfer from bypass to UPS.

o Verification of voltage and phase lockout.

o Verification static bypass operation.

• Power Measurements (online):

o Output RMS current (Phase and Neutral); and o Output Peak current (Phase and Neutral).

• Test all alarms, indicators, and monitoring systems to confirm accurate response to normal, warning, and critical fault conditions.

• Confirm correct operation of transfer mechanisms and validate seamless switching between power sources.

• Verify operation and calibration of protective devices, including circuit breakers, isolators, and protection systems.

• Verify all labels, indicators, safety signs, and equipment nameplates are legible and properly secured.

• Clean the area surrounding the UPS, battery cabinets, and switchgear to ensure a safe, contamination-free operating environment.

• Operational testing of the system, including unit transfer and battery discharge.

1.6. After performing preventive maintenance, the Vendor must submit the required documentation, as outlined in Section 7:

Records and Documentation.

1.7. Materials used during preventive maintenance that are considered part of the service, including cleaning agents, lubricants, fasteners, filters, and minor consumables, shall be included in the rate per unit price.

1.8. Preventive maintenance unit pricing shall be all-inclusive, including but not limited to labor, parts, equipment, tools, required reporting, transportation cost, insurance, overhead, and all necessary resources needed to perform the work.

1.9. Preventive maintenance will be billed at the flat rate per unit price, as specified in the resultant fee schedule of the contract.

2. Category 2. Corrective Maintenance, Repairs, Replacement and Installation

2.1. The Vendor is permitted to perform minor corrective maintenance discovered during a preventive maintenance service, provided that it can be completed during the same visit. Such corrective maintenance will be invoiced separately at the labor rate per hour in the resultant contract. Repairs shall not exceed $500 per unit without prior approval from the Division Representative or designee. For repairs exceeding this limit, the Vendor shall provide a quote within five (5) business days for review and approval.

2.2. The awarded Vendor(s) shall provide the Division Representative or designee with telephone numbers and email addresses for non-urgent and urgent services, with urgent services available twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year.

2.3. UPSs are considered critical infrastructure, and Vendor response time is of great importance to the County. Vendor response times are as follows:

• Urgent Services: Vendor must acknowledge an urgent request within two (2) hours of notification and be on-site within four (4) hours, unless otherwise approved by the Division Representative or designee. Urgent services will be billed at 1.5x the hourly rates on the resultant fee schedule.

• Non-Urgent Services: Vendor must acknowledge within two (2) business days of request, provide a written quote within five (5) business days, unless otherwise approved by the Division Representative or designee. Non-Urgent Services Performed after-hours will be billed at 1.5x the hourly rates on the resultant fee schedule.

2.4. For any repair, replacement, or installation service, the Vendor will provide the Division Representative or designee a written Time and Materials Not to Exceed (T&M NTE) quote per the labor rates in the resultant contract.

2.5. All replacement parts shall be new, free of defects, and meet or exceed the original manufacturer's performance specifications.

Any defective parts shall be replaced immediately at no cost to the County.

2.6. Battery replacement, disposal, and recycling services shall be included when necessary. Battery disposal and recycling shall comply with all federal, state, and local regulations.

2.7. The County may purchase parts, including batteries, on an as-needed basis without requiring the Vendor to perform any associated repair or replacement services. Contract allowable materials markup will apply.

2.8. The Vendor shall provide all necessary labor, materials, tools, equipment, transportation, and supervision to perform corrective maintenance, repairs, replacements, and installations.

2.9. All work, equipment, parts, and materials not specifically identified in the work order must comply with the Collier County Facilities Management Division’s Vertical Standards for Collier County Government Buildings (latest version attached to this solicitation for reference) and the current edition of the Florida Building Code. Note: The Vertical Standards are a living document; please request the latest version when reference is required. If any work, equipment, parts, and materials are not addressed in the work order or in Collier County Vertical Standards/Facilities Master Specs, approval by the Division Representative or designee shall be required.

