!! 2024-07-19 BSFD Station No. 3 CMGC RFQ - Updated 8-12-24.pdf

3459 Ringsby Court, Suite 205, Denver, CO 80216 | www.nv5.com

Request for Qualifications Construction Manager/General Contractor Services

Prepared for Fire Station No. 3

Big Sky Fire Department Big Sky, Montana

August 12| 2024

Big Sky Fire Department | Fire Station No. 3 Request for Qualifications updated in Addendum #1 | CM/GC Services August 12 | 2024

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TABLE OF CONTENTS

I.0) PURPOSE OF SOLICITATION

2.0) PROJECT DESCRIPTION & OBJECTIVES

3.0) PROJECT BUDGET

4.0) ANTICIPATED PROJECT TIMELINE

5.0) CM/GC SELECTION SCHEDULE

6.0) SUBMITTAL DUE DATE

7.0) MANDATORY PRE-SUBMITTAL MEETING

8.0) REQUESTS FOR CLARIFICATIONS OR INTERPRETATIONS

9.0) MINIMUM REQUIREMENTS

10.0) SUBMITTAL REQUIREMENTS

11.0) PROPOSED SCHEDULE

12.0) FEE PROPOSAL AND GOOD FAITH ESTIMATE

13.0) SELECTION CRITERIA AND EVALUATION

14.0) PERMITS & AUTHORITIES HAVING JURISDICTION (AHJ)

15.0) OWNER FURNISHED INFORMATION

16.0) PROJECT WARRANTIES

17.0) OWNER’S RIGHT, WARRANTIES & DISCLAIMERS

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1.0 PURPOSE OF SOLICITATION

The Big Sky Fire Department (“Owner”) invites Proposals from interested construction Firms to fill the role of Construction Manager/General Contractor ("CM/GC”, “Contractor", “Firm” or “Team”).

The Owner is conducting a qualifications-based selection process to retain a Firm for the Fire Station No. 3 Project (the “Project”) located between South Fork Road and Inspiration Point Road. The Owner intends to secure the services of a CM/GC Team that will provide comprehensive preconstruction and construction services in order to complete the Project. The Owner reserves the right to award the Project based on best overall value.

The Owner has retained the services of an Owner’s Representative, NV5, Inc. (“Consultant”), to represent its interests throughout this solicitation and for the duration of the Project. The Owner’s Representative will manage, on the Owner’s behalf, all prime contracts including the CM/GC contract resulting from this solicitation. It is the goal of this solicitation to select a Team that will be compatible with the Owner and the Consultant to provide successful preconstruction and construction services for the Project. The Owner reserves the right to select the Team that it deems to be in its best interest and to reject any and all proposals. The successful Team will enter into a contract with the Owner for construction of the Project and will be responsible for the proper completion of all Services and Work for the Project.

Information concerning the proposed Project and this request can be found in the subsequent Sections.

2.0 PROJECT DESCRIPTION & OBJECTIVES

Fire Station No. 3 will be located between South Fork Road and Inspiration Peak Road in Big Sky, Montana, less than a mile from the Montage Big Sky Resort and the Yellowstone Club.

The Project will consist of construction of a new 10,262 SF two-story structure that will be comprised of three double-loaded, drive-through bays, three sleeping quarters, three three-quarter bathrooms, two toilet rooms, study, offices, kitchen, dining, dayroom, fitness room, and decontamination area. Fire mitigation strategies played a major role in selecting the building materials and systems, and in the design of the landscape. Stone, heavy timber, fire treated wood, and standing seam metal roofing have been selected for their fire resistance and material longevity. Mechanical and ventilation systems will be designed to resist fire and ember intrusion.

The landscape design uses native fire resistive plantings and follows the recommended setbacks within the Wildland Urban Interface code; and will create an attractive example of fire wise landscaping.

