18-2 - MPL-25-013 Scope of Services - Midtown.pdf

Submit via Bonfire by 5:00 PM CST on Thursday, December 4, 2025 RFP No. MPL-25-013 Dated: October 29, 2025

Milwaukee Public Library Business Office 814 West Wisconsin Avenue Milwaukee, Wisconsin 53233

MILWAUKEE PUBLIC LIBRARY

REQUEST FOR QUALIFICATIONS FOR

ARCHITECTURE AND ENGINEERING SERVICES

The Board of Trustees, Milwaukee Public Library is seeking qualified firms for the design and construction management of a new branch library in an existing big-box store located in Milwaukee’s Midtown Center at 5825 West Hope Avenue. The new library space will be approximately 17,000 to 18,000 square feet with associated landscaped grounds and parking lot. The big box space will be shared with two other tenants.

Firms will be evaluated based on their understanding of current library trends and user needs, experience with civic design, experience with the adaptive re-use of existing buildings, experience in community engagement regarding the design and relocation of a library, professional capability of firm and staff, and ability to meet project goals, timelines and the City of Milwaukee’s 25% requirement for the Small Business Enterprise Provision.

The firm selected for this project shall be expected to provide all services as necessary for the completion of the project, including but not limited to: Design documents, ADA, safety, historical and environmental assessments as needed to meet state and federal regulatory compliance, preparation of permit applications, preparation of bidding plans and documents, preparation of construction contract documents and administration, construction site management, cost estimates, cost controls and close out of the Project. The firm will be responsible for pricing, value engineering, and maintainability and constructability issues. The firm will serve as the City of Milwaukee and Milwaukee Public Library’s representative during all phases of planning and construction.

The three highest ranked firms will be invited to make a presentation to the Board of Trustees. The final contract will be negotiated with the selected architectural firm.

Project: Milwaukee Public Library – Midtown Project

I. First Page of RFQ Response form to include:

1. Name

2. Title

3. Signature and Date

4. Name of Firm

5. Address, City/State, ZIP Code

6. Telephone Number

7. Email Address

8. Date Firm Established

9. Indicate Organization Status (Partnership, Corporation, Etc.)

RFQ No. MPL-25-013 Milwaukee Public Library – Midtown Project

Submission of response includes agreement to the attachments including General Specifications and Insurance Requirements to project MPL-25-013.

II. General Information

The selected firm will be expected to review the Universal Branch Building Program and to provide design and engineering services for the site, and exterior and interior building build-out. Additionally, design and engineering proposals must incorporate state-of-the-art systems for MEP, HVAC, lighting, data/communications, controls and security systems. The scope will also include, finishes, furniture, shelving, and equipment (FFE), assist MPL in overall project management, and construction cost control.

The Library hopes to bid the Midtown Project in 2026 with occupancy in 2027. The design firm selected shall coordinate with the owner, contractor, and architects of record for the other tenants who will occupy the big-box space. Coordination with the housing developer for the housing development project across Hope Avenue may be required as well.

III. Instructions for Preparation of Responses

1. Interested firms must provide the following information in order to be considered. Responses shall be limited to 15 single sided pages. A letter of introduction, signature page, table of contents, section dividers, detailed resumes and sample work products (photographs or drawings) are not included in this limit.

2. Specify Principals of firm. Include names, titles, and any degrees obtained.

3. List the key individuals who will be the architect/designer and project manager. Describe relevant qualifications and experience and length of time with firm.

4. List other associates that would be involved in this project, including relevant qualifications and experience.

5. If you would engage the services of any other consultants or specialists please provide information on the firm’s qualifications and experience.

6. Describe experience with redevelopment of mixed-use ventures, library development projects, design of sustainable buildings, project and construction management.

7. List five library projects completed or in progress, including any public redevelopment and mixed-use projects. Include the project name, owner and location; scope of services; year of completion; project budget and final cost; name and role of firm member assigned to the project; and names of any sub-consultants.

8. Provide four client references for projects completed in the last five years. Include name, email address and telephone number for each contact.

9. Describe your proposed approach to managing the project expertly and efficiently, including your team participation. Describe what approach you take to integrating the design and construction process. Describe what you do to verify quality of work and mitigate problems.

RFQ No. MPL-25-013 Milwaukee Public Library – Midtown Project

10. Describe your fee structure (percentage of project, lump sum, etc.), including a definition of basic and additional services. Indicate how you would address program review, conceptual design, reviewing/revising construction cost estimates and construction management.

11. Describe your experience and approach to engaging local communities in the design process.

Please highlight any experience in community engagement in design with a culturally diverse constituency.

12. Describe any experience and your approach to coordinating with multiple owners, contractors, and architects on the same project.

13. Identify SBE firm(s) that will be involved in this project.