3. Work Hours

3.1. Normal business hours are Monday through Friday between 7:00 AM ET and 5:00 PM Eastern Time (ET), excluding Collier

County observed Holidays. After-hours are considered before 7:00 AM ET and after 5:00 PM ET on weekdays and at any time on Saturday, Sunday, or County Observed Holidays. The after-hours labor rate will be calculated as 1.5 times the hourly rate specified in the resultant contract. All non-urgent services are expected to be performed during normal business hours.

After-hours work for non-urgent services requires prior approval from the Division Representative or designee.

3.2. If a requested corrective maintenance, repair, replacement or installation service starts during normal business hours and extends into the after-hours period, the after-hours rate shall only be charged for time worked during the after-hours period.

3.3. Typically, preventive maintenance will be completed during normal business hours; however, the Division Representative or designee may request preventive maintenance during after-hours. With approval of the Division Representative or designee, an after-hours surcharge, as specified in the resultant fee schedule, will be allowed for any requested after-hours preventive maintenance services.

4. Warranty Language

4.1. All warranty work for new parts, materials, batteries, and equipment shall be provided by the original warranty supplier. For parts, materials, or equipment purchased but still under warranty, the original warranty supplier shall remain responsible for warranty work until the expiration of the warranty period. Upon expiration of the warranty period, maintenance responsibility shall automatically transfer to the Vendor(s) unless otherwise directed by the Division Representative or designee.

4.2. Parts, materials, batteries and equipment shall be new and warranted for a minimum of one (1) year or the maximum period allowed by the manufacturer, whichever is longer. In the event of a defect within the warranty period, the Vendor shall, at no cost to the County, replace the defective part and cover all labor costs associated with the removal and replacement of the defective part. The Vendor shall ensure that no additional charges (including labor, materials, or other costs) are incurred by the County for warranty-related work.

5. Permitting

5.1. Where applicable, the vendor shall obtain all necessary permits prior to work commencement. County-issued permit fees shall be processed internally by the Division. Non-County permits shall be procured and paid for by the Vendor, with reimbursement at actual cost (no markup applied). Documentation of permit costs must be submitted with invoices.

6. Vendor Responsibilities

6.1. The Vendor shall not commence work until a County purchase order is issued.

6.2. The Vendor shall use qualified technicians who are trained and authorized by the applicable UPS manufacturer or possess equivalent experience in UPS installation, maintenance, and repair. The Division Representative or designee reserves the right to request technician credentials, including certifications, training, and years of experience.

6.3. The Vendor shall maintain and submit annually (or as requested) an updated list of UPS systems and batteries by site. The Division will provide the initial list of units that the Division maintains.

6.4. If deficiencies are identified during an inspection of the Vendor’s work, the Vendor shall correct such deficiencies within two

(2) business days of notification, unless otherwise approved by the Division Representative or designee, at no additional cost to the County.

6.5. The Vendor and subcontractors shall comply with OSHA, State, and County safety standards. The vendor is responsible for employee safety and safe practices on-site.

6.6. The Vendor shall comply with hazardous materials regulations and provide Safety Data Sheets (SDS) upon request. The vendor is responsible for the cleanup costs related to spills of hazardous material.

6.7. The Vendor shall remove all debris, old batteries, and materials from the site and leave areas clean. Battery disposal must follow EPA and State hazardous waste disposal requirements.

6.8. The Vendor must be properly registered to operate in the State of Florida and shall obtain and maintain all licenses, permits, and insurance required by any local, state, or federal agency for the services provided under any resultant agreement throughout its term.

6.9. Subcontracting may be utilized to perform corrective maintenance, repairs, replacement, or installation on proprietary systems, software, or equipment when an awarded Vendor is unable to perform such services, with prior approval from the Division Representative or designee.

7. Records and Documentation

7.1. Following preventive maintenance, repair, or replacement services, the Vendor must submit a detailed checklist per unit, including but not limited to:

• Unit serviced, including unit’s ID number, manufacturer, and model information

• Location of unit

• Date of service

• Test results and performance data for each test performed

• Services completed

• Any issues, potential issues, deficiencies, and abnormalities

• Recommendations for repairs or replacements

7.2. Collier County and Vendor will mutually agree to an acceptable format of the service checklist.

7.3. If a repair is identified during a preventive maintenance service and is either completed as corrective maintenance or addressed through a submitted quote, it must be recorded on the submitted checklist.