The station will address current and future needs of the Big Sky Fire Department, providing emergency response to Spanish Peaks and the surrounding areas. The design takes a holistic approach, focusing on efficiency, resiliency, function, budget, aesthetics and firefighter health and wellbeing. By employing enduring materials and building techniques, the station is designed for a 75+year life expectancy and will be an asset to the community and lead by example in an area with wildfire risks.

Attached for reference and outlined below are the exhibits included with this solicitation:

Exhibit A – Fire Station No. 3 Location Map.

Exhibit B – Preliminary Plat/Survey

Exhibit C – Selected Sheets from 50% Design Development Plan Set – For Reference Only

Exhibit D – Fire Station No. 3 Preliminary Geotechnical Report, prepared by CTL Thompson, Inc., dated June 7, 2024.

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Exhibit E– anticipated on August 12 - AIA Document A133-2019 Standard Form of Agreement Between Owner and Construction Manager as Constructor, where the basis of payment is the Cost of Work Plus a Fee with a Guaranteed Maximum Price

Exhibit F – anticipated on August 12 - AIA Document Guaranteed Maximum Price (AIA Exhibit A)

Exhibit G– anticipated on August 12 - AIA Document Insurance and Bonds (AIA Exhibit B)

Exhibit H– anticipated on August 12 - AIA Document A201-2017 General Conditions of the Contract for Construction

Exhibit I– anticipated on August 12 - Owner required Payment form

Exhibit J– anticipated on August 12 - Owner required Performance Bond form

Exhibit K – Fee Proposal Form

3.0 PROJECT BUDGET

Owner has established a construction budget of $20 million, inclusive of soft and hard costs. The budget is provided for informational purposes only and is subject to change at a future date without penalty to the Owner.

The expected hard cost, construction budget for the Project is approximately $18 million.

4.0 ANTICIPATED PROJECT TIMELINE

The Owner and selected Team will develop a detailed Construction Schedule during the planning phase of the project. It is the Owner’s goal to commence construction as soon as practical in May of 2025. The following project timeline is subject to change at Owner’s sole discretion.

Preconstruction Services Start September- 2024 Construction Documents Estimate December 2024 – January 2025 Execute GMP Amendment February – March 2025 Permitting April – May 2025 Construction Start May 2025 -To be established w/ GMP Construction Completion/Occupancy 18 months following Notice To Proceed

5.0 CM/GC SELECTION SCHEDULE

The following is the anticipated schedule for the CMGC Team selection process for this effort:

RFQ Notification Date July 29, 2024

Mandatory In-Person Pre-Submittal Meeting August 8, 2024 at 9:00 AM

100% DD Drawings & Specifications Issuance August 12, 2024 at 5:00 PM

Request for Clarifications August 16, 2024 at 5:00 PM

Response to Clarifications/Addendum August 20, 2024 at 5:00 PM

RFQ Submittal Deadline August 23, 2024 at 5:00 PM

Short List Notification Week of 26, 2024 at 5:00 PM

Interviews (as needed) August 29 or 30, 2024 (Time TBD)

Board of Trustees Action to Ratify Selection Week of September 2, 2024

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Notify Selected Firm and Finalize Agreement September 6, 2024

6.0 SUBMITTAL DUE DATE

Provide one complete (1) “Electronic” submittal, including a Statement of Qualifications, Fee Proposal for Preconstruction Services and Good Faith Estimate, submitted via BidNet Direct.

Submittals will be received until 5:00 pm, August 23, 2024.

The electronic document shall be in PDF format with section bookmarks to match the submittal requirements outlined in this document. Submittals that are not bookmarked may be considered non-responsive.

Submittals received after the date and time stipulated above will be considered non-responsive and will not be reviewed.

RFQ submittals will be reviewed, and the Selection Committee will identify a short list of submitting Teams. Short listed Firms will be notified and may be requested to schedule a time for a presentation and interview with the Selection Committee. Dates and times of interviews are subject to change but are anticipated to occur, as needed, on August 29 or 30, 2024.

