19GE5026Q0143.pdf

COMBINED SYNOPSIS/SOLICITATION 19GE5026Q0143

The U.S. Government seeks to award a single Firm-Fixed-Price (FFP) purchase order for the Peshawar Existing Consulate Compound HATS Relocation project for the U.S. Embassy Islamabad.

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12 and issued as a Request for Quotation (RFQ). This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This acquisition is conducted pursuant to the Revolutionary FAR Overhaul (RFO).

The RFO applies to this acquisition unless otherwise determined by the Contracting Officer in writing.

Solicitation number 19GE5026Q0143 is issued as a Request for Quotation (RFQ).

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The applicable North American Industry Classification System (NAICS) code is 484230 – Specialized Freight Trucking, Long-Distance and PSC is V112 Transportation: Motor Freight.

Type of Contract:

The resulting purchase order shall be a firm fixed-price order payable entirely in the currency indicated by the Contractor in Sub-Section B.3. No additional sums will be payable on account of any escalation in the cost of materials, equipment or

UNITED STATES DEPARTMENT OF STATE

Regional Procurement Support Office (RPSO)

Giessener Strasse 30 60435 Frankfurt am Main

Germany http://www.acquisition.gov/ labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes to the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government, as determined and approved by the Contracting Officer.

Itemized Line Items:

Offerors shall submit a complete price proposal using the Price Proposal Breakdown in Attachment 2. Offers submitted without complete pricing for all periods of performance may be considered incomplete and may be rejected.

Description of Requirements

The U.S. Consulate in Peshawar is seeking a technically sound and experienced contractor to safely dismantle, remove, and transport installed Force Entry Ballistic Resistant (FEBR)-rated residential Hardened Alternative System (HATS) and Support Containers from the Peshawar Consulate to the American Embassy Office at the European Logistical Support Office (ELSO), Port of Antwerp, Belgium via the port of Karachi, Pakistan. This project involves the removal and transportation of modular residential facilities consisting of thirty (30) FEBR HATS and two non-residential support containers, along with all associated structural components, walkways, roofing systems, and mechanical/electrical/plumbing infrastructure apart from the items highlighted in green in Tab-3. The work requires specialized expertise in heavy lifting, structural dismantling, and logistics coordination to ensure safe removal and transportation of these critical assets to their final shipping destination.

Value Added Tax (VAT)

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the Contract Line Item Numbers (CLINs) rates or invoices.

Defense Base Act (DBA) Insurance

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regard less of citizenship for any construction and services for U. S. overseas contracts. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals(HCNs) and Third Country Nationals (TCNs). (See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative workers’ compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the

DBA.

DBA insurance may be obtained from any authorized DBA insurance broker, see

FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE

ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at https://www.dol.gov/agencies/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and apaid invoice) within 15 calendar days from the date of award.

Pakistan is currently not included on the DOL’s active waiver list, therefore DBA insurance is required for all employees performing work on this contract.

Period of Performance: The total period of performance for this requirement is 120 calendar days from the date of issuance of the Notice to Proceed to the delivery of all 30 HATS, 2 support containers, and all associated materials such as equipment, furniture, and supplies. This duration encompasses all phases of work from initial mobilization and safety plan approval through final demobilization and site cleanup. The contractor must develop a detailed project schedule that demonstrates how all work will be completed within this timeframe, including adequate time for each of the work phases, coordination with Government personnel for inspections and approvals, and transportation of materials to the Port of Karachi. The schedule must account for potential delays due to weather, https://www.dol.gov/agencies/owcp/dlhwc/lscarrier.htm equipment breakdowns, or unforeseen site conditions, and must include sufficient float to accommodate these contingencies while still meeting the 120-day completion requirement. If the contractor falls behind schedule, the contractor must take corrective action including adding additional shifts, increasing crew sizes, or working extended hours to recover the schedule at no additional cost to the Government. Extensions to the period of performance will be granted only in exceptional circumstances involving events beyond the contractor's control, and any request for extension must be submitted in writing to the Contracting Officer with detailed justification.

Place of Performance: 11 Hospital Rd, Peshawar Cantonment, Peshawar, Pakistan 25000

Solicitation Provisions

The following provisions are incorporated by reference:

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (RFO DEVIATION January 30, 2026) FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020)

The following provisions are provided in full text:

FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2025) (DEVIATION Jan 2026)

(a) The term "commercially available off-the-shelf (COTS) item," is defined in the clause of this solicitation entitled "Combating Trafficking in Persons" (FAR clause 52.222-50).

(b) The apparent successful Offeror must submit, prior to award, a certification, as specified in paragraph (c) of this provision, for the portion (if any) of the contract that-

(1) Is for supplies, other than commercially available off-the-shelf items, to be acquired outside the United States, or services to be performed outside the United States; and

(2) Has an estimated value that exceeds $700,000.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_50

(c) The certification must state that-

(1) It has implemented a compliance plan to prevent any prohibited activities identified in paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons, and to monitor, detect, and terminate the contract with a subcontractor engaging in prohibited activities identified at paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons; and

(2) After having conducted due diligence, either-

(i) To the best of the Offeror’s knowledge and belief, neither it nor any of its proposed agents, subcontractors, or their agents is engaged in any such activities; or

(ii) If abuses relating to any of the prohibited activities identified in 52.222- 50(b) have been found, the Offeror or proposed subcontractor has taken the appropriate remedial and referral actions.

