2.02 RFQ Released - N6883626Q0078.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

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SEE SCHEDULE

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ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

Repair Services for Government-Owned Material Handling Equipment (MHE)

N6883626Q0078

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Estimated Quantity

Unit Unit Price Amount

Annual Preventive Maintenance, Fork lift inspections and battery charger service for material handling equipment in accordance with the Performance Work Statement (PWS) for a three year ordering period.

Pricing Arrangement: Firm Fixed Price

3 Each

Corrective Maintenance repair services of material handling equipment in accordance with the Performance Work Statement (PWS) for a three year ordering period.

Pricing Arrangement: Firm Fixed Price

1,200 Hours

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT (PWS)

Performance Work Statement for preventive maintenance, inspection, corrective maintenance, and repair services for government-owned material handling equipment (MHE).

PART 1

GENERAL INFORMATION. The Contractor shall provide all labor, supervision, management, transportation, tools, diagnostic and testing equipment, consumable supplies, routine preventive-maintenance parts, and other resources necessary to perform this PWS, except for items expressly identified as Government furnished. The contract will use one funded CLIN for the Base Period and one funded CLIN for each option period. Each annual CLIN includes recurring preventive maintenance, required inspections, authorized corrective maintenance, approved repair parts, corrosion-control actions, emergency repairs, and other approved MHE maintenance requirements. Corrective maintenance and repair parts shall not be performed or purchased without prior written Government authorization when approval is required by this PWS.

1.1 MISSION. NAVSUP Fleet Logistics Center Jacksonville, Site Gulfport requires operationally ready Material Handling Equipment (MHE) to support warehouse operations, cargo handling, transportation operations, deployment readiness, and installation logistics support functions. The objective of this contract is to maintain Government-owned MHE in a safe, reliable, and mission-ready condition through preventive maintenance, inspections, diagnostics, operational testing, corrective maintenance, emergency repair, and maintenance management services.

1.1.1 DEFINITIONS AND ACRONYMS. The following definitions and acronyms apply to this Performance Work Statement (PWS).

Acceptable Quality Level (AQL): The maximum allowable degree of variation from a performance standard identified within the Performance Requirements Summary (PRS).

Annual Fork Inspection: A comprehensive inspection of forklift forks performed in accordance with NAVSUP Publication 538, applicable OSHA requirements, ANSI standards, OEM requirements, and Attachment 3 of this PWS.

Contract Data Requirements List (CDRL): A listing of authorized contract deliverables, submission requirements, frequencies, due dates, recipients, and Government actions.

Contracting Officer (KO): The Government official authorized to enter, administer, modify, terminate, and make related determinations and findings regarding contracts on behalf of the Government.

Contracting Officer's Representative (COR): The individual designated in writing by the Contracting Officer to monitor contractor performance and perform delegated contract administration functions.

Corrective Action Plan (CAP): A documented plan identifying the root cause of a deficiency, corrective actions, preventive actions, responsible personnel, and estimated completion dates.

Corrective Maintenance (CM): Maintenance actions performed to diagnose, repair, replace, adjust, or restore equipment following a malfunction, failure, damage, or deficiency.

Deficiency: Any condition, action, omission, equipment failure, documentation error, safety violation, or nonconforming performance that does not meet contract requirements.

Emergency Repair: Corrective maintenance requiring immediate response due to equipment failure, operational impact, safety concerns, mission requirements, or direction from the Government.

Estimate of Repair (EOR): A Contractor-prepared document identifying equipment deficiencies, recommended repairs, labor requirements, parts requirements, estimated repair costs, and anticipated completion dates for Government review and approval.

Government Furnished Equipment (GFE): Government-owned Material Handling Equipment (MHE), equipment, components, systems, and associated assets provided to the Contractor for inspection, maintenance, diagnostics, operational testing, and repair under this contract.

Government Furnished Facilities (GFF): Government-owned warehouse space, work areas, utilities, parking areas, and associated support facilities provided for Contractor use during performance of this contract.

Government Furnished Information (GFI): Government-provided information necessary to support contract performance, including equipment inventories, maintenance records, inspection records, technical data, equipment histories, Government forms, schedules, reporting templates, and other information required for performance of this contract.

Government Furnished Property (GFP): Government-owned property provided to the Contractor for use in performance of contract requirements, including Government Furnished Equipment (GFE), Government Furnished Facilities (GFF), Government Furnished Information (GFI), and other property specifically identified by the Government.

Hazardous Material (HAZMAT): Any material designated as hazardous under applicable Federal, State, local, Department of Defense, Department of the Navy, OSHA, EPA, or installation regulations.

Hazardous Waste (HAZWASTE): Any waste material regulated as hazardous under applicable environmental laws, regulations, or installation requirements.

Key Personnel: Contractor personnel designated by this contract as essential to successful performance and subject to Government review for replacement.

Material Handling Equipment (MHE): Government-owned forklifts, lift trucks, pallet handling equipment, and other material handling equipment identified in Attachment 1 and covered under this contract.

Original Equipment Manufacturer (OEM): The manufacturer of the equipment, components, systems, software, or assemblies covered under this contract.

