2024-03-15_Tucson_City_Hall_RFP_rev_1_gearless.pdf

2 8 4 0 E G E R M A N N R O A D S U I T E 1 0 5 2 C H A N D L E R , A Z 8 5 2 8 6

TUCSON CITY HALL

TUCSON, ARIZONA

TRACTION ELEVATOR MODERNIZATION SPECIFICATION

AE JOB # P22015

AE PLAN # C-23-005

OCTOBER 28, 2022

REVISED MAY 15, 2023, FEBRUARY 12, 2024, AND MARCH 15, 2024

PREPARED FOR:

Robin Shambach Principal RShambach@BWSArchitects.com P: 520.631.2574

Jesse Ross Architect JRoss@BWSArchitects.com P: 520.505.3889

BWS Architects 261 North Court Avenue Tucson, Arizona 85701

PREPARED BY:

Adam Robinson Consultant Adam.Robinson@LerchBates.com M: 480.798.0022

LB Project № 0100040706-001

ALL DOCUMENTS FURNISHED BY LERCH BATES INC. (LERCH BATES) ARE INSTRUMENTS OF SERVICE AND SHALL REMAIN THE SOLE

PROPERTY OF LERCH BATES. LERCH BATES SHALL RETAIN ALL COMMON LAW, STATUTORY, AND OTHER RESERVED RIGHTS, INCLUDING THE COPYRIGHT THERETO. THEY ARE TO BE USED ONLY FOR THIS PROJECT AND ARE NOT TO BE MODIFIED, DISTRIBUTED, OR USED FOR ANY OTHER PROJECT, IN WHOLE OR IN PART, EXCEPT WITH THE WRITTEN AUTHORIZATION OF LERCH BATES. LERCH

BATES ACCEPTS NO LIABILITY FOR ANY UNAUTHORIZED USE OR MODIFICATION OF THESE DOCUMENTS.

mailto:RShambach@BWSArchitects.com mailto:JRoss@BWSArchitects.com mailto:Adam.Robinson@LerchBates.com

LERCH BATES INC. TRACTION ELEVATOR MODERNIZATION

Elevator Consulting Group

TABLE OF CONTENTS

SECTION 000200 – SUPLEMENTARY INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 PROJECT: ELEVATOR MODERNIZATION

1.2 CONTRACT DOCUMENTS

1.3 PRE-BID SITE SURVEY

SECTION 001000 – INSTRUCTIONS TO CONTRACTOR

PART 1 - GENERAL

1.1 EXAMINATION

SECTION 008000 – SUPPLEMENTAL CONDITIONS

PART 1 - GENERAL

1.1 DEFINITION OF TERMS

1.2 CONSULTANT’S STATUS

1.3 CONTRACT

1.4 MEASUREMENTS AND DRAWINGS

1.5 CODES AND ORDINANCES

1.6 CONTRACTOR’S INSURANCE

1.7 PROTECTION OF WORK AND PROPERTY

1.8 ACCIDENT REPORTS

1.9 STORAGE OF MATERIALS

1.10 REMOVAL OF EQUIPMENT AND RUBBISH

1.11 MATERIALS AND WORKMANSHIP

1.12 SUPERVISION

1.13 ROUTINE BUSINESS

1.14 CHANGES AND EXTRA WORK

1.15 PERMITS

SECTION 010100 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.2 PRIME CONTRACTOR’S DUTIES

