2.11 RFQ Amend 003.pdf

N6222924RCARSST

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is:

1. Post the Governments response to Contractor questons.

2. Amend the PWS and Instructions to Offerors (Changes Highlighted in Yellow ).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6883624Q0005

X 9B. DATED (SEE ITEM 11)

28-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Dec-2023

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

DEDSY LASCANO

110 YORKTOWN AVE, 3RD FLOOR NAS

JACKSONVILLE FL 32212-0097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883624Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

FAR PROVISION 52.212-1 ADDENDUM, INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government intends to post solicitation N6883624Q0005 and all amendments to the Government Point of Entry via SAM.gov.

QUESTIONS

All questions and clarifications regarding this solicitation must be submitted via email to Dedsy Lascano at dedsy.l.lascano.civ@us.navy.mil and Robert Edwards at robert.s.edwards42.civ@us.navy.mil; subject line to read:

Questions/Clarifications for N6883624Q0005. Each question or comment should reference the applicable document, page number, and paragraph number. Quoters shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential Quoters. All questions must be submitted no later than 15 days after solicitation posting.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, Quoters are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the quote timeframe.

INFORMATIONAL DATA

Incumbent: This is a new requirement; as such, there is no incumbent Contractor.

For informational purposes only:

The Government has estimated the following:

Position Location Hours (per year) Technical Instructor Pennsacola, FL 7,488 Course Developer Pennsacola, FL 1,800

(a) North American Industry Classification System (NAICS) code and small business size standard. This procurement is being solicited in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5 - Small Business programs. See block 10 of the SF1449 for the type of Small Business Set Aside, the North American Industry Classification Code System (NAICS), and the Small Business Size Standard.

(b) Submission of quotes. Quoters shall submit quotes in PDF format by volume as described below. Each volume shall contain a cover sheet with #1 and #3 below.

The quote shall contain the following information:

1. Solicitation number as indicated on page one (1) of the SF1449, Block 5 and the Title of the procurement.

2. Time specified for receipt of quotes: Quoters shall ensure that quotes are received by the Government point of contact no later than the date and time indicated on page one (1) of the SF1449, Block 8.

3. Name, title, e-mail address, and telephone number of the individual(s) with authority to bind the company.

Quoter’s POC information for contractual questions/discussions. CAGE Code, Unique Entity ID (UEI), Business Size, and GSA Contract Number if applicable.

4. Technical Description: See volumes below.

5. Terms of any express warranty: Not modified.

6. Provide Price and any discount terms as described in Price Volume.

7. “Remit to” address: The Quoter shall submit all volumes of its quote electronically via email to Dedsy

Lascano at dedsy.l.lascano.civ@us.navy.mil and Robert Edwards at robert.s.edwards42.civ@us.navy.mil;.

The Government will not consider quotes submitted via any other method.

8. Representations and certifications: See Contractor Responsibility Volume.

9. Acknowledgment solicitation amendments: All amendments issued with signatures to acknowledge terms and conditions of amendments. Acknowledgement of all amendments issued to the solicitation shall be signed, and dated.

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information ).

11. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Quotes shall be submitted in volumes as follows (Size Limit for attachments to emails is 20MB):

Volume I – Price There is no page limit for Volume I submission

Quoters shall submit the following:

1. Standard Form (SF) 1449. Blocks 17a, 30a, 30b, and 30c of page one (1) of SF 1449 shall be completed and signed to show the Quoter has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation document.

2. Price Quote. The Quoter shall fill in the price schedule and include unit pricesfor CLINS 0001, 0002, 1001, 2001, 3001, 4001, & 5001. The unit price should be evenly incremented so that it adds up to the total price without rounding past the second digit right of the decimal point for total prices for all contract line items (CLINs). Pricing shall be structured in accordance with the contract line items identified in the SF 1449 bid schedule.

Volume II – Technical Capability Volume II is limited to 35 pages

Quoters shall demonstrate an understanding of the solicitation requirements by providing the following:

1. A staffing plan IAW 5.5 of the PWS.

2. Resume/Instructor/Personnel Special Qualifications IAW 5.2, 5.2.1, and 5.3 of the PWS.

Resume/Instructor/Personnel Special Qualifications must clearly demonstrate compliance with the aforementioned PWS sections and be formatted as follows:.

a. Employee Name

b. Years of employment experience in chronological order including narrative description of duties and responsibilities.

i. Current position, title, and employer.

ii. Subsequent position(s), title(s), and employer(s).

c. Educational history/Certifications.

i. Institution name, degree or certification earned, and year.