Out-of-Service (OOS): Equipment unavailable for operational use due to maintenance, repair, inspection, safety concerns, equipment failure, or Government direction.

Performance Requirements Summary (PRS): The summary of measurable performance objectives, standards, acceptable quality levels, and surveillance methods used to evaluate Contractor performance.

Preventive Maintenance (PM): Scheduled maintenance actions performed to inspect, service, lubricate, test, adjust, and maintain equipment to reduce failures and extend service life.

Quality Assurance Surveillance Plan (QASP): The Government's plan for monitoring, inspecting, evaluating, and documenting Contractor performance.

Quality Control Plan (QCP): The Contractor's written plan describing internal procedures used to ensure compliance with contract requirements and performance standards.

Quality Control Program: The Contractor's ongoing system of inspections, monitoring, corrective actions, and management controls used to ensure contract compliance.

Repair Parts and Materials: Replacement parts, components, assemblies, batteries, chargers, tires, fluids, lubricants, filters, hydraulic components, electrical components, and other materials required to perform maintenance and repairs.

Safety Incident: Any accident, injury, illness, near miss, environmental release, property damage event, or unsafe conditions requiring documentation or reporting.

Work Order: A documented maintenance action authorizing and tracking preventive maintenance, corrective maintenance, inspections, repairs, testing, or related maintenance activities performed under this contract.

ACRONYMS

AQL - Acceptable Quality Level

CAP - Corrective Action Plan

CDRL - Contract Data Requirements List

CM - Corrective Maintenance

COR - Contracting Officer's Representative

EOR - Estimate of Repair

GFE - Government Furnished Equipment

GFF - Government Furnished Facilities

GFI - Government Furnished Information

GFP - Government Furnished Property

GFS - Government Furnished Services

HAZMAT - Hazardous Material

HAZWASTE - Hazardous Waste

KO - Contracting Officer

MHE - Material Handling Equipment

OEM - Original Equipment Manufacturer

OOS - Out-of-Service

PM - Preventive Maintenance

PRS - Performance Requirements Summary

PWS - Performance Work Statement

QASP - Quality Assurance Surveillance Plan

QCP - Quality Control Plan

1.2 SCOPE

The Contractor shall provide preventive maintenance, inspections, diagnostics, operational testing, corrective maintenance, emergency repair services, annual fork inspections, maintenance documentation, and related support for the Government-owned MHE listed in Attachment 1, Material Handling Equipment Inventory. Attachment 1 is the pricing baseline and shall identify, at a minimum, each asset's equipment type, manufacturer, model, serial or asset number, power or fuel type, rated capacity, and location. The Contractor shall provide all labor, supervision, management, transportation, tools, testing and diagnostic equipment, consumable supplies, materials, administrative support, and resources necessary to perform this PWS, except those expressly identified as Government furnished. Corrective maintenance and repair parts requiring Government funding shall be supported by an Estimate of Repair (EOR) and shall not proceed until authorized in writing by the Contracting Officer (KO).

The Contractor shall perform troubleshooting, diagnostics, repair labor, testing, adjustments, emergency response, and corrective maintenance services necessary to restore covered equipment to operational condition.

1.2.1 PERIOD OF PERFORMANCE. The anticipated period of performance consists of a three-year ordering period from 01 October 2026 through 30 September 2029.

1.2.1.1 The Contractor shall provide all labor, materials, personnel, operational support, and technical support necessary to maintain and repair up to twenty-six (26) MHE assets identified in Attachment 1. The Contractor shall coordinate and schedule work with the COR. The Contractor shall maintain at least ninety percent (90%) of covered MHE in fully operational status at all times, excluding equipment unavailable because of Government-caused delay, pending Government authorization, parts backorder not attributable to the Contractor, or other excusable delay documented and accepted by the COR.

1.2.2 GOVERNMENT POINT OF CONTACT. The Contracting Officer's Representative (COR) designated in writing by the Contracting Officer (KO) shall be the Contractor's primary Government point of contact for technical coordination, scheduling, and performance surveillance. Only the KO may change contract terms, authorize work affecting cost or scope, or commit Government funds.

1.2.3 OVERVIEW. The Contractor shall provide preventive maintenance, inspections, diagnostics, repair, and logistics support necessary to maintain Government-owned Material Handling Equipment (MHE) in a mission-capable condition. Services include, but are not limited to, scheduled and unscheduled maintenance, inspections, troubleshooting, corrective repairs, parts coordination, warranty coordination with Original Equipment Manufacturers (OEMs), and maintenance documentation. The Contractor shall provide all personnel, supervision, tools, equipment, materials, and technical support necessary to perform the requirements of this contract in accordance with applicable technical manuals, OEM specifications, and Government requirements.

1.3 GENERAL OPERATING REQUIREMENTS

1.3.1 PLACE OF PERFORMANCE. The place of performance for this contract shall be the Naval Construction Battalion Center (NCBC), Gulfport, Mississippi. All work shall be performed on the installation unless otherwise authorized by the Contracting Officer.