1.3 WORK SEQUENCE

1.4 WORKING HOURS

1.5 CONTRACTOR USE OF PREMISES

1.6 CONCURRENT MODERNIZATION WORK AND BUILDING OPERATION

SECTION 010400 – PROJECT PROCEDURES

PART 1 - GENERAL

1.1 APPLICABLE CODES

1.2 STAGING AREA

1.3 WORK PHASE

1.4 OCCUPANCY AND WORK BY OTHERS

SECTION 013000 – SUBMITTALS

PART 1 - GENERAL

1.1 ACTION SUBMITTALS

1.2 FINAL CONTRACT DOCUMENTS

SECTION 016000 – MATERIAL AND HANDLING

PART 1 - GENERAL

1.1 SITE CONDITION INSPECTION

1.2 PRODUCT DELIVERY, STORAGE, AND HANDLING

1.3 INSTALLATION REQUIREMENTS

1.4 MANUFACTURER’S NAMEPLATES

1.5 COLORS OF FACTORY-FINISHED EQUIPMENT

1.6 MATERIALS AND FINISHES

SECTION 017000 – FINAL CONTRACT COMPLIANCE REVIEW

PART 1 - GENERAL

1.1 FINAL CLEANING

1.2 CONSULTANT’S FINAL OBSERVATION AND REVIEW REQUIREMENTS

1.3 MANUFACTURER’S WARRANTY

1.4 PURCHASER’S INFORMATION

SECTION 018000 – MAINTENANCE

PART 1 - GENERAL

1.1 INTERIM MAINTENANCE

1.2 WARRANTY MAINTENANCE

SECTION 019000 – RELATED WORK

PART 1 - GENERAL

1.1 RELATED WORK BY CONTRACTOR

SECTION 142200 - ELECTRIC TRACTION ELEVATOR MODERNIZATION

PART 1 - GENERAL

1.1 SUMMARY

1.2 DEFINITIONS

1.3 WORK INCLUDED

1.4 RELATED WORK

1.5 ACTION AND INFORMATIONAL SUBMITTALS

1.6 CLOSEOUT SUBMITTALS

1.7 PERMITS, TESTS, AND CERTIFICATES

1.8 QUALITY ASSURANCE

1.9 WARRANTY

1.10 MAINTENANCE

1.11 DELIVERY, STORAGE, AND HOISTING

1.12 COORDINATION

PART 2 - PRODUCTS

2.1 REFERENCES

2.2 MANUFACTURERS AND PRODUCTS

2.3 PERFORMANCE REQUIREMENTS

2.4 ELEVATOR DUTY ALTERATIONS

2.5 MATERIALS

2.6 OPERATION

2.7 MACHINE ROOM EQUIPMENT

2.8 HOISTWAY EQUIPMENT

2.9 HOISTWAY ENTRANCES

2.10 CAR EQUIPMENT

2.11 COMMUNICATION

2.12 CAR ENCLOSURE AND INTERIOR FINISHES

2.13 HALL CONTROL STATIONS

2.14 SIGNALS

2.15 FIREFIGHTERS CONTROL AND EMERGENCY POWER PANEL

PART 3 - EXECUTION

3.1 SITE CONDITION INSPECTION

3.2 INSTALLATION

3.3 FIELD QUALITY CONTROL

3.4 CLEANUP

3.5 PURCHASER’S INFORMATION

LERCH BATES INC. TRACTION MODERNIZATION

Elevator Consulting Group SUPPLEMENTARY INSTRUCTION TO BIDDERS

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022

SECTION 000200-SUPPLEMENTARY INSTRUCTION TO BIDDERS

SECTION 000200 – SUPLEMENTARY INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 PROJECT: ELEVATOR MODERNIZATION

A. The City of Tucson requests your firm to submit a quotation for:

1. All engineering, labor, materials, transportation, services, and equipment necessary and reasonably incidental to perform work required by Contract Documents.

2. Interim preventive maintenance.

3. Warranty preventive maintenance.

1.2 CONTRACT DOCUMENTS

A. One set of electronic contract documents are provided for your use.

B. Make inquiries to the City of Tucson personnel listed in the IFB.

C. An opportunity to review existing equipment and site conditions will be provided during the pre-bid meeting. Time and place of pre-bid meeting are listed in the IFB.

1.3 PRE-BID SITE SURVEY

A. Refer to IFB for Pre-Bid Meeting information.

END OF SECTION

Elevator Consulting Group INSTRUCTIONS TO CONTRACTOR

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022

SECTION 001000 – INSTRUCTIONS TO CONTRACTOR

SECTION 001000 – INSTRUCTIONS TO CONTRACTOR

1.1 EXAMINATION

A. In order to discover and resolve conflicts or lack of definition which might create problems, Contractor must review Contract Documents, existing site conditions, and existing equipment specified to be retained for compatibility with its product prior to submitting quotation. Site review shall include, but not be limited to:

1. Adequacy of access.

2. Retained equipment.

3. Elevator hoistways.

4. Pits.

5. Machine rooms.

6. Overhead clearances.

7. Electrical power characteristics.

8. Structural supports.

B. Investigation and structural calculations required to determine compliance of existing elevator components, including machine support beams, with ASME A17.1, Rule 8.7.2.15.2 are responsibility of Contractor.

C. If Contractor is in doubt as to the meaning of any requirement included in the Contract Documents, they shall submit questions in “Opengov” in accordance with the IFB. Conversely, all responses will be provided using the “Opengov” application.

Elevator Consulting Group SUPPLEMENTAL CONDITIONS

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October 28, 2022

SECTION 008000 – SUPPLEMENTAL CONDITIONS

1.1 DEFINITION OF TERMS

A. ELEVATOR CONSULTANT or CONSULTANT refers to Lerch Bates Inc. (Lerch Bates).

B. PURCHASER refers to City of Tucson.

C. CONTRACT or CONTRACT DOCUMENTS consists of the Agreement, Conditions of Contract, Specifications, Addenda, Drawings if included, and Alternates if accepted.

D. CONTRACTOR or ELEVATOR CONTRACTOR refers to any persons, partners, firm, or corporation having a contract with Purchaser to furnish labor and materials for the execution of work required.

E. CONTRACT AWARD refers to Purchaser’s verbal or written award for work required.

F. SUBCONTRACTOR refers to any persons, partners, firm, or corporation having a contract with Contractor to furnish labor and materials for the execution of work required.

G. PROVIDE means “furnish and install.”

H. MANUFACTURER means either the Original Equipment Manufacturer (OEM) or the principal manufacturer of a component or system.

I. RETAIN means, unless otherwise specified, the existing equipment is to be left in place with no alterations and no change in the original manufacturer’s designed performance or functionality. Items that are “retained” shall be thoroughly cleaned in place and adjusted to achieve originally designed function.

J. REFURBISH means, unless otherwise specified, the existing equipment is to be cleaned, repainted, repaired, and parts replaced to put the equipment into a condition to provide the same appearance, performance, and functionality as the equipment provided when it was originally installed. Unless otherwise specified, the scope of replacement of components is limited to those items currently available for purchase as replacement parts from the manufacturer or after-market suppliers approved by the manufacturer.

K. REUSE means that the Contractor shall carefully remove equipment from the existing installation, avoiding any damage or additional wear. Store in a safe location to maintain equipment in its pre-removal condition. Reinstall and incorporate into the modernized elevator installation using the same procedures and recommendations provided by the manufacturer of the equipment.

L. CALL BACK means a request from the Purchaser to the Contractor to provide a technician on site to evaluate an elevator that is out of service or not functioning properly, rectify the root cause of the malfunction, and place the unit back into normal service.

M. INCLUDES or INCLUDING means including the items specified but not limited solely to those items if additional work or components are required to achieve the specified outcome.

N. Words in the singular shall include the plural whenever applicable or context so indicates.

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October 28, 2022

O. All technical terms in these Contract Documents are used as defined in the latest edition of American National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks ASME A17.1.

and A17.2.

