26-8619-Attachment_A_–_FM_Maintained_UPSs.pdf

This is an Attachment A document from Collier County, Florida's Facilities Management Division detailing the Uninterrupted Power Systems (UPS) maintenance, repairs, replacement, and installation contract solicitation (No. 26-8619). The County is seeking qualified vendors to provide comprehensive UPS services across County-owned facilities, including preventive and corrective maintenance, visual inspections, electrical checks, battery maintenance, system testing, and new installations. Services must cover UPS units ranging from 0-20 KVA to systems exceeding 81 KVA. The solicitation requires bids to be submitted by December 22, 2025, at 3:00 p.m. through the County's online bidding system. The County intends to select Primary, Secondary, and Tertiary awardees to ensure service continuity. The contract will have an initial three-year term with an optional two-year renewal period. Qualified contractors must demonstrate manufacturer training or equivalent experience, comply with OSHA standards, and maintain technicians capable of servicing various UPS unit capacities. Critical service response times are required, including two-hour acknowledgment and four-hour on-site response for urgent requests.

Pricing will be structured with preventative maintenance charged at unit rates and corrective maintenance billed hourly, subject to strict markup limitations of 15 percent for materials and subcontractors and 10 percent for rental equipment. The County historically spends approximately $150,000 annually on these services, though actual usage may vary. All vendors must be enrolled in the E-Verify program, comply with immigration laws, and obtain mandatory background checks valid for five years for all service personnel. Contractors must provide comprehensive insurance coverage, including general liability and workers' compensation, and warrant all replacement parts for one year or the manufacturer's maximum period. The solicitation encourages local vendor participation, with Local Vendor Preference Certification available for businesses with physical addresses in Collier or Lee County. Evaluation criteria will consider vendor qualifications, references, pricing, and ability to meet comprehensive service requirements, with selection based on best value determination and the ability to satisfy the County's technical and operational needs.