20-1 - MPL-25-013 Official Notice - Midtown Project.pdf

OFFICIAL NOTICE

FOR BID PROPOSALS

Milwaukee Public Library Project No. MPL-25-013 814 West Wisconsin Avenue Dated: Oct. 29, 2025 Milwaukee, Wisconsin 53233 Due Date: Dec. 4, 2025

The Milwaukee Public Library Board of Trustees requests bids for all labor and material required for the Midtown Project as described within the scope and details of the bid documents.

Drawings, specifications and other documents may be obtained via Milwaukee Public Library’s Bonfire portal link on MPL’s vendor page, https://www.mpl.org/vendors.

Contractors are encouraged to attend the pre-bid conference which will be held at the Midtown Project Site on November 17, 2025 at 11:00am. Details will be shared at a later point.

All questions concerning the meaning or intent of the bid documents must be submitted using the Opportunity "Ask a Question" link in Bonfire. Questions must be submitted not later than November 21, 2025 4:00pm Replies shall be issued by addenda and posted in Bonfire for vendors to view.

All bids shall be addressed to the Board of Trustees, Milwaukee Public Library, 814 West Wisconsin Avenue, Milwaukee, Wisconsin 53233. Bid proposals, in their entirety, should be submitted through MPL’s Bonfire portal prior to 5:00 p.m. on the closing date, December 4, 2025. Any proposal received after the date and time specified will be rejected as non-responsive.

The Bid Proposals will be opened publicly on December 5, 2025 at 11:00am via virtual meeting. A link will be shared via a Public Notice in the Bonfire portal. After proposals are opened, no proposal may be withdrawn for a period of thirty (30) working days after the scheduled time of closing, without the consent of the Board of Trustees of the Milwaukee Public Library. Proposals will be available for review only after an award has been made.

Each bid must be accompanied by either a Certified Check, Bank Draft, payable to the Board of Trustees, Milwaukee Public Library, or Bid Bond in the amount of ten percent (10%) of the Bid, as a guarantee that the successful bidder will execute and file the proposed Contract and 100% Performance and Payment Bonds within ten (10) days after award of the Contract.

The Bid Security shall be prosecuted in the name of the Board of Trustees, Milwaukee Public Library and judgment recovered thereon for the full amount of penalty thereof as liquidated damages in any court having jurisdiction if the Bid Proposal is accepted and a contract based thereon is awarded and the bidder shall fail to enter into a contract in the form prescribed with legally-responsible sureties within ten (10) days after such award is made by the Board of Trustees, Milwaukee Public Library. The bond shall be executed on the form included in the contract documents by a surety company authorized to do business in the State of Wisconsin and acceptable as surety to the Board of Trustees, Milwaukee Public Library. Accompanying the bond shall be a "Power of Attorney" authorizing the attorney-in-fact to bind the surety company and certified to include the date of the bond.

When preparing a Bid proposal, responders are instructed to thoroughly read all instructions in the bidding package and its specifications. Your proposal is an offer to perform or supply the service or materials described above in accordance with the terms and conditions set forth in the Bid, Scope of Services, Standard Terms and Conditions, and the contract. In no event shall the responder submit its own standard contract terms and conditions as a response to this Bid. Your proposal must meet the plan(s) or scope of services set forth herein.

https://www.mpl.org/vendors

The contract will be awarded to the qualified responsible bidder who submits the lowest bid per the requirements stated in the bidding documents. The Board of Trustees, Milwaukee Public Library reserves the right to reject any or all bids or to waive irregularities in any bid or to accept any bid which will be to the best interest of the Board. Bidders also acknowledge that they will not be compensated for any costs incurred in the preparation of their bid.

Chapter 370 of the Milwaukee Code of Ordinances established a Small Business Enterprise Program (SBE) which is implemented through establishment of percentages of participation in all contracting activities. The ordinance requires that certified SBEs be utilized for 25% of the total dollars annually expended through prime contracts or subcontracts for Construction and the purchase of Goods and Services. Applicable forms must be submitted by responders as part of the Bid proposal. Failure to comply with these requirements may result in the rejection of the proposal.

In accordance with Chapter 365 of the Milwaukee Code of Ordinances, the application of a Local Business Enterprise (LBE) program is required in all contracting activities, unless contrary to federal, state or local law, or regulation. To this end, the Milwaukee Public Library will apply an award standard that adds an additional number of points, equal to 5% or the maximum number of points used in the evaluation of the Bid proposal, to increase the total score attained by a local business enterprise. Responders seeking the Local Business Enterprise preference shall prepare and submit with the proposal an accurate affidavit certifying their LBE status. Failure to do so may result in an LBE forfeiting their rights to be considered for the program.

The Library reserves the rights to award no contracts after the Bid proposals are scored.

Signed: Joan Johnson, Secretary

CITY OF MILWAUKEE, represented by the Board of Trustees, Milwaukee Public Library

BY

Secretary