1. The following requrements are mandatory and shall be included in the resume

(verification to accompany resume).

a. Completion of a Navy Instructor Training Course (NITC) or a comparable military instructor course.

b. Current American Red Cross Lifeguard Certification

d. Current level of security clearance and status (final, interim, or pending).

3. Safety Plan IAW 5.6 of the PWS.

4. Transition Plan IAW 5.7 of the PWS.

5. Initial Development Curriculum IAW 5.8 of the PWS.

Each technical capability element must provide sufficient evidence that the Quoter has a clear understanding of the solicitation and are able to meet the minimum requirements and qualifications set forth in the PWS.

Volume III – Past Performance Volume III is limited to 20 pages

The Quoter shall provide a maximum of three (3) relevant past performance evaluations of similar size, scope and complexity to services set forth in the PWS and completed within the past three (3) years prior to the solicitation closing date (See Block 8 of the SF1449). If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available which meets the requirements identified above, it shall be submitted with the quote.

If a CPARS is not available, or if fewer than three (3) are available, then the Quoter shall submit a completed Past Performance Reference Questionnaire (PPQ) (Attachment 7) for each reference submitted. At the PPQ customer/client’s request, PPQs may be submitted directly to the Government’s point of contact, Dedsy Lascano at dedsy.l.lascano.civ@us.navy.mil and Robert Edwards at robert.s.edwards42.civ@us.navy.mil by the date and time quotes are due. Quotes shall not incorporate by reference PPQs previously submitted for other solicitations.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. The Quoter is responsible for providing the Past Performance Questionnaire to their references for completion.

Quoters may submit a combination of delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an Indefinite Delivery type contract or BPA as one of the examples of past performance, however, no more than five (5) total will be reviewed. Each individual example in the combination must meet the requirements listed above.

If no recent (within the past three years prior to solicitation closing date), relevant past performance is available the Quoter shall affirmatively state that it possesses no recent or relevant past performance.

Note: An incomplete PPQ may not be evaluated.

Volume IV Contractor Responsibility There is no page limit for Volume IV submission

1. Representation and Certifications. Quoters shall either complete the following provisions contained in the solicitation OR provide a statement that certification in System for Award Management (SAM) is current, complete, and accurate as of the date of the Quoter’s signature, or list any changes as they relate to the following provisions:

FAR 52.212-3

FAR 52.209-5

FAR 52.209-7

FAR 52.209-11

DFARS 252.204-7016

2. No Exception. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3. Limitations on Subcontracting. Quoter shall affirmatively state that they intend to meet the requirements outlined in FAR 52.219-14, Limitations on Subcontracting (Sep 2021) (Deviation 2021-O0008).

4. Financial Letter. A letter from the Quoter’s financial institution that indicates that the Quoter has adequate financial resources to perform the contract;

5. Organization. A description of the Quoter’s organization, accounting, and operational controls to meet the requirement.

Note: After the solicitation closing date, the Contracting Officer may require an Quoter to promptly submit additional information to demonstrate the Quoter is responsible.

AWARD NOTICE TO SUCCESSFUL QUOTER

To be eligible for award of a contract hereunder, the Quoter must be determined by the Contracting Officer to be a responsible prospective Contractor in accordance with FAR 9.1.

A written notice of award or acceptance of an Quote will be emailed to the successful Quoter. Before the Quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to submit all required documentation shall render an quote non-responsive and the quote will not be considered for award.

(c) Period for acceptance of quotes. Quoter agrees to hold their prices firm for a period of 120 calendar days from date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

(d) Product samples. Not modified.

(e) Multiple quotes. The Government IS NOT accepting multiple quotes presenting alternative terms and conditions, including alternative line items, or alternative commercial products or commercial services for satisfying the requirements of this solicitation. The Quoter must submit prices for every priced contract line item. The Government intends to make a single award.

(f) Late submissions, modifications, revisions, and withdrawals of quotes. Not modified.

(g) Contract award. Not modified.

(h) Multiple awards. The Government WILL NOT accept any item or group of items of a quote. The Government WILL NOT accept quantities less than those specified in the schedule. The Government WILL NOT make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted. The Quoter shall submit prices for every priced contract line item. The Government intends to make a single award.

(i) Availability of requirements documents cited in the solicitation. Not modified.

(j) Unique entity identifier. Not modified.

(k) Reserved.

(l) Debriefing. Not modified.