7.0 MANDATORY VIRTUAL PRE-SUBMITTAL MEETING

A. A Mandatory Pre-Submittal Meeting will be held in-person on site. See location map provided in Exhibit A.

Link to map: https://maps.app.goo.gl/VTyfqScW411K4vpv6

Meeting Date: August 8, 2024, at 9:00 AM, MST

B. The purpose of the Pre-Submittal Meeting is to provide Teams with detailed information concerning this solicitation and to address questions and concerns raised by interested Firms. Owner’s staff and the Consultant will be present to address technical questions and inquiries related to the RFQ submittal requirements.

C. Teams are required to attend and sign in to meet the minimum requirements of the

Request for Proposal AND remain qualified to submit. Submittals will not be accepted from Teams that do not attend the mandatory Pre-Submittal Meeting.

D. Firms are prohibited from contacting representatives of The Big Sky Fire Department directly. Additional meetings or site visits, in lieu or participation in this meeting, will not be made available. Any Firms not in attendance acknowledge and waive their right to any claims for information missed by not attending.

8.0 REQUESTS FOR CLARIFICATIONS OR INTERPRETATIONS

All questions concerning this solicitation must be addressed to the Owner’s Representative and submitted via BidNet Direct. Please refrain from contacting the Owner or representatives of The Big Sky Fire Department directly.

All telephone conversations are considered to be unofficial responses and will not be binding.

Questions or requests for clarifications to the solicitation shall be submitted in writing via BidNet Direct, and if appropriate, will be responded to in writing and distributed via BidNet to all respondents. Please note that we will not be responding to any technical questions related to the

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9.0 MINIMUM REQUIREMENTS DISCLAIMERS

The Team and all members of the CM/GC Team must submit proof of possessing the minimum qualifications described below. Such proof is to be included in Section A of the submittal. Failure to meet such Minimum Requirements, including attendance at the mandatory Pre-Submittal Meeting, may result in rejection or disqualification from the process. In that event, information contained in the other sections of the submittal will not be reviewed or evaluated.

Required Licenses, Registrations and Regulations:

The Team submitting a response to the RFQ must possess and provide evidence that it is a properly formed and currently registered entity in “Good Standing” with the Office of the Montana Secretary of State (Provide current Certificate of Fact of Good Standing - https://sosmt.gov/). The Team is required to become aware of and comply with applicable Federal, State and Local regulations as necessary to perform Services and Work under the proposed CM/GC contract.

Minimum Insurance Requirements:

The Team must provide evidence of its ability to obtain and provide Comprehensive Commercial General Liability, Comprehensive Automobile Liability, Workers Compensation and Employer’s Liability, Excess (Umbrella) Liability, Professional Liability, and Builder’s Risk insurance from an insurer licensed to do business in the State of Montana having a minimum AM Best Financial Strength Rating (FSR) of “A-”, and a Financial Size Category (FSC) of “X”. Contractor shall provide coverage with limits of liability not less than those stated below. An umbrella and/or excess liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis.

1. Commercial General Liability:

a. Minimum Limits:

$5,000,000 General Aggregate $5,000,000 Products/Completed Operations Aggregate $5,000,000 Each Occurrence $5,000,000 Personal/Advertising Injury $50,000 Fire Damage (Any One Fire) $5,000 Medical Payments (Any One Person)

2. Automobile Liability

a. Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of this contract.

b. Minimum Limits:

Bodily Injury/Property Damage (Each Accident): $1,500,000

3. Workers’ Compensation and Employers’ Liability

4. The Contractor shall maintain Workers’ Compensation as required by Montana law and include the Minimum Limits as referenced therein. Additional detail regarding the limit requirements for Workers’ Compensation is found in the Construction Agreement.