1.3.1.1 WORK ENVIRONMENT AND PHYSICAL DEMANDS. Contract performance shall primarily occur within the maintenance shop, warehouse, and outdoor work areas located at Naval Construction Battalion Center (NCBC), Gulfport, Mississippi. Contractor personnel shall be required to perform work in varying environmental conditions, including exposure to heat, humidity, dust, noise, and inclement weather.

The Contractor shall:

Comply with all applicable Federal, Department of Defense (DoD), Department of the Navy (DON), Occupational Safety and Health Administration (OSHA), and installation safety requirements.

Maintain work areas in a clean, orderly, and safe condition in accordance with established housekeeping standards.

Prepare and maintain all reports, records, and documentation required under this contract.

Ensure personnel are qualified and physically capable of safely performing the duties required by this contract.

Ensure personnel safely operate Government-furnished Material Handling Equipment (MHE), tools, and equipment in accordance with applicable technical manuals, manufacturer instructions, and installation safety requirements.

1.3.2 HOURS OF OPERATION. Normal operating hours are 0700-1530, Monday through Friday, excluding Federal holidays. The Contractor shall maintain an after-hours emergency contact and shall respond to a Government emergency maintenance notification within four (4) hours. After-hours work affecting contract cost or scope requires KO authorization; the COR may coordinate access and technical priorities but may not commit funds.

1.3.3 ADHERENCE TO GOVERNMENT DIRECTIVES AND REGULATIONS

1.3.3.1 GENERAL ADHERENCE. The Contractor shall adhere to applicable Government directives and regulations in performing their duties.

1.3.3.2 PRIVACY AND CONTROLLED INFORMATION. The Contractor shall protect Privacy Act information, personally identifiable information, Controlled Unclassified Information, and other sensitive Government information encountered during performance in accordance with applicable contract clauses and current DoD, Department of the Navy, and installation requirements. Contractor personnel shall receive required training, and the Contractor shall maintain training records.

1.3.4 SECURITY REQUIREMENTS

1.3.4.1 GENERAL SECURITY REQUIREMENTS. Contractor personnel are subject to all laws, rules, regulations, and policies while on base in Gulfport, including the Government's right to search all vehicles and personal possessions on the base. Personnel shall obtain a base identification card in accordance with base procedures. Personal and company vehicles are required to meet the base regulations concerning insurance, safety inspections, and other requirements.

1.3.4.2 PERSONNEL SECURITY AND INSTALLATION ACCESS. No security clearance is required unless identified elsewhere in the solicitation or contract. Contractor personnel shall satisfy all identity, suitability, badging, and installation-access requirements before beginning on-site work and throughout performance. Citizenship shall be required only when mandated by an applicable law, regulation, contract clause, system-access requirement, or installation determination. Loss or denial of access does not relieve the Contractor of performance obligations.

1.3.4.3 SENSITIVE INFORMATION SECURITY. The Contractor shall safeguard information of a sensitive nature. The Contractor shall provide training to all personnel concerning safeguarding sensitive information as well as customer confidentiality and privacy and shall maintain records that document this training.

1.3.5 CONTINGENCY OVERVIEW

1.3.5.1 CONTINGENCY SITUATIONS. During Government-directed contingency situations, natural disasters, or installation emergencies, the Government may reprioritize maintenance requirements to support mission-essential operations. The Contractor shall adjust work priorities as directed by the Contracting Officer's Representative (COR), consistent with the requirements of this contract. If Government operations are suspended or access to the installation is restricted due to weather, emergencies, or other Government-directed events, Contractor personnel shall comply with installation access procedures and Government direction.

1.3.6 CONTRACTOR PERSONNEL REQUIREMENTS AND EXPERIENCE. The Contractor shall provide sufficient qualified personnel to perform the PWS without unnecessary interruption to Government operations. Minimum on-site maintenance staffing during normal operating hours shall include one (1) Senior Maintenance Mechanic and one (1) Mid-Level Maintenance Mechanic. The Contractor shall also designate a Project Manager. The Project Manager and Senior Maintenance Mechanic are Key Personnel. The Project Manager need not be an additional full-time on-site position and may serve in another contract role when the individual meets all qualifications for both roles and the arrangement does not reduce the required two-mechanic on-site staffing or impair performance.

1.3.6.1 KEY PERSONNEL. The Contractor shall provide a Project Manager (PM) and Senior Maintenance Mechanic (SMM) meeting paragraphs

1.3.6.4.1 and 1.3.6.4.2. Proposed resumes shall clearly demonstrate compliance with every minimum qualification and shall be submitted as required by the solicitation. Post-award substitutions shall be submitted under CDRL A013.

1.3.6.2 PERSONNEL CONCERNS. When the Government identifies a documented concern regarding the qualifications, conduct, safety, security, or performance of Contractor personnel, the KO shall notify the Contractor. The Contractor shall promptly investigate, take appropriate corrective action, and provide the KO a written response describing the action taken. Nothing in this paragraph creates a Government employer-employee relationship with Contractor personnel.