1.2 CONSULTANT’S STATUS

A. Consultant shall act as Purchaser’s and/or Building Management’s representative on all matters pertaining to required work. Consultant shall interpret Contract Documents, analyze Contractor’s quotations, review Contractor’s suggested alternates, review all Contractor’s submittals, approve billings, review technical details and construction procedure, perform work progress reviews, and review and test completed work for compliance with Contract Documents prior to acceptance of work by Purchaser.

B. Field Review Scheduling: Schedule progress and final work reviews with Consultant. Reply promptly, in writing, to corrective work indicated on Consultant’s progress and/or final review reports, indicating status and schedule for completion. Consultant anticipates scheduled site review appointments will be met.

1.3 CONTRACT

A. Contract includes all engineering, labor, tools, and material required to complete the work in every respect. Contractor is cautioned to familiarize itself with existing site conditions and to include all incidental work that might occur or be required during the work. After Contract has been awarded, verbally or in writing, no extra charges will be allowed for any labor or material necessary to complete required work whether exactly described in these specifications.

B. Any discrepancies or ambiguities found in Contract Documents or drawings shall be reported to the Consultant prior to Contractor’s quotation submittal.

1.4 MEASUREMENTS AND DRAWINGS

A. Drawings or measurements included with Contract Documents are for convenience of Contractor.

Complete responsibility for detailed dimensions lies with Contractor. Contractor shall verify all dimensions with the actual on-site conditions. Where work of Contractor is to be coordinated with another trade, Contractor’s shop drawings shall show actual dimensions and method of joining work of those trades.

1.5 CODES AND ORDINANCES

A. All work covered by these Contract Documents is to be done in full accord with national code, state and local codes, ordinances, and elevator safety orders in effect at time elevator alteration permit issuance.

All requirements of local Building Department and fire jurisdiction are to be fulfilled by Contractor and its Subcontractors. Also see Section 010400, Article 1.1.

1.6 CONTRACTOR’S INSURANCE

A. Insurance shall be according to the Terms and Conditions stated in the IFB.

1.7 PROTECTION OF WORK AND PROPERTY

A. Contractor shall continuously maintain adequate protection of all its work from damage and shall protect Purchaser property from injury or loss arising out of this Contract. Contractor shall make good any such damages, injury, or loss, except such as may be directly caused by agents, subcontractors, or employees of the Purchaser. Contractor shall provide all barricades required to protect open hoistways or shafts per OSHA regulations. Design of barricades in public areas shall be approved by Purchaser prior to fabrication and installation.

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October 28, 2022

B. If Contract includes work which would be disruptive during normal business operations, or would be dangerous to building occupants, said work shall be performed during hours as building management dictates. Examples of such work include, without limitation, saw cutting of concrete, jack hammering, welding, metal cutting, pouring concrete, erecting steel, or hoisting equipment over occupied portions of the building, or performing tests requiring all elevators in a group. Contractor shall perform such work during off-hours and shall include all costs in its quotation.

C. Contractor shall install a suitable protective covering on all finished floors whether marble, wood, carpet or other, in areas where work is being performed. No material handling equipment shall be permitted on or over finished floors unless said floors have been protected in a manner approved by building management.

D. Portable fire extinguishers shall be provided throughout Contractor’s area of work and shall be placed so as to be accessible at all times. Extinguishers shall be multi-purpose dry chemical type, provided on a basis of one 2A-20BC rated unit for each 3,000 square feet of floor area. Extinguishers will remain property of Contractor.

E. Contractor shall at all times maintain work areas, so all portions are accessible to fire department personnel and apparatus. Fire hydrants and fire department connections to building sprinkler systems must be kept free from obstruction at all times.

F. Contractor shall strictly supervise any welding, metal cutting or other operations employing open flame work. All welding and cutting equipment shall be safely arranged and all combustibles in vicinity of any work being performed shall either be removed or protected by a noncombustible cover. Welding or cutting shall be attended by an assistant or fire watchman who is equipped with at least one 2A-20BC rated multi-purpose dry chemical fire extinguisher. Fire watchman will maintain strict surveillance during entire welding or cutting operation and extinguish flying sparks or burning slag. After welding or cutting operation fire watchman shall thoroughly search entire area for remnants of smoldering materials before he is released from his duty. Any welding or other operation employing open flame in any portion of building shall be scheduled with and receive approval of Purchaser. Hot work permits shall be scheduled and approved with Purchaser.

G. Contractor shall keep noise level below 80 dBA level during normal building hours. When it is necessary to produce noise above this level, Contractor shall advise building management of such needs and times will be scheduled as directed. The Contractor shall anticipate, and schedule excessive noise generating procedures and include allowance for same in its quotation and schedule. Anything above 80 dBA shall be conducted outside of normal building operation hours.

1.8 ACCIDENT REPORTS

A. In the event of accidents of any kind, Contractor shall furnish Purchaser with copies of all accident reports.

Reports shall be sent without delay and at same time that they are forwarded to any other parties.

1.9 STORAGE OF MATERIALS

A. Contractor shall confine storage of materials on job site to limits approved by Purchaser and shall not unnecessarily encumber premises or overload any portion of building with materials to a greater extent than structure design load.

1.10 REMOVAL OF EQUIPMENT AND RUBBISH

A. Contractor shall remove and properly dispose of all rubbish as fast as it accumulates including all existing parts and components not retained, keeping building and premises clean during progress of work and leave premises at completion in a condition acceptable to the Purchaser. Store parts and components

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022 identified by Consultant as useful for maintenance of units not being modernized as directed by Purchaser. All other parts and components not retained shall become property of Contractor. Dumpster shall be located in the loading dock area.