Professional Liability

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a. The Contractor shall maintain Professional Liability covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damages sustained by reason of or in the course of operations under this contract resulting from professional services provided by the Contractor as part of the contract.

b. Coverage shall apply for three (3) years after Project is completed.

c. Policy is to be on a primary basis, if other professional coverage is carried.

d. Minimum Limits:

Per Loss: $1,000,000 Aggregate: $2,000,000

5. Builder’s Risk Insurance/Installation Floater – Completed Value Basis

a. The Contractor shall purchase and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in which the Project is located, Builders' Risk Insurance in the amount of the initial contract sum, plus value of subsequent modifications, change orders, and cost of material supplied or installed by others, comprising total value of the entire Project at the site on a replacement cost basis without optional deductibles.

b. The Builders' Risk insurance shall include interests of the Owner and if applicable, affiliated or associate entities, the General Contractor, subcontractors and sub-tier contractors in the Project.

Insurance Requirements shall include the following:

a. On insurance policies where the Owner is named as an additional insured, the

Owner shall be an additional insured to the full limits of liability purchased by the

Contractor even if those limits of liability are in excess of those required by the contract.

b. The Contractor’s insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

The CM/GC shall not be relieved of any liability, claims, demands or other obligations assumed pursuant to any contract entered into by the Owner by reason of its failure to procure or maintain such insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations or types.

Certificates of Insurance shall provide that the insuring company will not cancel the policy without first providing the Owner with at least thirty (30) days written notice. The CM/GC’s insurance company shall provide a letter stating that coverage as required is in force.

Minimum bonding capacity:

The Firm must provide evidence of its ability to obtain a project-specific Performance and Payment Bond, in the form provided by the Owner, in an amount equal to 110% of the estimated contract amount. Evidence of bonding capacity shall be in the form of a letter from the firm’s authorized surety. The selected Firm will be required to maintain bonds in effect through the period of the contract for 100% of the total contract amount plus changes in the contract value that result in a net increase in the contract amount. The surety company must be authorized to do business in the State of Montana and demonstrate a minimum AM Best Financial Strength Rating

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(FSR) of “A-”, and a Financial Size Category (FSC) of “X”. Owner required Payment and Performance Bond forms are attached as Exhibits I and J respectively.

Form of Agreement:

Selected Firm will be expected to execute AIA Document A133-2019 Standard Form of Agreement Between Owner and Construction Manager as Constructor, where the basis of payment is the Cost of Work Plus a Fee with a Guaranteed Maximum Price, Exhibit A – Guaranteed Maximum Price Amendment, Exhibit B – Insurance and Bonds and associated General Conditions AIA Document A201-2017, as modified by Owner’s legal counsel and attached for reference as Exhibits E, F, G and H respectively.

The Owner’s selection of a Contractor is expressly conditioned on the Owner and the Contractor entering into the form of agreement referenced above. Among other terms and conditions, the CM/GC contract will contain a delay damages clause in an amount of $1,450 per day (BSFD VERIFY THE AMOUNT OF LD REQUIRED) for every day completion of the Project extends beyond the Project completion date established by the Owner and the Contractor, except for reasons of force majeure. The CM/GC will work with Owner to establish milestone completion dates and the delayed damages clause will apply to those agreed upon dates. If for any reason the parties have not fully executed a mutually acceptable CM/GC Contract within 20 days of the Owner conditionally selecting the Contractor, the Owner may, at its option, commence contract negotiations with one or more of the other Contractors who submitted Qualification Statements and Fee Proposals in response to this RFQ, without the necessity of issuing a new Request for Proposal for this Project. The Owner also has the right to terminate the process, modify the process and/or commence a new process for selecting a CM/GC.

Owner’s Representative Project Management Application:

Although there is no requirement for the selected Team to work within a project management application to submit schedule of values, applications for payment and change orders, RFQ participants are encouraged to describe their project management tools and methodology.

10.0 SUBMITTAL REQUIREMENTS

Throughout the submittal, the Team’s emphasis should be placed on the proposed Team members and Firm’s relevant experience in construction of facilities of similar size and complexity to the Project described in Section 2.0.

There is no page limit for the Team’s RFQ Submittal however, concise responses addressing the specific requirements of this Request for Qualifications will aid in the evaluation process.

