26-8619_Bid_Schedule.xlsx

This is a bid schedule document for Collier County, Florida's Facilities Management Division procurement solicitation 26-8619 for Uninterrupted Power Systems (UPS) maintenance, repairs, replacement, and installation services. The solicitation requires qualified vendors to provide preventive maintenance services across multiple UPS unit categories (0-20 KVA, 21-40 KVA, 41-80 KVA, and greater than 81 KVA) and corrective maintenance services billed on an hourly basis for supervisors and service technicians. The bid schedule includes estimated quantities for evaluation purposes: eight units in the 0-20 KVA category, twelve in the 21-40 KVA category, ten in the 41-80 KVA category, and four units exceeding 81 KVA, along with approximately 600 supervisor hours and 1,200 service technician hours for corrective work. Bids are due December 22, 2025, at 3:00 p.m., with the contract offering an initial three-year term and an optional two-year renewal period. The County intends to select Primary, Secondary, and Tertiary awardees to ensure service continuity.

Pricing must be submitted on a per-unit basis for preventative maintenance and an hourly rate basis for corrective maintenance labor, with strict markup limitations: materials and parts not to exceed 15 percent, rental equipment not to exceed 10 percent, and subcontractor services not to exceed 15 percent. After-hours labor may be charged at 1.5 times the standard hourly rate, and urgent services will be billed at 1.5 times the hourly rates. The County historically spends approximately $150,000 annually on these services, though actual usage may vary. All vendors must be enrolled in E-Verify, comply with immigration laws, and provide employees with mandatory background checks valid for five years. Contractors must maintain comprehensive insurance coverage including general liability and workers' compensation, and warranty all replacement parts for one year or the manufacturer's maximum period. A Local Vendor Preference Certification is available for businesses with physical addresses in Collier or Lee County. Qualified contractors must demonstrate manufacturer training or equivalent experience and comply with OSHA standards, with urgent service response requirements of two-hour acknowledgment and four-hour on-site arrival times.