1.11 MATERIALS AND WORKMANSHIP

A. All materials and equipment furnished shall be new and best quality. Installation shall be accurate, workmanlike, and subject to approval of Purchaser and Consultant. All materials and equipment provided shall conform to regulations of enforcement bodies having jurisdiction. Contractor shall furnish material samples for approval.

1.12 SUPERVISION

A. Contractor shall assign a competent Project Manager, superintendent, and on-site foreman for project satisfactory to Purchaser and Consultant. Such persons shall represent Contractor and all instructions given to them shall be binding as if given to Contractor.

1.13 ROUTINE BUSINESS

A. After award of Contract, all business relating to required work shall be transacted through Consultant, unless otherwise directed.

1.14 CHANGES AND EXTRA WORK

A. Purchaser may at any time make changes to Contract Documents, plans and drawings, omit work, or require additional work by Contractor. For such additional work performed hereunder, Purchaser shall pay Contractor on the basis of a mutually agreed lump sum. See Article 1.25 for method of computing lump sum cost of additional work. Contractor shall make no additions, changes, alterations, or omissions, or perform extra work, without receipt of written authorization of Purchaser.

1.15 PERMITS

A. Contractor shall obtain and pay for or cause its Subcontractor to obtain and pay for all permits required to complete required work. In addition, Contractor shall arrange, schedule, and pay for or cause its Subcontractors to arrange, schedule and pay for all required final inspections by state, local or independent certified inspecting authorities necessary for issuance of all required Purchaser utilization permits in regard to completed work.

Elevator Consulting Group SUMMARY OF WORK

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022

SECTION 010100 – SUMMARY OF WORK

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Modernization of Two (2) elevators, including but not limited to new machines, operational controls, dispatching, door equipment, signal fixtures, car interior finishes.

B. Provide all labor, engineering, tools, transportation, services, supervision, materials, and equipment necessary for and incidental to satisfactory completion of required work as indicated in Contract Documents.

C. Provide all required staging, hoisting and movement of new equipment, reused equipment, or removal of existing equipment.

D. Prime contracts are defined below, and each is recognized to be a major part of required work to be performed concurrently in close coordination with work of other Contractors.

1. This Contract: Elevator Modernization Include associated work specified in Section 019000.

E. Scope of Contract includes, but is not limited to, the following:

1. Coordination, scheduling, and management of work of component suppliers and subcontractors.

2. Furnish and install equipment as specified, utilizing existing and/or modified hoistways and machine rooms.

3. Specific item of required work which cannot be determined to be included in another contract is thereby determined to be included in prime contract.

1.2 PRIME CONTRACTOR’S DUTIES

A. Prime Contractor’s duties include the following:

1. Provide and pay for labor, materials and equipment, tools, construction equipment and machinery, and other facilities and services necessary for proper execution and completion of required work.

2. Pay for legally required sales, consumer, and state remodel taxes.

3. Secure and pay for required permits, fees, and licenses necessary for proper execution and completion of required work, as applicable at time of quotation due date.

4. Give required notices.

5. Comply with codes, ordinances, rules, regulations, orders, and other legal requirements of public authorities applicable to performance of required work.

6. Promptly submit written notice to Consultant of observed variance of Contract Documents from legal requirements.

7. Enforce strict discipline and good order among employees. Do not employ persons unskilled in assigned task.

1.3 WORK SEQUENCE

A. Construct work in stages. Description and proposed sequence dates are as listed on Quotation Form Section 003100.

1.4 WORKING HOURS

A. Unless otherwise stated below or elsewhere in the Contract Documents, Contractor shall have access to the building for work activities during the following regular building operating hours:

1. Monday – Friday 6:00am to 5:00pm

Elevator Consulting Group SUMMARY OF WORK

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2. Saturday and Sunday and hours outside those listed in typical work week based on pre-arranged schedule with building management.

B. Contractor shall perform all work that has the potential to result in any of the following conditions outside of regular building operating hours at no additional cost to the Purchaser:

1. More than one elevator out of service in the group of elevators.

2. Interruptions or changes in normal group automatic operation.

3. Activation of Firefighter’s Emergency Operation Phase I.

4. Activation of Standby Power Operation.

5. Noise levels in excess of 80 dBA measured in any occupied or public space.

6. Transport of large equipment through public or tenant spaces.

1.5 CONTRACTOR USE OF PREMISES

A. Confine operations at site to areas permitted by law, ordinances, permits, Contract Documents, and Purchaser’s specific instructions.

B. Do not unreasonably encumber site with materials or equipment. Staging area will be located as directed by Purchaser.

C. Do not load structure with weight that will endanger structure. Coordinate with Purchaser.

D. Assume full responsibility for protection and safekeeping of tools and products stored on or off premises.

E. Move stored products which interfere with operations of building or the operations of other trades.

F. Obtain and pay for use of additional storage or work areas needed for operations.

1.6 CONCURRENT MODERNIZATION WORK AND BUILDING OPERATION

A. This project is a major elevator modernization in an existing building which is open for public business and will continue to operate throughout all phases of required work. It is essential that Contractor give special attention and priority to all matters concerning project safety, protection from dust and loose materials, reduction of noise level, protection from water and air infiltration into building, and maintenance of neat, sightly conditions in and around work areas inside and outside of building. Packaging, scrap materials, and demolition debris shall be promptly removed from building and site on a daily basis.

B. Unless otherwise stated in the Contract Documents Contractor shall allow only one elevator to be out of service in each elevator group at any time during regular building operating hours.