1.3.6.3 SUBSTITUTION OR VACANCY OF KEY PERSONNEL. The Contractor shall notify the KO and COR in writing at least fifteen (15) calendar days before a planned substitution whenever practicable and within one (1) business day after an unplanned vacancy. The Contractor shall provide a qualified interim replacement within one (1) business day and fill the position permanently within ten (10) calendar days. A proposed replacement shall meet or exceed every minimum qualification for the position. The replacement resume shall be submitted to the KO and COR and the individual shall not serve as permanent Key Personnel until approved in writing by the KO. A vacancy or substitution does not relieve the Contractor of any performance requirement.

1.3.6.4 PERSONNEL REQUIREMENTS/QUALIFICATIONS

The Contractor shall provide qualified personnel necessary to perform all requirements identified in this Performance Work Statement (PWS).

Contractor personnel shall possess the education, certifications, licenses, training, and experience necessary to safely and effectively perform assigned duties. The Contractor shall maintain staffing levels sufficient to meet all contract requirements throughout the period of performance.

The Contractor shall ensure all personnel comply with applicable Federal, Department of Defense (DoD), Department of the Navy (DON), installation, and occupational safety requirements.

1.3.6.4.1 PROJECT MANAGER (PM). The PM shall have authority to commit Contractor resources and shall serve as the primary management contact for the KO and COR. The PM is responsible for contract administration, staffing, work scheduling, quality control, maintenance documentation, parts coordination, cost and funding-status tracking, deliverables, and contract compliance. Minimum qualifications: (a) high school diploma or equivalent; (b) at least five (5) years of demonstrated experience managing maintenance or repair operations for forklifts, powered industrial trucks, MHE, or comparable industrial equipment; (c) at least three (3) years of demonstrated supervisory or project-management experience; and (d) demonstrated experience with maintenance scheduling, quality control, cost tracking, customer coordination, and contract deliverables.

1.3.6.4.2 SENIOR MAINTENANCE MECHANIC (SMM). The SMM shall be the on-site lead mechanic responsible for technical oversight, advanced diagnostics, troubleshooting, inspections, repairs, operational testing, maintenance documentation, and supervision of maintenance work.

Minimum qualifications: (a) high school diploma or equivalent; (b) at least five (5) years of demonstrated experience maintaining and repairing forklifts, powered industrial trucks, MHE, or comparable industrial equipment; (c) at least two (2) years of demonstrated lead-mechanic or supervisory experience; (d) demonstrated experience diagnosing and repairing hydraulic, electrical, mechanical, steering, braking, charging, battery, fuel, and safety systems; and (e) demonstrated ability to use OEM manuals, service publications, diagnostic equipment, and proprietary diagnostic software applicable to Attachment 1 equipment.

1.3.6.4.3 MID-LEVEL MAINTENANCE MECHANIC (MLMM). The MLMM shall perform inspections, preventive maintenance, diagnostics, troubleshooting, corrective maintenance, recovery, operational testing, and servicing of covered MHE. Minimum qualifications: (a) high school diploma or equivalent; (b) at least three (3) years of demonstrated experience maintaining and repairing forklifts, powered industrial trucks, MHE, or comparable industrial equipment; (c) demonstrated experience performing preventive maintenance, inspections, diagnostics, and corrective maintenance; and (d) demonstrated ability to use OEM technical manuals, maintenance procedures, service publications, and diagnostic tools.

All mechanics shall possess a valid state-issued driver's license and all licenses, certifications, training, and medical qualifications legally required for assigned work or equipment operation. When no government-issued journeyman credential applies, the stated years and scope of demonstrated experience constitute the minimum qualification standard.

The Contractor shall maintain qualification, license, certification, and training records for all personnel throughout performance. Documentation for post-award Key Personnel replacements shall be submitted under CDRL A013. Records for non-key personnel shall be provided to the KO or COR upon request.

Contractor personnel operating Government vehicles shall possess a valid state-issued driver's license and comply with all installation operating requirements.

Maintenance Mechanics may perform supply, logistics, ordering, receiving, inventory, and parts management duties when directly supporting contract requirements.

1.3.6.4.6 OPERATION OF GOVERNMENT-FURNISHED EQUIPMENT. Contractor personnel shall not operate Government-furnished MHE or other equipment unless authorized and properly trained, licensed, medically qualified, and certified as required by law, regulation, OEM guidance, and installation procedures. Maintenance responsibility under this contract is limited to the assets and services identified in Attachment 1 and this

PWS.

1.3.6.4.7 PERSONNEL CONTINGENCY PLAN. The Contractor shall submit and maintain a written personnel contingency plan in accordance with CDRL A009. The plan shall describe how the Contractor will maintain required coverage during absences, vacancies, turnover, emergencies, or access restrictions, including interim staffing and notification procedures.

1.3.6.4.8 LICENSES AND PERMITS. At no additional cost to the Government, the Contractor shall obtain and maintain all licenses, permits, operator credentials, and Department of Transportation authorizations required for its performance. The Contractor shall comply with applicable laws, codes, and regulations and shall protect workers, the public, Government property, and the property of others.