(End of provision)

DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Global Acquisition (GA) or a Regional Procurement Support Office (RPSO), the GA Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_50 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_50 does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Trena N. Mills, at (202) 704 2045.

For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1680, by fax at (703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602.

(End of provision)

Quotation Submission Instructions

Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Products and Commercial Services (Sep 2023) (RFO Deviation Date January 30, 2026)

Pursuant to FAR 12.205(a)(1), the provision at FAR 52.212-1, Instruction to Offerors - Commercial Products and Commercial Services (Jan 2026) is augmented as follows:

Preparation and Submission of Quotations: Each quotation shall consist of the following separate volumes:

VOLUME I – PRICE QUOTATION

Offerors shall submit a complete Price Quotation as Volume I. The Price Quotation shall be submitted as a separate volume from the Technical Quotation and shall not include any technical, management, or staffing information.

Failure to submit the required pricing or required certifications may result in the quotation being determined incomplete and ineligible for award.

Requirements:

1. Price Schedule Completed Line Item Pricing. The offeror shall also clearly annotate the currency of the offer.

2. Representations & Certifications Offerors shall complete all applicable representations and certifications contained in Attachment 4 - Representations & Certifications. Any missing or incomplete representations or certifications may render the quotation incomplete.

3. System for Award Management (SAM) Registration

Offerors shall clearly demonstrate their active SAM registration. Active SAM registration is required at time of offer.

4. Tax Documentation for Foreign Offerors (IRS Form W-14) Non-U.S. offerors that claim an exemption from, or a reduced rate of, U.S.

withholding tax under an applicable income tax treaty shall submit a completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, provided as Attachment 5 - IRS Form W-14.

Pursuant to FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, the United States Government is required to collect tax-related information prior to contract award. Offerors shall ensure that IRS Form W-14 is accurate and complete prior to submission. Instructions for completing the form are provided in Attachment 6 - Instructions to Complete IRS Form W-14.

Failure to submit IRS Form W-14 when applicable will result in tax withholding at the full statutory rate.

VOLUME II – TECHNICAL QUOTATION

The Technical Quotation shall demonstrate the offeror’s capability to meet the requirements of the solicitation and the performance standards described in the SOW. No pricing information shall appear in this volume.

It shall contain the following items:

1. Management Plan:

Provide a Management Plan that describes how the offeror will obtain and manage personnel and resources to successfully perform the work detailed in the PWS. The plan shall include as a minimum, but is not limited to:

• Offeror’s legal name, business address, and type of business entity;

• Key Personnel: The following positions are designated Key Personnel. For each position, provide a detail resume highlighting experience with similar work.

a. Project Manager,

b. Project Engineer,

c. Safety Monitor,

d. Field Superintendent.

• Evidence that the offeror operates an established business with a permanent address and telephone listing. Additionally, the offeror shall show it has authorization to do business in Pakistan. If the offeror does not have that authorization, it shall demonstrate, in detail, how the offeror will obtain such authorization prior to the performance start date;

2. Strategic Plan:

The Offeror shall provide a narrative of its approach to performing the services described in the SOW. The Strategic Plan shall be sufficiently specific to demonstrate a clear understanding of the SOW requirements and at a minimum contain the following:

• A – Project Execution Schedule (PES): Provide a PES in the form of a Ghant diagram (or similar) showing all facets of the work to be accomplished. The diagram shall clearly indicate the project’s critical path.

• B – Means and Methods: Detail the means and methods to be employed to successfully complete the work, to include:

o Shipping methods to be employed. The approximate transit time for each mode of transportation shall be provided.

o Equipment to be employed. The offeror shall clearly indicate what equipment is owned by the offeror. The plan will also describe how the offeror will acquire the necessary equipment not presently owned.

o Personnel to be employed. Describe in detail the number of worker to be employed categorized by labor category. The offeror shall also list whether that labor is local national, third country national, or U.S.

citizen/legal resident.

3. Past Performance and Experience

The Offeror shall demonstrate successful performance of a minimum of three (3) comparable projects performed within the past five (5) years that are similar in scope, scale, and complexity to this requirement.

For each reference, provide:

• Project title and description of services

• Customer name and type (government, commercial, non-profit)

• Contract/project value (approximate)

• Period of performance

• Location

• Point of contact name, title, email, and phone number

• Relevance to this requirement (brief description)

If you are a newly formed entity or joint venture, you may provide past performance information for predecessor companies or joint venture partners.

Clearly identify the relationship.

Note: The Government may contact references not provided by the offeror and may use other sources of past performance information, including CPARS and other government databases.