The Statement of Qualifications and Proposal shall include the following information, numbered, and tabbed, in the order indicated below:

Cover Letter A maximum two-page letter of interest that includes a synopsis of the Contractor’s Firm, distinguishing firm characteristics, primary contact information and commitment of the proposed project Team members to this Project for the scheduled duration. This letter must be signed by an officer of the company.

A. Minimum Requirements Submit proof of possession of the Minimum Requirements, as per Section 9.0 of this RFQ including the additional items outlined in d - g below:

a. Provide evidence that the Firm is a properly formed and registered entity in “Good Standing” with the office of the Montana Secretary of State.

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b. Provide evidence of Firm’s ability to obtain and provide the minimum insurance requirements.

c. Provide a statement of the maximum dollar value for which your Firm can be bonded and the amount your Firm currently has bonded (attach a letter of confirmation from your bonding company).

d. Company Name, Location and Legal Status:

i. Identify the full legal name of your organization and how many years your organization has been in business.

ii. List all prior names under which your organization has operated and, for each name, indicate the date range and jurisdiction in which it was used.

iii. Identify the legal status under which your organization does business (sole proprietorship, partnership, corporation, limited liability corporation, joint venture, or other) and provide the names and titles of the corporate officers, partners or owners as applicable.

e. Financials:

i. Attach financial statements for the last three years prepared in accordance with

Generally Accepted Accounting Principles, including your organization’s latest balance sheet and income statement. Also, indicate the name and contact information of the firm that prepared each financial statement.

ii. Has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management, been the subject of any bankruptcy proceeding within the last ten years?

f. Disputes and Disciplinary Actions:

i. Are there any pending or outstanding judgments, arbitration proceedings, bond claims, or lawsuits against your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management, or any of the individuals listed in Item d above? If yes, provide explanation.

ii. In the last five years has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management:

a. Failed to complete work awarded to it?

b. Been terminated for any reason except for an owner’s convenience?

c. Had any judgments, settlements, or awards pertaining to a construction project in which your organization was responsible?

d. Filed any lawsuits or requested arbitration regarding a construction project?

iii. In the last five years, has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management; or any of the individuals listed in Item d above:

a. Been convicted of, or indicted for, a business-related crime?

b. Had any business or professional license subjected to disciplinary action?

c. Been penalized or fined by a state or federal environmental agency?

g. Provide your Experience Modification Rate (EMR) for the past three years. If your EMR is not known, please provide a summary of job-related incidents within the last 5 years.

B. Firm Organization Provide a clear and descriptive organizational outline or chart, identifying key Team members proposed for the Project, including the Superintendent, Project Manager and Preconstruction Manager. All major participants of the Team shall be identified along with their project roles, responsibilities and their reporting accountability. Lines of authority and communication shall be clearly shown. It is anticipated that the CM/GC Firm will assign one Project Manager.

C. Qualifications of Key Personnel Provide a one-page maximum for each individual listed on the organizational chart (Section B).

List the individual’s position, project responsibility, education, license or registration (where applicable), affiliations, publications, awards, and relevant experience over the last five years.

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Identify other projects and proposals, and timing of same that these Team members are committed to at this time. Applicants are reminded that after pre-qualification, significant changes in the composition of the CM/GC Team’s personnel, roles or responsibilities may not be made without the consent of the Owner.

D. CM/GC Delivery Method Experience The CM/GC delivery method has been chosen because a high-performing, collaborative Team is important to the success of this Project. Describe your firm’s experience with this delivery method and provide examples of how your Team has added value to the projects successfully completed through this type of project delivery method. The response should address the following capabilities: client relations, pre-construction services, construction management, cost control, quality control, schedule control, and risk management.

E. Contractor’s Construction Experience Provide at least 3 examples of projects (completed within the last five years) of similar construction experience, including facility type, contract value, schedule and any attributes that may be relevant to this Project. Identify which proposed Team members participated on these examples. Clearly indicate why these projects are relevant.

