2-FDOT Liquidated Damages FY25.pdf
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- Solicitation number
- ITB No. 2026-024
- Issued by
- Palm Beach County, Florida
About this file
This is a liquidated damages schedule document from the Florida Department of Transportation (FDOT) for Fiscal Year 2025-26, establishing the contractual framework for penalty assessments related to the Town of Palm Beach's A39, A42, and A43 Pump Station Ventilation Improvements project. The project requires qualified contractors holding a valid General Contract License and Certified Electric Contractor certification to furnish all labor and materials necessary to construct ventilation improvements at three wastewater pump stations according to provided plans and specifications. A non-mandatory pre-bid meeting will be held virtually via Microsoft Teams, with details available in the project files, and attendance is strongly encouraged to allow bidders to seek clarification from the Project Manager and Town staff. Award will be made to the lowest responsive and responsible bidder whose proposal meets the requirements outlined in the Invitation to Bid, with the Town reserving the right to award on an all-or-none or line-by-line basis. Submitted bids must remain valid for ninety days from submission, and all bids must be submitted online through the Town's eProcurement platform, Euna Procurement (Bonfire).
The liquidated damages structure establishes daily charges per calendar day based on the original contract amount, ranging from $904 per day for contracts under $300,000 to $10,224 plus 0.00005 of any amount exceeding $40 million for larger projects. If the contractor fails to complete work within the stipulated contract time, liquidated damages are assessed not as a penalty but as compensation for delay, with the Department retaining the right to apply any funds owed to the contractor toward these damages. The Department may also recover from the contractor amounts paid for damages suffered by third parties due to failure to complete work on time, unless the delay was caused by the Department's actions or omissions. The Engineer may approve adjustments to liquidated damages amounts upon project completion in accordance with the Construction Project Administration Manual.
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manner. The Department will charge all costs that the Department incurs because of the Contractor’s default, including the costs of completing the work under the Contract, against the Contractor. If the Department incurs such costs in an amount that exceeds the sum that would have been payable under the Contract, then the Contractor and the surety shall be liable and shall pay the Department the amount of the excess.
If, after the ten day notice period and prior to any action by the Department to otherwise complete the work under the Contract, the Contractor establishes their intent to prosecute the work in accordance with the Department’s requirements, then the Department may allow the Contractor to resume the work, in which case the Department will deduct from any monies due or that may become due under the Contract, any costs to the Department incurred by the delay, or from any reason attributable to the delay.
8-10 Liquidated Damages for Failure to Complete the Work.
8-10.1 Highway Code Requirements Pertaining to Liquidated Damages:
Section 337.18, paragraph (2) of the Florida Statutes, requires that the Department adopt regulations for the determination of default and provides that the Contractor pay liquidated damages to the Department for any failure of the Contractor to complete the Contract work within the Contract Time. These Code requirements govern, and are herewith made a part of the Contract.
8-10.2 Amount of Liquidated Damages: Applicable liquidated damages are the amounts established in the following schedule:
Original Contract Amount Daily Charge Per Calendar Day
$299,999 and under ........................................................$904 $300,000 but less than $2,000,000..............................$1,685 $2,000,000 but less than $5,000,000...........................$2,667 $5,000,000 but less than $10,000,000.........................$3,813 $10,000,000 but less than $20,000,000.......................$5,021 $20,000,000 but less than $40,000,000.......................$7,442 $40,000,000 and over ............... $10,224 plus 0.00005 of any amount over $40 million (Round to nearest whole dollar)
The Engineer may approve adjustments to the liquidated damages amounts in accordance with the Construction Project Administration Manual (CPAM) provided all contract work is complete.
8-10.3 Determination of Number of Days of Default: For all contracts, regardless of whether the Contract Time is stipulated in calendar days or working days, the Engineer will count default days in calendar days.
8-10.4 Conditions under which Liquidated Damages are Imposed: If the Contractor or, in case of their default, the surety fails to complete the work within the time stipulated in the Contract, or within such extra time that the Department may have granted then the Contractor or, in case of their default, the surety shall pay to the Department, not as a penalty, but as liquidated damages, the amount so due as determined by the Code requirements, as provided in 8-10.2.
8-10.5 Right of Collection: The Department has the right to apply, as payment on such liquidated damages, any money the Department owes the Contractor.
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8-10.6 Allowing Contractor to Finish Work: The Department does not waive its right to liquidated damages due under the Contract by allowing the Contractor to continue and to finish the work, or any part of it, after the expiration of the Contract Time.
8-10.7 Completion of Work by Department: In the case of a default of the Contract and the completion of the work by the Department, the Contractor and their surety are liable for the liquidated damages under the Contract, but the Department will not charge liquidated damages for any delay in the final completion of the Department’s performance of the work due to any unreasonable action or delay on the part of the Department.
8-11 Release of Contractor’s Responsibility.
The Department considers the Contract complete when the Contractor has completed all work and the Department has accepted the work. The Department will then release the Contractor from further obligation except as set forth in their bond, and except as provided in 5- 13.
8-12 Recovery of Damages Suffered by Third Parties.
In addition to the damages provided for in 8-10.2 and pursuant to Section 337.18 of the Florida Statutes, when the Contractor fails to complete the work within the Contract Time the Department may recover from the Contractor amounts that the Department pays for damages suffered by third parties unless the failure to timely complete the work was caused by the Department’s act or omission.
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