7.4. The Vendor shall take at least three (3) pictures before, during, and after each unit being maintained, repaired, replaced or installed, and submit them upon request.

7.5. The Vendor will be responsible for utilizing any systems used by the Division for work requests under the resultant contract.

The Vendor will be required to update, complete, and close work requests in the provided system, and attach before and after pictures if required by the Division Representative or designee.

7.6. The Vendor(s) shall not remove any equipment containing a Collier County asset sticker unless requested by the Division Representative or designee. The Vendor(s) shall request that, when replacing equipment, the asset sticker be removed by a Division staff member authorized to adjust the equipment inventory records. The Vendor(s) will place asset stickers on the equipment, as necessary, for no charge.

7.7. In the event the equipment does not have a service log, the Vendor will add the service log to the equipment at no additional charge.

7.8. The Division Representative or designee retains the right to add or to delete any facilities and equipment from service provided under any resultant contract, without further Board approval or requirement of an amendment, and in accordance with the Procurement Ordinance, as amended. Any attached list is not all-inclusive, unless specifically specified, and additional units may be added or deleted.

7.9. Preventive maintenance for any newly added units will be billed at the applicable per-unit rate based on the KVA group the unit falls within, as specified in the resultant contract fee schedule.

8. Invoicing and Markups

8.1. Each invoice must include a purchase order number. Invoices shall be itemized and detail the services performed, service location, service dates, the number of hours worked by each personnel position, and the materials used.

8.2. The work order/task number shall appear on each invoice if applicable.

8.3. The Vendor may only charge hourly rates for corrective maintenance, repair, replacement, and installation service hours worked at the job site. Hourly rates shall be as per the resultant contract fee schedule, which includes labor, overhead, travel-related expenses, required reporting, and equipment used, excluding rental equipment, materials, parts, and subcontractor markup.

8.4. The Vendor shall provide copies of receipts for materials costing $999.00 or more, subcontractor invoices, or equipment rental receipts with the invoice.

8.5. Corrective Maintenance, Repair Replacement & Installation Services Category 2.

8.5.1. The materials and parts will be allowed a maximum of fifteen percent (15%) markup, rental equipment will be allowed a maximum of ten percent (10%) markup, and the use of subcontractors will be allowed a maximum of fifteen percent (15%) markup. No markup on ancillary charges, taxes, and freight/shipping shall be permitted.

9. Price Modifications

9.1. The Vendor shall fully document and submit any requested adjustments at least one hundred and twenty (120) days prior to the contract renewal date.

9.2. All requests must be submitted in writing to the Division’s Contract Administrative Agent.

9.3. Price increase requests review may take over sixty (60) days to complete.

9.4. Retroactive price adjustments are not authorized.

9.5. The Vendor shall provide supporting documentation justifying price increases (examples: Bureau of Labor Statistics, Vendor’s material agreements, fuel increases, etc.). If there is no documented proof, price increases will not be considered.

9.6. The Contract Administrator shall analyze prices to determine whether increases are fair and reasonable.

9.7. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended.

9.8. Price increase requests are not guaranteed.

SECURITY, BACKGROUND, IDENTIFICATION

The Vendor must comply with County Ordinance No. 2004-52, as amended. The ordinance authorizes criminal history record checks to be conducted by the Facilities Management Division in accordance with Section 125.5801, Florida Statutes (2006).

Collier County Sheriff’s Office (CCSO) Get Fingerprinted: The CCSO requires separate fingerprinting prior to work being performed in any of its locations. The Vendor is responsible for all associated costs. This will be coordinated upon the award of the contract. A link to the CCSO website's Get Fingerprinted webpage is https://www.colliersheriff.org/how-do-i/get-fingerprinted.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***

The County requests that the vendor submit no fewer than three (3) and no more than ten (10) completed reference forms from clients (during which period of time, eg, 5 years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represents projects of similar size, scope, and complexity to this project using the County’s Reference Form provided. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provide information to assess the experience of the Vendor on relevant project work.

https://www.colliersheriff.org/how-do-i/get-fingerprinted