Government, be responsible for obtaining any necessary licenses and Department of Transportation (DOT). permits, and for complying with all applicable laws, codes and regulations in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public and the property of others.

1.3.6.4.9 SMOKING. Smoking and other tobacco use is permitted only in designated smoking areas.

1.3.7 MEETINGS, BRIEFINGS AND TRAINING REQUIREMENTS

1.3.7.1 MEETING ATTENDANCE. The Contractor shall attend meetings identified by the COR that address maintenance support, programs, or issues, and, on occasion, give briefings or presentations at those meetings. Preparation may include gathering information, organizing material, and preparing charts, slides, and/or presentations.

1.3.7.2 PROJECT STATUS BRIEFING. When requested by the KO or COR, the Contractor shall provide a project status briefing covering the information in paragraphs 1.3.7.2.1 through 1.3.7.2.5. Briefing materials shall be submitted in accordance with CDRL A010.

1.3.7.2.1 Progress status of all activities including MHE maintenance schedule.

1.3.7.2.2 Accomplishments.

1.3.7.2.3 Findings, issues, risks and problems to date.

1.3.7.2.4 Mitigations and recommended actions.

1.3.7.2.5 Project Schedule.

1.3.7.3 TRAINING REQUIREMENTS. Training required to maintain and to continue licenses or credentials, or training required to meet job qualifications will not be reimbursed by the Government.

1.4 QUALITY CONTROL

1.4.1 QUALITY CONTROL SYSTEM. The Contractor shall establish and maintain a quality control system focused on preventing, detecting, documenting, and correcting deficient performance. The system shall be described in the Quality Control Plan submitted and maintained in accordance with CDRL A001. Existing quality documents may be used when they fully satisfy this PWS. At a minimum, the plan shall include:

1.4.1.1 An inspection system covering all the services identified in this performance work statement. It must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections shall be accomplished.

1.4.1.2 Methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.4.1.3 On-site records of all inspections conducted by the Contractor and necessary repair actions taken. These records must be made available to the Government upon request.

1.4.2 FORMAL INSPECTIONS OF GOVERNMENT-FURNISHED VEHICLES, PROPERTY,

AND FACILITIES. At various times during the contract period, the vehicles, Government Furnished Vehicles (GFV) and facilities shall undergo Government conducted inspections. The Contractor shall participate in the inspections and shall correct discrepancies detected during the inspections when such discrepancies are determined to be within the Contractor's preventive maintenance and repair responsibility. The Contractor shall provide status information to the COR and Contracting Officer relative to the correction of discrepancies found during the inspections.

1.5 SAFETY PROGRAM

The Contractor shall perform all work in a safe manner and comply with all applicable Federal, Department of Defense (DoD), Department of the Navy (DON), Occupational Safety and Health Administration (OSHA), installation, and local safety regulations applicable to the performance of this contract.

The Contractor shall be responsible for protecting personnel, Government property, equipment, and the environment while performing work under this contract. The Contractor shall immediately correct unsafe conditions within its control and promptly report accidents, injuries, property damage, hazardous spills, and other reportable incidents to the Contracting Officer's Representative (COR) in accordance with installation procedures.

Contractor personnel shall use appropriate personal protective equipment (PPE) and follow applicable safety procedures for all maintenance, repair, inspection, and material handling operations.

1.5.1 SAFETY PLAN. The Contractor shall develop, implement, and maintain a Safety Plan describing the procedures used to comply with applicable safety requirements. The Safety Plan shall be submitted and accepted in accordance with CDRL A002 before commencement of performance.

generated at a contractor facility outside the confines of the Gulfport facilities being used for this work. Hazardous waste shall be properly packaged /containerized with complete identification of all contents clearly labeled on the container in accordance with all Federal, State and local regulations.

The Contractor shall be responsible for any additional expenses/fines incurred as a result of any acts of noncompliance or negligence or violation of federal, state or local laws and regulations as a result of the Contractor's management of regulated waste or hazardous materials. The Contractor shall also adhere to the Gulfport facility Hazardous and Industrial Waste Management Plan and Hazardous Material Control and Management (HMC&M) Program.

1.6 HAZARDOUS MATERIALS AND HAZARDOUS WASTE

1.6.1 HAZMAT PLAN. The Contractor shall submit and maintain a HAZMAT and HAZWASTE Management Plan in accordance with CDRL A011.

The plan shall address material approval, inventories, labeling, Safety Data Sheets, storage, spill response, waste accumulation, disposal coordination, employee training, and incident reporting.

1.7 SECURITY

The Contractor shall comply with all installation access procedures, force protection requirements, badging requirements, escort requirements, cybersecurity requirements, physical security requirements, and operational security requirements applicable to FLC Gulfport.

1.8 TRAINING. The Contractor shall ensure personnel receive all training necessary to safely perform work under this contract. Training shall include OSHA safety training, Hazard Communication, Lockout/Tagout, environmental compliance, spill response, OEM maintenance procedures, installation safety orientation, and Government-required cybersecurity training when applicable. Training records shall be maintained and provided to the Government upon request.