ATTACHMENTS: The following documents are provided as attachments and are considered part of this solicitation:

Attachment 1: Course Curriculum Attachment 2: Course Master Schedule Attachment 3: Standard Operating Procedures Attachment 4: Risk Assessment Attachment 5: Lesson Plan Attachment 6: Contract Data Requirement Listings Attachment 7: Past Performance Questionnaire

Basis of Evaluation-Commercial Products and Commercial Services per FAR Subpart 13.106

The Government intends to award a firm-fixed-price contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be the most advantageous to the government, price and other factors considered. Initially the Government will evaluate all quotes for technical capability. All quotes rated technically unacceptable shall be ineligible for award and removed from any further consideration. The Government will then evaluate all technically acceptable quotes for past performance and price, and assign appropriate adjectival ratings. The Government will then conduct a trade-off between past performance and price where past performance is more important than price.

Each quote shall be in the form prescribed by, and shall contain a response to, each of the areas identified in the solicitation provision entitled “FAR provision 52.212-1 Addendum, Instructions to Offeror’s- Commercial Products and Commercial Services.”

The type of source selection utilized in this procurement is the Best Value Trade-Off IAW Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and SubPart 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced quote. The Government reserves the right to make award solely on initial quote received.

Note: Price has the potential to become more significant during the evaluation process. The degree of importance of price will increase with the degree of equality of the quotes in relation to the other factors on which selection is to be based.

Price - The Government will evaluate price in accordance with FAR 13.106-3(a), Award and Documentation. The Government may evaluate any and all information submitted by the Quoter to support the reasonableness of the prices quoted. The method of evaluation used is solely within the discretion of the Contracting Officer.

i. Price will be evaluated by multiplying the estimated quantities by the quoted unit price for each line item and then adding the totals together thereby identifying the Quoter’s total estimated price for each line item.

ii. The Government will evaluate quotes for award purposes by adding the total price for all options including FAR 52.217-8, Option to Extend Services to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option (s).

Note: Quoters that do not quote all items (including options) in accordance with volume I (price) or which quote only partial CLIN pricing will be ineligible for award. Failure to furnish the price in accordance with the instructions above shall render the quote unacceptable and will not be considered for award.

Technical Capability: The technical rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements. For an quote to be found technically acceptable, the quote must clearly meet the minimum requirements of the solicitation. Failure to provide the following will result in an unacceptable rating:

1. A staffing plan IAW 5.5 of the PWS.

2. Resume/Instructor/Personnel Special Qualifications IAW 5.2, 5.2.1, and 5.3 of the PWS.

Resume/Instructor/Personnel Special Qualifications must clearly demonstrate compliance with the aforementioned PWS sections and be formatted as follows:.

a. Employee Name

b. Years of employment experience in chronological order including narrative description of duties and responsibilities.

i. Current position, title, and employer.

ii. Subsequent position(s), title(s), and employer(s).

c. Educational history/Certifications.

i. Institution name, degree or certification earned, and year.

d. Current level of security clearance and status (final, interim, or pending).

6. Safety Plan IAW 5.6 of the PWS.

7. Transition Plan IAW 5.7 of the PWS.

8. Initial Development Curriculum IAW 5.8 of the PWS.

If the Quoter is found to be “Unacceptable”, then the Quoter will be removed from further consideration of the award.

Acceptable (A)

The quote meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is low.

Unacceptable (U)

The quote does not meet requirements of the solicitation and/or risk of unsuccessful performance is unacceptable. Quote is unawardable.

Past Performance - The past performance evaluation results in an assessment of the Quoter’s probability of meeting the solicitation requirements. The past performance evaluation considers each Quoter’s demonstrated recent and relevant record of performance in supplying services that meet the contract’s requirements as described in the Addendum to FAR 52.212-1. The recency and relevance of the information, source of the information, context of the data, and general trends in Contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each Quoter. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. Submitted Past Performance project relevancy will be rated as either “relevant” or “not relevant”. Submitted CPARS or PPQ information that is older than 3 years as of the closing date of this request for quote shall be rated not relevant.

Rating Definition Relevant Present/past performance effort involved similar size, scope complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the size, scope and complexities this solicitation requires.

A review of all past performance, general trends, and usefulness of the information will be incorporated into an overall performance confidence assessment rating. The past performance confidence assessment rating is based on the Quoter’s overall record of recency, relevancy and quality of performance and will be rated as stated below.

Performance Confidence Assessment Rating Description Substantial Confidence Based on the Quoter’s recent/relevant performance record, the Government has a high expectation that the Quoter will successfully perform the required effort.