C. At all times Contractor shall provide clearly visible warning and directions signs, full height barricades, temporary lighting, overhead protection, and hazard-free walking surfaces throughout public area. At all times give special attention to building entrances, exits, and proper safe exiting through work areas as required by law.

D. Contractor shall consult Purchaser and other Contractors to establish and maintain safe temporary routes, including, but not limited to proper barricades, walking surfaces, lighting, fire protection, exiting, warning, and directional signs, and general protection of persons from all hazards in accordance with OSHA Standards due wholly or partially to its operations.

Elevator Consulting Group PROJECT PROCEDURES

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October 28, 2022

SECTION 010400 – PROJECT PROCEDURES

SECTION 010400 – PROJECT PROCEDURES

1.1 APPLICABLE CODES

A. Compliance with Regulatory Agencies: Comply with most stringent applicable provisions of following Codes, laws, and/or Authorities, including revisions and changes in effect including those referenced in Section 142200.

1.2 STAGING AREA

A. An equipment staging area will be available for use by Contractor. Contractor shall restrict usage to area designated and shall notify Purchaser/Property Management prior to storing of any large equipment which will impose heavy concentrated loading on floor area. Do not store such equipment until approval is received.

1.3 WORK PHASE

A. See Section 003100, Quotation Form.

1.4 OCCUPANCY AND WORK BY OTHERS

A. Contractor expressly affirms Purchaser’s rights to let other contracts and employ other Contractors in connection with required work. Contractor will afford other Contractors and their workmen reasonable opportunity for introduction and storage of materials and equipment, for execution of their work, and will properly connect and coordinate its work with theirs. Contractor will also incorporate comparable provisions in all its subcontracts.

B. Contractor declares that other Contractors employed by Purchaser on basis of separate contracts may proceed at such times as necessary to install items of work required by Purchaser.

C. Contractor declares that it will cooperate with other Contractors employed by Purchaser and, in addition to other coordination and expediting efforts, will coordinate their work by written notices regarding necessity of such work to be done on or before certain dates.

D. Contractor declares that it is responsible for review, stamped, and signed approval of all shop drawings for required work.

E. Contractor hereby declares that content of foregoing paragraphs and influence they may have on project:

1. Shall not cause a change in stipulated Contract Sum.

2. Shall not cause a change in Construction Time Schedule.

Elevator Consulting Group SUBMITTALS

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October 28, 2022

SECTION 013000 – SUBMITTALS

1.1 ACTION SUBMITTALS

A. Within thirty calendar days after award of contract and before beginning equipment fabrication submit field verified existing installation information for review.

1. Car and Counterweight Information:

a. Existing Total Car Weight:

1) Documented on crosshead data tag, all cars.

2) Field Verified: weigh single cars and one car per group of each identical duty type.

b. Field verified counterweight total weight. Weigh or balance verify at vertical center of hoistway, single cars and one car per group of each identical duty type.

c. Estimated total weight of means of suspension.

d. Estimated total suspended compensation load on elevator traction machine drive sheave shaft.

2. Power Confirmation Information: Field verified existing conditions at each elevator main disconnect:

a. Actual maximum available voltage and current.

b. Verify true earth ground value.

B. Within sixty calendar days after award of contract and before beginning equipment fabrication submit planned modernization design information, shop drawings, and required material samples for review.

Allow thirty days for response to initial submittal.

1. Indicate equipment lists, reactions, and design information on layouts including:

a. Car and Counterweight:

1) Total car weight to be included on new crosshead data tag.

2) Total counterweight (pre-modernization weight plus or minus any added or removed weight sections).

3) Written confirmation that designed modernization total combined weight of car and rated load:

a) Is no more than the existing installation and no less than 95% of the existing installation.

4) Verify buffer capacity via data tags or known manufacturing data.

5) Verify car and counterweight safety capacities via data tags.

b. Power Confirmation Information: Design for existing conditions.

1) Motor horsepower and code letter designation.

2) Motor drive starting current, full load running current, and demand factor.

3) Engineered power consumption based on 180 starts per hour full load, non-dynamic braking.

4) Written confirmation that existing electrical provisions are adequate for post modernization installation equipment requirements.

c. Written confirmation that total planned modernization reactions on building structure do not exceed existing reactions due to increased post modernization weights of:

1) Traction machine and motor.

2) Blocking beams.

3) Sheaves.

4) Total car weight.

5) Total counterweight.

6) Suspension means.

7) Suspended compensation.

8) Travelling cables.

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9) Car Capacity.

d. Product Data, Including:

1) Capacities, sizes, performances, operation, control, signal systems operations, safety features, finishes, and similar information.

2) Product data for car enclosures and hoistway entrances.

3) Product data for signal fixtures, lights, graphics, tactile marking plates, and details of mounting.

4) Full details of ascending car protection means and installation.

5) Two-way conversation devices.

6) Post-modernization machine room heat emissions in BTU.

2. Shop Drawings:

a. Fully Dimensioned Fixture Drawings:

1) Car operating panels.

2) Car floor indicators.

3) Hall stations.

4) Destination/landing input stations.

5) Position indicators.

6) Hall lanterns.

7) Access key switch.

8) Remote panels.

9) Emergency power selector switches.

b. Rope Brake Mounting and Installation Drawings:

1) Details of all materials and installation design required.

2) Showing reactions incorporated into design.

3) Signed and stamped by a licensed engineer.

C. Samples for Verification:

1. For exposed car, hoistway door and frame, and signal equipment finishes.

2. Samples of Sheet Materials: 3" (75 mm) square.

3. Running Trim Members: 4" (100 mm) lengths.

4. Include full component samples, if requested:

a. Signal fixtures.

b. Lighting.

c. Graphics.

d. Braille plates.

