250422_ICE.pdf
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- Solicitation number
- 250422
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a procurement of OC Access service coupon books. The project involves a four-year blank purchase order for a vendor to produce, print, and deliver coupon books from artwork provided by OCTA on an as-needed basis with no guaranteed usage. The estimated annual order volume is 65,000 ACCESS fare coupon books. The contract term extends to June 5, 2026, and the procurement was initiated by Pablo Rivera, Section Manager I. Written questions or clarifications regarding the opportunity must be submitted by 2:00 PM on June 29, 2026, with responses to be issued in a written addendum no later than July 1, 2026.
The total budget for the four-year contract period is $40,000.00, calculated based on an average yearly order of approximately $9,500 from 2022-2026, with future orders estimated at $10,000 annually to account for a 5 percent inflation rate through 2026. The ICE identifies the cost estimate as materials/services for the production and delivery of coupon books, with no direct labor, overhead, IT support, travel, or subcontractor costs included in the estimate. Award will be made to the lowest, responsive, responsible firm on a lump sum basis. By submitting a quote, firms certify compliance with all applicable Ukraine/Russia-related economic sanctions and agree to comply with all Equal Employment Opportunity Laws and Regulations.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: A four year blank PO for vendor to produce, print, and deliver coupon books from artwork to be provided by the Authority.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000953
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 6/5/2026
Requestor: Pablo Rivera Section Manager I Phone Ext.: 5347 Name Title
Signature:
Cost
Estimate: $ 40,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: A four year blank PO for vendor to produce, print, and deliver coupon books from artwork to be provided by the Authority. The Authority shall order on an as needed basis. The cost estimate is based on average yearly orders. The yearly order average is 65,000 ACCESS fare coupon book at a cost of approximately $9,500 from 2022-2026, cost estimate for future orders is $9,500 + 5% (2026 inflation rate) totaling about $10,000.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Pablo Rivera Date: 6/5/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
In $ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Estimated 65,000 per year coupon books for ACCESS $ 40,000.00 $ 40,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 40,000.00
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