245062 Reject All Bids.pdf

This document is a notification from the City of Salem, Oregon's Administrative Services Department, Contracts and Procurement Division, regarding the rejection of all bids for Bid No. 245062, the "SALEM HOUSING AUTHORITY FLOORING REPLACEMENT" project. The City sought bids for flooring installation services to upgrade the existing flooring in the Salem Housing Authority administrative office space. The project required the successful bidder to provide all necessary materials, labor, and equipment to complete the flooring replacement. A mandatory pre-bid conference was scheduled for September 16, 2024, and bids were due by 2:30 PM on October 8, 2024. The City of Salem intended to award the contract to the lowest responsive bidder but has now rejected all bids due to a flaw in the scope of work.

The bid tabulation shows that four vendors submitted bids for the project, with prices ranging from $39,775.00 to $83,100.00 for the base bid, and deductive alternates ranging from $4,950.00 to $22,574.30. The City did not specify a budget range for this project and did not list any set-aside designations or restrictions on the types of organizations that could respond. Additionally, the City did not provide any details on existing infrastructure or technology that may require integration, nor did it list any incumbent vendors or current contractors.