1.9 DATA AND RECORDS. The Contractor shall create, maintain, protect, and deliver maintenance records, inspection reports, equipment histories, CDRL submissions, and other records required by this PWS. Government rights in technical data and other information shall be governed by the applicable contract clauses. The Contractor shall protect Government information from unauthorized disclosure, loss, theft, misuse, or alteration.

PART 2 SPECIFIC TASK REQUIREMENTS

2.1 GENERAL. The Contractor shall perform preventive maintenance, inspections, diagnostics, operational testing, corrective maintenance, emergency repairs, maintenance documentation, and associated support services necessary to maintain Government-owned Material Handling Equipment (MHE) identified in Attachment 1. Services shall be performed on diesel, gasoline, LPG, and electric-powered forklifts and associated MHE assets. The Contractor shall perform all work in accordance with:

a. OEM maintenance requirements

b. NAVSUP Publication 538

c. OSHA 29 CFR 1910.178

d. ANSI/ITSDF B56.1

e. Applicable environmental regulations

f. Attachment 2, Preventive Maintenance Requirements

The Contractor shall schedule maintenance activities to minimize operational downtime and maximize equipment availability.

2.2 PREVENTIVE MAINTENANCE (PM)

The Contractor shall establish and maintain a comprehensive Preventive Maintenance (PM) Program for all covered MHE assets. Preventive maintenance shall be performed at intervals specified by OEM requirements, NAVSUP Publication 538, and Attachment 2. Preventive maintenance services shall include, at a minimum:

a. Lubrication

b. Fluid inspections and replacement

c. Filter replacement

d. Hydraulic system inspections

e. Brake inspections

f. Steering inspections

g. Tire inspections

h. Mast and chain inspections

i. Battery inspections and servicing

j. Charger inspections

k. Safety system inspections

l. Corrosion inspections

m. Operational testing

n. Cleaning and servicing

The Contractor shall document all PM actions performed and maintain maintenance histories for each equipment asset.

2.3 CORRECTIVE MAINTENANCE. The Contractor shall perform authorized troubleshooting, diagnostics, repair, adjustment, and replacement of defective components necessary to restore equipment to operational condition. Corrective maintenance labor and approved repair parts shall be charged to the funded CLIN for the applicable annual performance period. Before performing corrective maintenance or purchasing repair parts that require Government approval, the Contractor shall submit an EOR in accordance with Section 4.5 and CDRL A012 and receive written KO authorization. Corrective maintenance may include repair or replacement of:

a. Hydraulic systems

b. Fuel systems

c. Electrical systems

d. Charging systems

e. Batteries

f. Steering systems

g. Brake systems

h. Safety systems

i. Operational controls

j. Mechanical components

Corrective maintenance actions requiring Government funding shall be submitted to the Contracting Officer through an Estimate of Repair (EOR).

The EOR shall include:

a. Equipment identification

b. Description of deficiency

c. Root cause

d. Recommended corrective action

e. Labor estimate

f. Parts estimate

g. Total estimated cost

The Contractor shall not proceed with repair actions requiring Government funding until authorized by the Contracting Officer. Approved corrective maintenance shall be initiated within seventy-two (72) hours of Government authorization unless otherwise directed by the Government.

2.4 EMERGENCY REPAIRS. The Contractor shall provide emergency maintenance support for equipment failures that impact mission operations during normal operating hours. The Contractor shall respond to emergency maintenance calls within four (4) hours of Government notification.

Emergency repairs shall be coordinated with the COR. The Contractor shall provide status updates to the COR until the equipment is restored to service or alternative arrangements are approved.

2.5 DIAGNOSTICS AND TROUBLESHOOTING. The Contractor shall perform diagnostics and troubleshooting necessary to identify equipment failures and operational deficiencies.

Diagnostics shall include:

a. Mechanical systems

b. Electrical systems

c. Hydraulic systems

d. Fuel systems

e. Battery systems

f. Charging systems

g. Electronic control systems. The Contractor shall utilize OEM-approved diagnostic procedures and equipment whenever available.

2.6 ANNUAL FORK INSPECTIONS. The Contractor shall perform annual fork inspections in accordance with NAVSUP Publication 538, OSHA requirements, ANSI standards, and OEM guidance. Inspection results shall be documented using Attachment 3. Forks determined to be unsafe shall be immediately removed from service and reported to the COR.

2.7 BATTERY AND CHARGING SYSTEM MAINTENANCE. The Contractor shall inspect, maintain, and service battery systems and charging equipment associated with electric-powered MHE.

Services shall include:

a. Battery inspections

b. Electrolyte level checks

c. Terminal inspections

d. Charging cable inspections

e. Connector inspections

f. Ventilation inspections

g. Charger testing

h. Battery cleaning

i. Electrical safety inspections

2.8 CORROSION PREVENTION AND CONTROL. The Contractor shall inspect equipment for corrosion, rust, deterioration, and environmental damage during preventive maintenance and inspections. Corrosion deficiencies shall be documented and reported to the COR. Corrective actions shall be recommended when corrosion impacts operational readiness or safety.

a. Steering systems

b. Brake systems

c. Hydraulic systems

d. Lift functions

e. Tilt functions

f. Safety devices

g. Warning devices

h. Operational controls

Equipment shall not be returned to service until operational testing confirms safe operation.