D. Written Maintenance Control Program (MCP) specifically designed for the equipment included under this contract.

1. Include any unique or product specific procedures or methods required to inspect or test the equipment.

2. Identify weekly, bi-weekly, monthly, quarterly, and annual maintenance procedures, including statutory and other required equipment tests.

E. Submittal review shall not be construed as an indication that submittal is correct or suitable or that the work represented by submittal complies with the Contract Documents. Compliance with Contract Documents, Code requirements, dimensions, fit, and interface with other work is Contractor’s responsibility.

F. Acknowledge and/or respond to review comments within Fourteen (14) calendar days of return.

1. Promptly incorporate required changes due to inaccurate data or incomplete definition so that delivery and installation schedules are not affected.

2. Identify and cloud drawing revisions including Contractor elective revisions on each re-submittal.

G. Contractor’s revision response time is not justification for equipment delivery or installation delay.

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October 28, 2022

1.2 FINAL CONTRACT DOCUMENTS

A. See Section 017000, Project Closeout.

Elevator Consulting Group MATERIAL AND HANDLING

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October 28, 2022

SECTION 016000 – MATERIAL HANDLING

SECTION 016000 – MATERIAL AND HANDLING

1.1 SITE CONDITION INSPECTION

A. Prior to beginning installation of equipment, examine hoistway and machine room areas. Verify no irregularities exist which affect execution of work specified.

B. Do not proceed with installation until work in place conforms to project requirements.

1.2 PRODUCT DELIVERY, STORAGE, AND HANDLING

A. General:

1. The protection of all equipment and exposed finishes shall be the responsibility of the Contractor during delivery, handling, and installation until completion of project.

2. The Elevator Contractor shall replace damaged materials with new at no additional cost for material and labor to Purchaser.

B. Delivery and Storage:

1. Manufacturers’ original packing must adequately protect materials during delivery.

2. Deliver materials to the site ready for use in the accepted manufacturer’s original and unopened containers and packaging, bearing labels as to type of material, brand name, and manufacturer’s name. Delivered materials shall be identical to accepted samples.

3. Store materials in original protective packaging under cover in a dry and clean location off the ground. Remove delivered materials that are damaged or otherwise not suitable for installation from the job site and replace with acceptable materials.

4. It is the responsibility of the Contractor to properly store and protect all materials in space provided or designated by the Purchaser against damage, stains, scratches, corrosion, weather, construction debris, and environmental conditions.

1.3 INSTALLATION REQUIREMENTS

A. Install all equipment in accordance with Manufacturer’s instructions, referenced codes, specifications, and approved submittals.

B. Install machine room equipment with clearances in accordance with referenced codes and specification.

C. Install all equipment so it may be easily removed for maintenance and repair.

D. Install all equipment for ease of maintenance.

E. Install all equipment to afford maximum accessibility, safety, and continuity of operation.

F. Remove oil, grease, scale, and other foreign matter from the following equipment and apply one coat of field-applied machinery enamel:

1. All exposed equipment and metal work installed as part of this work which does not have architectural finish.

2. Machine room equipment.

3. Pit equipment.

4. Neatly touch up damaged factory-painted surfaces with original paint color.

5. Protect machine-finish surfaces against corrosion.

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October 28, 2022

1.4 MANUFACTURER’S NAMEPLATES

A. Manufacturer’s name plates and other identifying markings shall not be affixed on surfaces exposed to public view. This requirement does not apply to Underwriter’s Laboratories and code required labels.

B. Each major component of mechanical and electrical equipment shall have identification plate with the Manufacturer’s name, address, model number rating, and any other information required by governing codes.

1.5 COLORS OF FACTORY-FINISHED EQUIPMENT

A. All colors will be selected from the Manufacturer’s standard range unless custom colors are specified herein.

B. Submit samples of all standard colors available and/or specified custom colors for review and approval.

See Section 013000, Submittals.

C. Submit samples of all specified architectural metals specified for review and approval. See Section 013000, Submittals.

1.6 MATERIALS AND FINISHES

A. Steel:

1. Sheet Steel (Furniture Steel for Exposed Work): Stretcher-leveled, cold-rolled, commercial quality carbon steel, complying with ASTM A366, matte finish.

2. Sheet Steel (for Unexposed Work): Hot-rolled, commercial quality carbon steel, pickled and oiled, complying with ASTM A568/A568M-03.

3. Structural Steel Shapes and Plates: ASTM A36.

B. Stainless Steel: Type 302 or 304 complying with ASTM A240, with standard tempers and hardness required for fabrication, strength, and durability. Apply mechanical finish on fabricated work in the locations shown or specified, Federal Standard and NAAMM nomenclature, with texture and reflectivity required to match Architect’s sample. Protect with adhesive paper covering.

1. No. 4 Satin: Directional polish finish. Graining directions as shown or, if not shown, in longest dimension.

2. No. 8 Mirror: Reflective polish finish with no visible graining.

3. Textured: 5WL as manufactured by Rigidized Metals or Windsor pattern 5-SM as manufactured by

Rimex Metals or approved equal with .050" mean pattern depth with bright directional polish (satin finish).

4. Burnished: Non-directional, random abrasion pattern.

C. Bronze: Stretcher-leveled, re-squared sheets composed of 60% copper and 40% zinc similar to Muntz Metal, Alloy Group 2, with standard temper and hardness required for fabrication, strength, and durability. Clean and treat bronze surfaces before mechanical finish. After completion of the final mechanical finish on the fabricated work, use a chemical cleaner to produce finish, Federal Standard, and NAAMM nomenclature, matching Architect’s sample:

1. No. 4 Satin: Directional polish finish, fine-satin, clear-coated with clear-organic coating recommended by Fabricator. Provide graining direction as shown or, if not shown, in vertical dimension.