Provide owner references for each project cited. The cited reference must contain correct name and telephone number of the appropriate reference and the applicant should verify the availability of the reference prior to submittal.

F. Project Approach Describe your Firm’s approach to providing CM/GC preconstruction and construction services specific to this Project. Describe your Firm’s methodology and approach for incorporating changes during the design and construction phases.

G. Subcontractor Procurement Provide a written description of the proposed sub-contractor solicitation and procurement process for this Project. Explain how you propose to develop interest and maintain participation of qualified subcontractors through the bidding process in the current market. Describe how the Team would propose to include “local” vendors, suppliers and subcontractors in the bid process.

Indicate and itemize all construction, management and supervision that the Team would propose to self-perform versus performance through subcontractors. Specify what types of Work will not be competitively bid and your rationale for this approach.

H. Statement of Differentiation Explain in one page or less what differentiates your Team from other qualified competing Firms, specifically in regard to this Project.

I. Proposed Schedule As part of the Submittal Requirement, responding Firms must also provide a proposed/estimated schedule for the Project as outlined in Section 11.0 below.

J. Fee Proposal and Good Faith Estimates

As part of the Submittal Requirements, responding Firms must also provide a Fee Proposal for Preconstruction Services, Construction Fees including Liability Insurance, Bond Rates, Builders Risk Insurance Rate, OH&P and Good Faith Estimate for the Project as outlined in Section 12.0 below.

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11.0 PROPOSED SCHEDULE

Provide a proposed/estimated schedule for construction assuming May 2025 start. While there is some flexibility in schedule, Teams should make it clear that thought has been put into shift work, phasing, project start and end dates, as well as critical milestones that need to be met.

The Contractor’s Schedule shall be a Critical Path Method (CPM) schedule prepared to show data for the entire construction project. The Contractor’s Schedule shall contain each of the following elements:

1. Clearly identify those tasks that are on the Critical Path.

2. Indicate Project Start, Substantial Completion & Final Acceptance dates as Milestones.

3. Indicate sufficient other Milestones to easily track overall Contractor’s adherence to schedule.

4. Indicate dates for Contract Closeout Procedures, Product Demonstrations/Trainings, Owner’s move-in and Occupancy.

5. Use the dates provided in Section 4.0 Anticipate Project Timeline above as a benchmark for assumptions and calculations of allowable workdays and hours, as they relate to general conditions.

12.0 FEE PROPOSAL AND GOOD FAITH ESTIMATE

In addition to the qualifications above, each responding firm must also provide a Fee Proposal and Good Faith Estimate for the Project based on the Construction Documents identified in Section 2 and attached as exhibits. One (1) complete, electronic copy of the Fee Proposal and Estimate shall be included as a separate section within the electronic submittal required per Section 6.0 above. The Owner reserves the right to award the project based on best overall value.

The CM/GC’s Fee Proposal is to be presented as provided in Exhibit K.

The Good Faith Estimate should be provided and organized per CSI division.

13.0 SELECTION CRITERIA AND EVALUATION

Upon commencement of the solicitation process, the Big Sky Fire Department will appoint a Selection Committee to review the proposals and make a recommendation. Then, the Board of Trustees will have the ultimate decision authority based on the Selection Committee’s recommendation.

The Selection Committee will evaluate the CM/GC Teams responding to this Request for Qualifications based on the criteria noted below:

1. Qualifications of the Firm. The Firm’s experience, qualifications and capability. This includes experience with the CM/GC delivery method, management and procurement experience related to subcontractors, cost, schedule and quality control, and risk management.

2. Capability to meet time and budget requirements.

2.1. Proposed schedule for completion of the Work.

2.2. The estimated costs for completion of the Work. Capacity to perform during the specified time period.

3. Capacity to perform during the specified time period.

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4. Location. The Firm’s understanding of the requirements of The Big Sky Fire Department, the

State of Montana, Gallatin County and Authorities Having Jurisdiction (AHJ) including the permitting and approval process.