2.9 OPERATIONAL TESTING. The Contractor shall perform operational testing following preventive maintenance, corrective maintenance, and repair actions. Operational testing shall verify proper operation of:

2.10 EQUIPMENT READINESS. The Contractor shall coordinate maintenance scheduling to maximize equipment availability and support mission requirements. Equipment determined to be unsafe or non-operational shall be immediately reported to the COR. The Contractor shall provide recommendations regarding recurring failures, replacement considerations, and reliability concerns when requested by the Government.

2.11 ENVIRONMENTAL COMPLIANCE. The Contractor shall comply with all applicable environmental laws and regulations. The Contractor shall properly handle, store, transport, and dispose of regulated materials generated during maintenance operations. Environmental incidents, spills, leaks, or releases shall be immediately reported to the COR.

2.12 DELIVERABLES. Every data deliverable required by this PWS shall be submitted under the applicable DD Form 1423 Contract Data Requirements List (CDRL) identified in Part 6 and included with the solicitation. The Contractor shall submit deliverables electronically to the recipients and by the due dates stated in the applicable CDRL unless the KO directs otherwise in writing.

Deliverables shall be complete, accurate, and timely. The Government may return a deficient deliverable for correction. Failure to meet a CDRL requirement may constitute nonconforming performance under Section 7.

a. Quality Control Plan (CDRL A001)

b. Safety Plan (CDRL A002)

c. Preventive Maintenance Schedule (CDRL A003)

d. Maintenance Log (CDRL A004)

e. Annual Fork Inspection Report (CDRL A005)

f. Corrective Action Plan (CDRL A006)

g. Monthly Performance Report (CDRL A007)

h. Safety Incident Report (CDRL A008)

i. Personnel Contingency Plan (CDRL A009)

j. Project Status Briefing Materials (CDRL A010)

k. HAZMAT and HAZWASTE Management Plan (CDRL A011)

l. Estimate of Repair (CDRL A012)

m. Key Personnel Substitution Requests (CDRL A013)

The Contractor shall maintain supporting documentation necessary to substantiate maintenance actions, inspections, repairs, testing, safety compliance, quality control activities, corrective actions, and repair parts expenditures and shall provide such documentation to the Government upon request.

PART 3 GOVERNMENT FURNISHED EQUIPMENT/FACILITIES/SERVICES.

3.1 GENERAL. Except for those items specifically identified herein as Government Furnished Property (GFP), Government Furnished Equipment (GFE), Government Furnished Services (GFS), Government Furnished Facilities (GFF), or Government Furnished Information (GFI), the Contractor shall provide all personnel, supervision, transportation, tools, testing equipment, repair parts, consumable supplies, materials, administrative support, and resources necessary to perform the requirements of this contract.

Any addition, deletion, replacement, or relocation of Government-owned Material Handling Equipment (MHE) that materially affects the Contractor's scope of work, performance requirements, or cost shall be accomplished through a contract modification issued by the Contracting Officer.

FACILITIES. With prior approval of the COR and the Contracting Officer, the Contractor may use an off-base vehicle maintenance facility for maintenance that cannot be accomplished in the on base.

3.2 TOOLS AND SUPPORT EQUIPMENT. The Contractor shall provide all standard hand tools, portable power tools, diagnostic computers, testing equipment, accessories, and support equipment necessary to perform this PWS. A special tool not ordinarily required for the Contractor's trade may be proposed in an EOR. The Contractor shall not purchase a special tool as a direct contract cost unless the KO provides prior written authorization.

Any authorized special tool paid for by the Government becomes Government property and shall be identified, controlled, and dispositioned as directed by the KO.

3.3 OFFICE SUPPLIES. The Contractor shall provide all office supplies necessary to support this contract. The cost of Contractor-furnished office supplies shall be included in the applicable annual CLIN and shall not be separately invoiced.

3.4 CELL PHONES. The Contractor shall be responsible for providing a cell phone for key personnel. In addition, any employee with a cell phone that has recording or photographic capability is required to observe cell phone policy restrictions while on the Gulfport facility.

3.5 ADDITIONAL OFFICE EQUIPMENT AND EMAIL. The Contractor shall provide all additional Automatic Data Processing (ADP) equipment to include personnel computers, copiers, fax machines, and printers to perform the requirements of this contract. The Contractor furnished equipment cannot be connected to the existing Government local area network. The Contractor shall provide on-site email capability to include PKI encryption capability.

3.6 EMERGENCY CONTACT. The Contractor shall provide the KO and COR a telephone number monitored outside normal operating hours by the PM or an authorized designee capable of coordinating the required four-hour emergency response. This requirement does not establish continuous on-site staffing.

