26-8619_-_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document issued by Collier County, Florida's Procurement Services Division for solicitation 26-8619 regarding Uninterrupted Power Systems (UPS) maintenance, repairs, replacement, and installation services. The solicitation seeks qualified vendors to provide comprehensive UPS system support across County-owned facilities, including preventive and corrective maintenance, visual inspections, electrical checks, battery maintenance, system testing, and new installations for units ranging from 0-20 KVA to systems exceeding 81 KVA. Bids are due December 19, 2025, at 3:00 p.m., submitted through the County's online bidding system. The contract will have an initial three-year term with an optional two-year renewal, and the County intends to award Primary, Secondary, and Tertiary vendors to ensure service continuity. The solicitation emphasizes urgent service response requirements with two-hour acknowledgment and four-hour on-site response times for emergency requests.

Pricing will be structured with preventative maintenance at unit rates and corrective maintenance billed hourly, subject to strict markup limitations of 15% for materials and subcontractors and 10% for rental equipment. The solicitation implements a Local Vendor Preference for businesses with a physical address in Collier or Lee County and is not grant-funded. Collier County historically spends approximately $150,000 annually on these services, though actual usage may vary. Vendors must be enrolled in the E-Verify program, comply with immigration laws, maintain mandatory background checks valid for five years for all service personnel, possess manufacturer training or equivalent experience, comply with OSHA standards, and provide comprehensive insurance including general liability and workers' compensation. All replacement parts must be warranted for one year or the manufacturer's maximum warranty period.