Satisfactory Confidence Based on the Quoter’s recent/relevant performance record, the Government has a reasonable expectation that the Quoter will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Quoter’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Quoter may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Quoter’s recent/relevant performance record, the Government has a low expectation that the Quoter will successfully perform the required effort.

No Confidence Based on the Quoter’s recent/relevant performance record, the Government has no expectation that the Quoter will be able to successfully perform the required effort.

In the case of Quoters for which there is no information on past contract performance or where past contract performance is not available, the Quoters may not be evaluated favorably or unfavorably on the factor of past contract performance. In this case, the Quoter’s past performance is unknown and assigned a confidence rating of “neutral.” Past performance ratings of “Substantial Confidence” and “Satisfactory Confidence” hold more value than a “Neutral Confidence” rating and will be considered more favorably in the evaluation of past performance.

NOTICE OF AWARD

To be eligible for award of a contract hereunder, the Quoter must be determined by the Contracting Officer to be a responsible prospective Contractor in accordance with FAR 9.1.

A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote’s specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PERFORMANCE WORK STATEMENT

Development of Course Curriculum and Instructor Support Services

NAVY AVIATION SCHOOLS COMMAND (NASC)

1. GENERAL: This is a non-personnel services contract to develop a preparatory course and the instructor support services in order to physically and mentally prepare candidates to equip them with the tools necessary to excel in the next level of training for the Aviation Rescue Swimmers School (ARSS) at Navy Aviation Station Pensacola, FL. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Note - Due to the nature of high risk training the Government will monitor/evaluate daily operations and intervene/take corrective action, if any standard processes, policies or procedures are violated. The Contracting Officer Representative will report any issues/violations to Contracting Officer for resolution.

1.1. Description of Services/Introduction: The Contractor shall provide all labor, supervision, project management, materials, and other items necessary to develop a comprehensive preparatory course and the instructor support services in order to execute training in accordance with (IAW) the PWS, training course directives/A-050-0612

Lesson Plan (Attachment 1), Course Master Schedule (CMS) (Attachment 2), OPNAV 1500.75, NETCINST 1500.13D, NETCINST 1500.5D, NETCINST 5100.1B, NASCINST 1510.6 ARSPC SOP (Attachment 3), physical requirements, and all other safety, security, and training regulations/policies.

Contractor shall provide instructors to be able to perform at the onset of the contract in order to execute the current Navy curriculum while/until the contractor develops the new curriculum. Ratios for student to qualified staff are in NASCINST 1510.6 ARSPC SOP (Attachment 3).

Train AIR-R candidates to provide ARSS with approximately 25 candidates every 2 weeks or when each course convenes (as applicable).

1.2. Background: The mission of the ARS Preparatory Course is to train, mentor and coach prospective candidates in basic physical and mental skills; culminating in higher preparedness in the next level of training, and ultimately serve the fleet as Navy Aviation Rescue Swimmers. For the past few decades, active duty Navy Sailors (ARSS instructors), have conducted an on and off preparatory program for students within the training pipeline for ARSS.

As part of the effort to support and sustain our mission, the Navy Aviation Schools Command (NASC) is looking to industry expertise in order to implement a permanent innovative ARSS Preparatory Course program and provide the instructors/staff services to prepare/train candidates for the next level of training at the ARSS.

1.3. Scope: The Contractor shall provide all labor, supervision, project management, materials, and support for each of the four (4) elements outlined below. All training and materials developed under this contract shall become property of NASC:

Element I (Examine/Fact-Finding Stage), examine current training provided to students, PWS, RFQ attachments, and regulations/policies listed above in order to gather information and submit an Initial Developmental Curriculum with their quote;

Element II (Provide Instructors/Planning Stage), Contractor shall provide instructors to be able to perform at the onset of the contract in order to execute the current Navy curriculum while/until the contractor develops the final draft curriculum and final curriculum are being refined/completed;

Element III (Planning Stage), Draft Curriculum: Due 120 calendar days after award (Contract Data Requirements List [CDRL] 0002);

Element IV (Implementation/Approval), the Contractor shall implement the Final Approved Preparatory course/curriculum. Final Curriculum: Due 30 business days after receipt of ARSS review and comments on draft deliverable (Contract Data Requirements List [CDRL] 0002).

1.4. Period of Performance: The period of performance shall be for one (1) 12-Month Base Period with four (4) 12-month option periods 10 busin If necessary, and in the Governments best interest, the Government may exercise FAR Clause 52.217-8, permitting the Government to extend services for up to an additional six-months. This clause may be exercised at any point during contract performance and is not subject to a particular date.