2. No. 8 Mirror: Reflective polish finish with no visible graining, bright-polished, clear-coated finish with clear-organic lacquer coating recommended by Fabricator.

3. Acid-Etched Pattern: Provide a No. 8 mirror reflective-polished background with selectively acid-etched, matte-textured, custom pattern as shown. Acid selection and dilution, if required, as

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October 28, 2022 recommended by Fabricator. After final finishing, coat bronze with clear-organic lacquer coating recommended by Fabricator.

D. Aluminum: Extrusions per ASTM B221; sheet and plate per ASTM B209.

E. Plastic Laminate: ASTM E84 Class A and NEMA LD3.1, Fire-Rated Grade (GP-50), Type 7, 0.050" ±.005" thick, color and texture as follows:

1. Exposed Surfaces: Color and texture selected by Architect.

2. Concealed Surfaces: Contractor’s standard color and finish.

F. Fire-Retardant Treated Particle Board Panels: Minimum 3/4" thick backup for natural finished wood and plastic laminate veneered panels, edged and faced as shown, provided with suitable anti-warp backing;

meet ASTM E84 Class “I” rating with a flame-spread rating of 25 or less, registered with Local Authorities for elevator finish materials.

G. Natural Finish Wood Veneer: Standard thickness, 1/40" thoroughly dried conforming to ASME/HPMA HP- 1983, Premium Grade. Place veneer, tapeless spliced with grain running in direction shown, belt and polish sanded, book matched. Species and finish designated and approved by Architect.

H. Paint: Clean exposed metal parts and assemblies of oil, grease, scale, and other foreign matter and factory paint one shop coat of standard rust-resistant primer. After erection, provide one finish coat of industrial enamel paint. Galvanized metal need not be painted.

I. Prime Finish: Clean all metal surfaces receiving a baked enamel paint finish of oil, grease, and scale. Apply one coat of rust-resistant primer followed by a filler coat over uneven surfaces. Sand smooth and apply final coat of primer.

J. Baked Enamel Finish: Prime finish per above. Unless specified “prime finish” only, apply and bake three additional coats of enamel in the selected solid color.

K. Entrance Field Paint: Clean all surfaces to remove dirt and grease. Sand and finish surfaces as necessary to remove pits and scratches and prepare surface for painting. Apply filler to ensure smooth surface; sand and apply one coat of electrostatic enamel in the selected solid color.

L. Refinishing of natural metals: Remove existing protective finish. Buff as necessary to remove scratches.

Re-grain or finish as specified and protect as indicated for particular metal type.

M. Entrance Support Equipment within Hoistway: Include strut angles, headers, sill support angles, fascia, hanger covers, etc. Clean, remove, and check for corrosive activity. Replace components which exhibit severe deterioration. Tighten all fastenings. Repaint exposed surfaces with two coats of rust preventive primer.

N. Glass: Laminated safety glass, minimum 9/16" thick, conforming to ANSI Z97.1 and CPSC 16 CFR Part 1201.

Elevator Consulting Group FINAL CONTRACT COMPLIANCE REVIEW

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022

SECTION 017000 – FINAL CONTRACT COMPLIANCE REVIEW

1.1 FINAL CLEANING

A. See Section 008000, Supplemental Conditions, for contractual requirements governing site cleaning. As a minimum:

1. Elevator hoistways and all equipment therein shall be cleaned and left free of rust, filings, welding slag, rubbish, loose plaster, mortar drippings, extraneous construction materials, dirt, and dust, including walls, building beams, sill ledges, and hoistway divider beams.

2. Care shall be to not to mark, soil, or otherwise deface existing or new surfaces. Clean and restore such surfaces to their original condition.

3. Clean down surfaces and areas which require final painting and finishing work. Cleaning includes removal of rubbish, broom cleaning of floors, removal of any loose plaster or mortar, dust, and other extraneous materials from finish surfaces, and surfaces which will remain visible after the work is complete.

4. Paint machine room and pit floors.

1.2 CONSULTANT’S FINAL OBSERVATION AND REVIEW REQUIREMENTS

A. Review procedure shall apply for individual elevators, portions of groups of elevators, and completed groups of elevators accepted on an interim basis, or elevators and groups of elevators completed, accepted, and placed in operation.

B. Contractor shall perform review and evaluation of all aspects of its work prior to requesting Consultant’s final review. Work shall be considered ready for Consultant’s final contract compliance review when all Contractor’s tests are complete, all deficiencies noted by the AHJ have been rectified, and all elements of work or a designated portion thereof are in place and elevator, or group of elevators are deemed ready for service as intended.

C. Contractor shall perform review and evaluation of all aspects of its work prior to requesting consultant’s review.

D. Furnish labor, materials, and equipment necessary for Consultant’s review. Notify Consultant five working days in advance when ready for final review of elevator or group of elevators.

E. Consultant’s written list of observed deficiencies of materials, equipment, and operating systems will be submitted to Contractor for corrective action. Consultant’s review shall include as a minimum:

1. Workmanship and equipment compliance with Contract Documents.

2. Contract speed, capacity, floor-to-floor times, and door performance compliance with Contract

Documents.

3. Performance of following is satisfactory:

a. Starting, accelerating, running.

b. Decelerating, stopping accuracy.

c. Door operation and closing force.

d. Equipment noise levels.

e. Signal fixture utility.

f. Overall ride quality.

g. Performance of door control devices.

h. Operations of emergency two-way communication device.

i. Operations of firefighters’ service.

j. Operations of special security features and floor lock-off provisions.

