26-8619_-_Authorization_to_Advertise.pdf
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- Solicitation number
- 26-8619
- Issued by
- Collier County, Florida
About this file
This Authorization to Advertise document from Collier County's Procurement Services Division approves the release of Solicitation No. 26-8619 for Uninterrupted Power Systems (UPS) Maintenance, Repairs, Replacement, and Installation services. The solicitation seeks qualified vendors to provide comprehensive UPS maintenance and repair services across County-owned facilities, including preventive and corrective maintenance, visual inspections, electrical checks, battery maintenance, system testing, and new installations for UPS units ranging from 0-20 KVA to systems exceeding 81 KVA. Bids are due December 19, 2025, at 3:00 p.m. through the County's online bidding system. The contract will be awarded for an initial three-year term with an optional two-year renewal period, with the County intending to select Primary, Secondary, and Tertiary awardees to ensure service continuity. The procurement was authorized on November 14, 2025, by Sandra Srnka, Procurement Director.
Pricing will be structured with preventative maintenance at unit rates and corrective maintenance billed hourly, subject to strict markup limitations of 15% for materials and subcontractors and 10% for rental equipment. The solicitation qualifies for Local Vendor Preference, allowing businesses with physical addresses in Collier or Lee County to apply for certification. The County historically spends approximately $150,000 annually on these services, though actual usage may vary. All vendors must be enrolled in the E-Verify program, comply with immigration laws, and submit to mandatory background checks valid for five years for all service personnel. Contractors must provide comprehensive insurance coverage and warranty all replacement parts for one year or the manufacturer's maximum period. No grant funding is indicated for this solicitation, and evaluation will consider vendor qualifications, references, pricing, and ability to meet service requirements, including urgent response times of two-hour acknowledgment and four-hour on-site response.
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Text version
Authorization to Advertise Date: ______________
Solicitation No.: Title:
Due Date and Time:
Utilizing Local Vendor Preference: Yes No Grant Funded: Yes No
By signing, I am acknowledging that I have reviewed the above referenced solicitation prior to being released to advertisement, and that the approach, scope and specifications are acceptable.
I also acknowledge that a cost estimate or opinion of cost was obtained, and that budgetary resources have been identified to fund any resulting award within the budgeted or reasonable Threshold.
The approach being taken with this solicitation and intended end use of the contract is intended to support the management and operational needs of the Division and takes other potential using Divisions’ needs into consideration (when applicable).
Required Signatures
Design Professional:
Project Manager:
Division Director:
Procurement Strategist:
Grants Office: Required grantor conditions have been provided in the solicitation, grantor approvals have been obtained, and the package appears compliant with federal/state funding requirements.
Sandra Srnka, Procurement Director
Procurement Services Division
| Date: 11/14/2025 |
| Due Date and Time: December 19, 2025 at 3:00 p.m. |
| Solicitation #: 26-8619 |
| Solicitation Title: UNINTERRUPTED POWER SYSTEMS MAINTENANCE, REPAIRS & REPLACEMENT |
| LVP: Choice1 |
| Grants: Choice2 |
| NA2: N/A |
| NA1: N/A |
File details come from the government source that posted it. Updated .