See SF 1449 Delivery Information

1.5. General Information

1.5.1. Recognized Holidays: The Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day

Independence Day

1.5.2. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 am to 4:30 pm (6:00 am to 3:00 pm during the months of April 15th through October 15th), Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Hours may fluctuate throughout the year to accommodate seasonal weather or when directed by NASC.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.3. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.4. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued to the Contracting Officer Representative (COR) and Contracting Officer (KO). The Contractor shall reply in writing within five (5) workdays from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.5.5. Place of Performance: The work to be performed under this contract will be performed primarily at Naval Air Station (NAS) Pensacola, FL. Other facilities may be used with prior approval by Naval Aviation Schools Command (NASC) and coordination with the KO on an as required basis due to facility closure, storm damage, etc.

1.5.6. Physical Security/Contract Security Requirements: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of work period, Government facilities, equipment, and material shall be secured.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the Contractor employee shall require a successful investigation as detailed below.

1.5.6.1. Clearance: All Contractor personnel must possess and maintain a security clearance at the SECRET level verifiable through the Defense Information System for Security (DISS) and the Joint Personnel Adjudication System (JPAS) prior to reporting for any work under this contract. Within 5 business days after receipt of an award, the contractor must provide a complete listing of all employees associated with this training to the COR for clearance/access verification (Contract Data Requirements List [CDRL] 0006).

1.5.6.2. CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES,

SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS OR PROTECTED HEALTH

INFORMATION

The security text does not apply in cases where the contractor/vendor does not have access to Navy Marine Corps Intranet (NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short term duties of less than 30 days duration that allow for the use of a visitor request. In these cases, the government employee must submit a Visitor Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This local text does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contactor employees performing work overseas. The local text is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S.

national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE

INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card(CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT- II. IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required.

Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain (Contract Data Requirements List [CDRL] 0002).

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training (Contract Data Requirements List [CDRL] 0006), and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

The following training is required annually (Contract Data Requirements List [CDRL] 0006):

Identifying and Safeguarding Personally Identifiable Information (PII) https://public.cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/

Cyber Awareness Challenge 2024 https://public.cyber.mil/training/cyber-awareness-challenge/

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative. The contractor's security representative shall be the primary point of contact on any security matter.

The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions.

At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel Management (OPM) investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy command's ISSM/IAM. Completion and approval of a SAAR-N form is required for all individuals accessing Navy IT resources. The SAAR-N shall be forwarded to the Navy CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the CSM. The CSM will review the submitted documentation for completeness prior to submitting it to the OPM; Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The CSM will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a VAR via the JPAS or a hard copy VAR directly from the contractor's security representative. Although the contractor will take JPAS owning role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract.

The contractor shall include the IT position category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non- U.S. citizens outside the U.S..*

**Alternative language which may be included as appropriate:

Contractor and all Contractor personnel with access to or responsibility for IT access of this contract shall comply with DoD Directive 8500.1E IA, DoDI 8510.01 Risk Management Framework (RMF) for DoD IT, DoD Directive

5400.11 DoD Privacy Program, DoD 5200.2-R Personnel Security Program and HSPD 12.

X.1 Be CAC ready at the IT Level II prior to reporting for work.

X.2 At minimum, all contractor personnel must possess/maintain a favorable Tier 3 investigation; formerly a NAC with Local Agency Check and Credit Check (NACLC). This requirement is critical in order to access the data base systems within NAVSUP. It is Contracting Companies; responsibility to ensure that 100% of the contractors have the Tier 3 investigation/IT Level II. In addition, interim approval of clearances is not authorized.

X.3 Be citizens of the U.S.

X.4 If at any time, any contractor person requiring a CAC is unable to possess/maintain an adjudicated Tier 3 investigation, the contractor shall immediately notify the NAVSUP COR to coordinate removal of such a person from work under this contract.

X.5 Contractor personnel with access to or responsibility for nonpublic government data under this contract must comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the CAC for

NAVSUP.

1.5.6.3. Each Contractor” personnel shall obtain a CAC issued by the Government. Each Contractor personnel’s name, social security number, date of birth and email address will be entered into the Trusted Associate Sponsorship System (TASS) database by the COR/Trusted Agent (TA), which is operated by the Defense Manpower Data Center (DMDC). TASS is an automated system to allow Contractors’ personal information to be verified when applying for a new or renewal Government identification card/CAC.