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October 28, 2022

k. Operations of remote monitoring devices.

l. Operations of emergency brake device.

4. Test Results:

a. In all test conditions, obtain specified contract speed, performance times, stopping accuracy without re-leveling, and ride quality to satisfaction of Purchaser and Consultant.

Tests will be conducted under both no load and full load condition.

F. Performance Guarantee: Should Consultant’s review identify defects, poor workmanship, variance, or noncompliance with requirements of specified codes and/or ordinances, or variance or noncompliance with the requirements of Contract Documents, Contractor shall complete corrective work in an expedient manner to satisfaction of Purchaser and Consultant at no cost as follows:

1. Replace equipment which does not meet code or Contract Document requirements.

2. Perform work and furnish labor, materials, and equipment necessary to meet specified operation and performance.

3. Perform retesting required by governing code authority, Purchaser, and Consultant.

G. A follow-up final contract compliance review shall be performed by Consultant after notification by Contractor that all deficiencies have been corrected. Provide Consultant with copies of the initial deficiency report marked to indicate items which Contractor considers complete.

1.3 MANUFACTURER’S WARRANTY

A. Manufacturer agrees to repair, restore, or replace elevator equipment that fails due to defective materials or poor workmanship within specified warranty period.

B. Warranty Period: Twenty-Four (24) months from date of Substantial Completion:

1. The Elevator Contractor guarantees that the materials and workmanship of the apparatus installed by them and any subcontractor, under this contract, is first class in every respect and that they will make good on any defects not due to ordinary wear and tear or improper use, which may develop within one year from the date of final acceptance of all equipment.

2. Manufacturer’s warranty to repair or replace defective products or their components in the event of defects within a specified period.

3. Neither the final payment nor any provisions of the contract documents relieve the Elevator Contractor of any obligation provided by law. They shall remedy any defects and pay all expenses for any damage to other work.

4. The warranty as outlined above, for all devices, starts from the date of final acceptance of each device, by the Consultant and the Owner, of all work specified and intended under these contract documents.

1.4 PURCHASER’S INFORMATION

A. Provide electronic copies (flash drive or Consultant-approved equivalent) of written information necessary for proper maintenance and adjustment of equipment within 30 days following final acceptance. Final retention will be withheld until data is received by Purchaser and reviewed by Consultant. Include the following as minimums:

1. Straight-line wiring diagrams of “as-installed” elevator circuits with index of location and function of components. Provide one set reproducible master. Mount one set wiring diagrams on panels, racked, or similarly protected, in elevator machine room. Provide remaining set rolled and in a protective drawing tube. Maintain all drawing sets with addition of all subsequent changes. These diagrams are Purchaser’s property.

2. Written Maintenance Control Program (MCP) specifically designed for the equipment included under this contract. Include any unique or product-specific procedures or methods required to inspect or test the equipment. In addition, identify weekly, bi-weekly, monthly, quarterly, and annual maintenance procedures, including statutory and other required equipment tests.

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022

3. Lubrication instructions, including recommended grade of lubricants.

4. Parts catalogs for all replaceable parts, including ordering forms and instructions.

5. Instructions explaining all operating features, including all apparatus in the car and lobby control panels.

6. Maintenance Control Program documentation for all equipment.

B. Provide Purchaser with the following:

1. Any interface cards required for equipment maintenance, code mandated testing, and troubleshooting.

2. Four sets of keys for all switches and control features properly tagged and marked.

3. Diagnostic equipment complete with access codes, adjusters’ manuals, and set-up manuals for adjustment, diagnosis, and troubleshooting of elevator system, and performance of routine safety tests.

C. Acceptance of such records by Purchaser/Consultant shall not be a waiver of any Contractor deviation from Contract Documents or shop drawings or in any way relieve Contractor from his responsibility to perform work in accordance with Contract Documents.

Elevator Consulting Group MAINTENANCE

Tucson City Hall, Tucson, Arizona LB Project № 0100040706-001 © 2024 Lerch Bates Inc.

October 28, 2022

SECTION 018000 – MAINTENANCE

SECTION 018000 – MAINTENANCE

1.1 INTERIM MAINTENANCE

A. Furnish preventive maintenance service on elevators described herein for a period from mobilization, verbal or written, until each unit is removed from building service for modernization. In addition, furnish interim preventive maintenance on completed units until the modernization of each group of elevators is complete and one-year warranty maintenance, defined in Item 1.2 below, is commenced. Cost of interim maintenance shall not be included as part of modernization quotation. Indicate costs on a per-unit basis for interim maintenance as requested on quotation form, Section 003100. Costs for interim maintenance shall be paid by Purchaser separately and monthly based upon the number of units in service. Perform interim maintenance based upon terms and conditions of Owner’s existing maintenance agreement.

B. If callback activity exceeds three callbacks per unit per month at any time when cars are off-line, all maintenance must be completed on OT until callback rate is less than three/unit/month.

C. Use competent personnel, acceptable to Purchaser, employed and supervised by the Contractor.

1.2 WARRANTY MAINTENANCE

A. Provide preventive maintenance and 24-hour emergency callback service for Twenty-Four (24) months commencing at substantial completion of final elevator modernized in the project. Warranty maintenance should expire concurrently for all elevators. Systematically examine, adjust, clean, and lubricate all equipment. Repair or replace defective parts using parts produced by the Contractor of installed equipment. Maintain elevator machine room, hoistway, and pit in clean condition.

B. Use competent personnel, acceptable to the Purchaser, supervised and employed by Contractor.

C. Warranty maintenance to be performed per the terms of Owner’s existing maintenance agreement.

Elevator Consulting Group RELATED WORK

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October 28, 2022

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