5. Present and projected workloads. Whether the company is firmly established in the business, financially responsible, and has the resources and ability to offer its services in a professional, expedient manner.

6. Related experience on similar projects. Provide references for work performed on similar projects.

7. Project Approach. The Firm’s understanding of the Project and the needs of the Owner and general Project approach.

8. Team Qualifications. The relevant experience of principal Team members and diversity of expertise.

Scoring Chart

Item (as described above)

Score

1 20

2.1 Schedule 5

2.2 Cost 10

3 10

4 10

5 10

6 15

7 10

8 10

Total 100

Shortlisted Firms may be invited to participate in interviews. Interviews will be scored separately from the RFQ submittals, interview process and scoring format will be provided to shortlisted Firms. Fees will be reviewed and considered as part of the final analysis in an effort to establish overall best value.

The Owner may request additional information as deemed necessary. Failure to provide such information may result in the submittal being considered non-responsive. Modifications may be made to the scoring based on the experiences the selection committee has had with the Firm, or if they envision conflicts of interests. The Owner reserves the right to reject any and all submittals, waive informalities and to reject non-conforming, non-responsive or conditional submittals.

14.0 PERMITS & AUTHORITIES HAVING JURISDICITON (AHJ)

The Architect will apply to the State of Montana for the plan review and Building Permit, and any and all other applicable permits from Gallatin County and other Authorities Having Jurisdiction (AHJs), and distribute the permit to the Owner and General Contractor. The Owner shall pay for the plan review and permits, as well as the inspections normally provided by the State of Montana, Gallatin County, and other AHJs.

The following fees shall be paid for by the Owner if applicable to the Work:

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1. Water plant investment fee and water tap fee.

2. Sewer plant investment fee, sewer reimbursement charge, and sewer tap fee.

3. Bringing permanent electrical service to the transformer including transformer pad.

4. Street over-sizing fee.

5. Storm drainage fee.

6. Gas tap fees.

The Contractor shall pay for all other required inspections, permits, licenses, and fees, including but not limited to mechanical, electrical, plumbing, grading and drainage. The Contractor shall be responsible to make calls and arrange for all inspections required by all applicable Authorities Having Jurisdiction over the Project.

Assessments against the property are the obligation of the Owner and will be paid by the Owner as necessary to assure issuance of permits specified above. This includes sewer and water charges for capital improvements and line extensions, including plant investment fees and connection charges based on the cost of mains serving the site.

15.0 OWNER FURNISHED INFORMATION

The following Owner-furnished data will be made available to the selected Team in order to support the pre-construction process:

Preliminary Geotechnical Report & Recommendations, Site Survey including boundary, topography and existing features.

The Owner is providing the above items noted but in no way does it remove the responsibility of the Contractor to preform due diligence. No allowance or extra consideration shall be paid by the Owner as a result of the Contractor’s lack of familiarity with the site and location of the Work.

Before submitting a Proposal, the Contractor shall personally inspect the site of the proposed Work. Submission of a Fee Proposal shall constitute conclusive evidence that the Contractor has personally inspected the site of the Project. No allowance or extra consideration to the Contractor will be paid by the Owner by reason of additional costs, damages, or other difficulties incurred by the successful Contractor that could have been avoided had an adequate inspection of the site been undertaken.

16.0 PROJECT WARRANTIES

In addition to all subcontractor, manufacturer or vendor warranties, the Contractor shall provide a two-year warranty on all Work performed on the Project. The Contractor shall also serve as the Warranty Administrator for the Project. The Warranty Administrator shall be responsible for all aspects of the timely and effective administration of all warranties, including but not limited to: a) defining a warranty process for claims; b) providing a warranty claim form for the Owner’s use; c) receiving all warranty claims from the Owner; d) identifying and contacting the individuals(s) or entity(ies) issuing the warranty under which the claim is being made; e) arranging for all warranty Work; f) administering all documents necessary and appropriate for the proper and timely processing of each warranty claim; g) completing review on a periodic basis of a status log of all warranty claims; and h) initiation and completion of 11 and 23 month warranty walks. This obligation shall be expressly stated in the contract between the successful Contractor and the Owner.

