26-8619_-_Authorization_to_Advertise.pdf

This Authorization to Advertise document, issued by Collier County's Procurement Services Division in Florida on November 14, 2025, authorizes the release of Solicitation No. 26-8619 for Uninterrupted Power Systems Maintenance, Repairs, Replacement, and Installation services. The solicitation seeks qualified vendors to provide comprehensive UPS maintenance and repair services across County-owned facilities, including preventive and corrective maintenance, visual inspections, electrical checks, battery maintenance, system testing, and new installations for UPS units ranging from 0-20 KVA to systems exceeding 81 KVA. Bids are due December 19, 2025, at 3:00 p.m., with the contract structured for an initial three-year term and an optional two-year renewal. The County intends to select Primary, Secondary, and Tertiary awardees to ensure service continuity, and evaluation will prioritize vendor qualifications, references, pricing, and ability to meet comprehensive service requirements with urgent response times (two-hour acknowledgment, four-hour on-site response).

Pricing will be structured with preventative maintenance billed at unit rates and corrective maintenance charged hourly, with strict markup limitations of 15 percent for materials and subcontractors and 10 percent for rental equipment. The solicitation encourages local vendor participation through a Local Vendor Preference Certification for businesses with physical addresses in Collier or Lee County. Historically, the County has spent approximately $150,000 annually on these services, though actual usage may vary. All vendors must be enrolled in E-Verify, comply with immigration laws, maintain comprehensive insurance coverage including general liability and workers' compensation, and provide one-year warranties on all replacement parts or the manufacturer's maximum warranty period. Mandatory background checks valid for five years are required for all service personnel, and qualified contractors must demonstrate manufacturer training or equivalent experience while complying with OSHA standards.