3.7 TRANSITION SUPPORT

3.7.1 CONTRACT COMPLETION. No later than the last day of performance, the Contractor shall return Government property and provide the Government all current maintenance records, equipment histories, open-work status, approved EOR status, parts status, warranties, access media, and other contract records necessary for orderly contract closeout. Any additional transition assistance requires written KO authorization and shall remain within the scope and funded requirements of the contract.

3.8 GOVERNMENT FURNISHED FACILITIES (GFF)

The Government shall provide access to designated warehouse space and associated work areas necessary to perform maintenance, inspections, diagnostics, operational testing, and repair services required under this contract. The Government-furnished warehouse and associated work areas shall be utilized solely for performance of contract requirements and shall remain Government property at all times. The Contractor shall perform maintenance activities within Government-furnished facilities unless otherwise authorized by the COR. Additional facility information, access requirements, utility support, storage limitations, parking areas, and facility restrictions are identified in Attachment 7, Government Furnished Facilities.

3.8.1 CONTRACTOR RESPONSIBILITIES

The Contractor shall:

a. Maintain Government-furnished work areas in a clean, safe, and orderly condition.

b. Comply with all installation safety, environmental, fire prevention, and security requirements.

c. Properly store Contractor-owned tools, equipment, materials, and supplies.

d. Immediately report facility deficiencies, unsafe conditions, spills, damage, or hazardous conditions to the COR.

e. Prevent unauthorized use of Government facilities.

f. Maintain adequate housekeeping standards throughout assigned work areas.

g. Return Government-furnished work areas in substantially the same condition as received, normal wear and tear excepted. The Contractor shall be responsible for damage to Government facilities resulting from Contractor negligence, misconduct, improper storage practices, or failure to comply with contract requirements.

3.8.2 GOVERNMENT-FURNISHED UTILITIES AND SUPPORT

The Government shall provide normal warehouse utilities necessary to support contract performance, including:

a. Electrical service

b. Lighting

c. Climate control (if available)

d. Restroom access

e. Access to designated parking areas

The Government does not guarantee uninterrupted utility service. The Contractor shall provide all tools, testing equipment, diagnostic equipment, computers, communications equipment, office supplies, internet connectivity (if required), and other resources necessary to perform contract requirements.

3.8.3 GOVERNMENT INSPECTION RIGHTS

The Government reserves the right to inspect Government-furnished facilities, work areas, storage locations, and maintenance operations at any time during contract performance. Inspections may be conducted to verify compliance with:

a. Contract requirements

b. Safety requirements

c. Environmental requirements

d. Security requirements

e. Housekeeping standards

f. Property accountability requirements

The Contractor shall promptly correct deficiencies identified during Government inspections in accordance with Section 7.6, Corrective Action Requirements.

3.9 GOVERNMENT FURNISHED EQUIPMENT (GFE). The Government shall provide access to the Government-owned MHE identified in Attachment 1 for inspection, maintenance, diagnostics, operational testing, and repair. An addition, deletion, replacement, or relocation that materially affects scope, schedule, staffing, or cost requires a written contract modification issued by the KO.

The Contractor shall:

a. Safeguard Government equipment.

b. Prevent misuse or unauthorized operation.

c. Protect equipment from damage during maintenance activities.

d. Report unsafe conditions or equipment deficiencies to the COR.

The Contractor shall not modify, disable, remove, or alter Government-installed equipment, safety devices, labels, decals, or operational systems without written Government approval.

3.10 GOVERNMENT FURNISHED PROPERTY (GFP). No Government-furnished property is provided except the facilities, equipment, information, services, or other property expressly identified in this PWS, its attachments, or a subsequent written contract modification. The Contractor shall account for and protect assigned Government property and shall immediately report its loss, damage, or destruction to the COR and

KO.

3.11 GOVERNMENT FURNISHED SERVICES (GFS). The Government may provide limited support services necessary for contract administration and coordination. Government Furnished Services may include:

a. Installation access coordination.

b. Contract administration support.

c. Operational scheduling coordination.

d. Safety coordination.

e. Environmental coordination.

f. Access to applicable Government training systems when required.

The Contractor remains responsible for obtaining and maintaining all required licenses, certifications, qualifications, training, and permits necessary to perform work under this contract.

3.12 GOVERNMENT FURNISHED INFORMATION (GFI). The Government will provide information necessary to support contract performance, including:

a. Equipment inventories.

b. Maintenance histories.

c. Inspection records.

d. Equipment technical data.

e. Applicable Government forms.

f. Government reporting templates.

Government-furnished information shall be used solely for performance of this contract. The Contractor shall protect Government information from unauthorized disclosure, alteration, loss, theft, or misuse.

3.13 INSTALLATION ACCESS. The Government shall provide reasonable installation access for Contractor personnel who satisfy all security, badging, and installation access requirements. The Contractor shall ensure personnel possess all credentials, identification, licenses, certifications, and approvals necessary to obtain installation access. The Government reserves the right to deny or revoke installation access for Contractor personnel who fail to comply with installation security, force protection, safety, or conduct requirements. Loss of installation access shall not excuse contractor performance requirements.

3.14 ACCESS TO GOVERNMENT SYSTEMS. If access to Government information systems is required,…