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17.0 OWNER’S RIGHT, WARRANTIES & DISCLAIMERS

1. The selection of the CM/GC Team will not be based solely on cost, but rather the best interest of the Owner. Owner’s Selection Committee will make a recommendation to the Big Sky Fire Department Board of Trustees based upon all elements of evaluation and information provided in the submittal, interviews and subsequent contract negotiations.

2. The respondents to the Request for Qualifications warrant that they are able to complete the project to specifications that will meet or exceed the minimum code and safety requirements as set by the State of Montana, Gallatin County, and Big Sky Fire Department where applicable, as well as, all other Authorities Having Jurisdiction over the Project. Additionally, they also warrant that they will complete the Project to the minimum standards and requirements of all municipal, county, state and federal agencies having jurisdiction and authority over the projects.

3. Respondents warrant that they will comply with Section 39-2-305 of Montana Code Annotated 2023.

4. The Owner reserves the right to accept/reject any or all submittals received through this solicitation process. The Owner reserves the right to terminate or modify the CM/GC selection process, including the Selection Schedule, at any time as may be deemed necessary and in the best interests of the Big Sky Fire Department.

5. The Owner reserves the right to award the Project(s) in the manner deemed most beneficial to the Big Sky Fire Department and that provides the greatest overall value.

6. Selected Firms will be expected to execute AIA Document A133-2019 Standard Form of Agreement Between Owner and Construction Manager as Constructor, where the basis of payment is the Cost of Work Plus a Fee with a Guaranteed Maximum Price, Exhibit B – Insurance and Bonds and associated General Conditions AIA Document A201-2017, as modified by Owner’s legal counsel and attached for reference as Exhibits E, F and G respectively.

7. All costs incurred by prospective CM/GC Teams associated with the preparation of submittals, attendance at interviews and contract negotiations in response to this Request for Qualifications are the sole responsibility of the Applicant.

8. The Qualification Statement and Fee Proposal, and all supporting documentation, attachments, supplementary materials, sketches, etc. shall become the property of The Big Sky Fire Department and will not be returned to the Contractor.

9. Owner’s obligations under this Agreement are contingent upon its securing adequate financing, upon terms acceptable to the Owner, in Owner’s sole discretion, within a reasonable period of time, which shall be commensurate with the progress of Services and Work contemplated by the Agreement. Nothing contained herein shall obligate the Owner to make any specific efforts or to make any particular inquiries or applications with respect to financing. In the event the Owner fails to obtain adequate financing, Owner may notify CM/GC Team and terminate the Agreement.

10. This section is intended for informational purposes only and no response is expected nor encouraged. However, questions, comments, or concerns with regard to the contract terms and conditions must be included with your submittal. Absent any such attachment, the Owner will assume Firm’s full acceptance of the contract terms and conditions. Exceptions requested, or alternative language suggested, will be treated as a “counter-offer.” The willingness and/or ability of the Owner to accept or negotiate such suggested changes will be considered on a case--by--case basis. Please note, if your Firm does offer suggested modifications, the decision to reject, accept, or further negotiate requested changes will be at the Owner’s discretion. IF YOUR COMPANY NORMALLY SEEKS LEGAL REVIEW OF

CONTRACT TERMS, THIS PROCESS SHOULD OCCUR PRIOR TO SUBMISSION OF

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YOUR SUBMITTAL AND YOUR SUBMITTAL MUST IDENTIFY ANY TERM OR CONDITION

YOU ARE QUESTIONING AND HOW YOU WOULD SUGGEST IT BE RESOLVED.

END OF REQUEST FOR QUALIFICATIONS

CM/GC SERVICES

BIG SKY FIRE DEPARTMENT, FIRE STATION NO. 3