4. Combatting Trafficking in Persons and Recruitment of Third Country Nationals (TCNs)

In addition to the representations and certifications submitted in Attachment 4, offerors shall submit supplemental documentation related to the recruitment and housing of Third Country Nationals (TCNs), as applicable.

1. If the Offeror has certified in the Representations & Certifications that it will recruit TCNs for performance under the resulting contract and has certified that it will provide accommodation for the listed TCNs, provide a (1) Recruitment Plan,

(2) a Housing Plan and (3) the statements required by DOSAM 652.222-800.

2. If the offeror has certified in Representations & Certifications that it will recruit TCNs for performance under the resulting contract and has certified that it will not provide accommodation for the listed TCNs, provide a (1) Recruitment Plan and

(2) the statements required by DOSAM 652.222-800.

In all cases, the offeror shall submit the Combatting Trafficking in Persons Certification, as required in FAR 52.222-56.

Failure to furnish and deliver all requested information in accordance with these instructions or who reject the terms and conditions of the solicitation, may result in exclusion from further consideration pursuant to FAR 52.212-1(a).

Evaluation

The Government will award a purchase order resulting from this solicitation to the responsible Offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:

1. Compliance Review

2. Technical Capability

3. Past Performance

4. Price

The Government intends to utilize streamlined evaluation techniques under FAR 12.201-1 Simplified Procedures for Commercial Services to promote efficiency.

The Government will conduct a pre-screening of all quotations under Factor 1:

Compliance Review and will identify those quotations that demonstrate initial indicators of best value and compliance with the solicitation requirements. Only these quotations will proceed to the comparative evaluation phase.

The source selection will be conducted using the comparative evaluation method, as authorized under FAR 12.203. Comparative evaluation entails a direct comparison of two or more quotations on an item-by-item basis to determine which offers the best value to the Government. Evaluation criteria will include technical capability, past performance, and price, as specified in this solicitation.

This is not a Lowest Price Technically Acceptable (LPTA) source selection.

However, the Government may award to the lowest-priced quotation if it is determined to offer the best overall value based on the evaluation criteria.

Phase 1 (Compliance Review) is a threshold determination conducted on a pass/fail basis. Offers shall be reviewed to determine that

1. all required items and information have been provided, as required

2. demonstrated they have authorization to perform services in Pakistan, or clearly demonstrated in detail they can acquire such authorization, and

3. have an active SAM registration.

Quotations that do not pass the Compliance Review will not proceed to comparative evaluation.

Phase 2 Technical Capability and Past Performance.

Technical capability and Past Performance will be evaluated based on the extent to which the offeror demonstrates the ability to perform the services described in the SOW and based on the information provided in Volume II - Technical Offer. The Government will consider the offeror's proposed Management Plan, Strategic Plan, Past Performance, and Combating Trafficking in Persons. The evaluation of the technical capability will include a review of each element of the Technical Offer.

Price will be evaluated based on the total price submitted in accordance with the pricing structure established in this solicitation. The Government will evaluate proposed prices to determine whether they are fair and reasonable, through comparison among competitive proposals received, comparison to historical pricing, comparison to market research, or other price analysis techniques as appropriate.

BASIS FOR AWARD

The Government will conduct an initial compliance review of all quotations received to assess completeness and adherence to the terms of the solicitation.

Quotations that are incomplete or fail to comply with the requirements may be rejected in accordance with FAR 52.212-1(a)(4).

Responsibility Determination:

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

a. adequate financial resources or the ability to obtain them;

b. ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

c. satisfactory record of integrity and business ethics;

d. necessary organization, experience, and skills or the ability to obtain them;

e. necessary equipment and facilities or the ability to obtain them; and

f. otherwise qualified and eligible to receive an award under applicable laws and regulations.

Contract Clauses See Attachment 3 –Clauses for the clauses that apply to the acquisition.

Due Dates and Point of Contact

Site Visit:

An organized site visit will be held on Monday August 31, 2026, at 10:00 (local time) at:

11 Hospital Rd, Peshawar Cantonment, Peshawar, Pakistan 25000

All prospective offerors who have received a solicitation package are encouraged to attend the Site Visit. Registration is essential should you wish to participate.

Companies are therefore required to submit, via email, the company name, the names of those attending, their email address and a copy of their passport/ID to Mr. Kevin Sessink (sessinkkr@state.gov), with copies sent to machendd@state.gov, not later than Friday, August 28, 2026, at 10:00am.

Admittance to the Site Visit cannot be guaranteed unless the Government receives your registration by this due date. Attendance is limited to no more than two (2) people per company. No substitutes or additional persons may attend the site visit.

Attendees are requested to carry their Photo ID along with them. Without Photo ID you may be refused entry to the Site.

Submission of Questions:

Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to David Machen at machendd@state.gov, no later than 12:00 Central European Summer Time (CEST) on Sept 2, 2026. The email subject line must read “Questions

19GE5026Q0143.”

Submission of Offers:

Quotations shall be submitted as soon as possible but no later than 10:00 Central European Summer Time (CEST) on Sept 10, 2026 email at MachenDD@state.gov. The email subject line must read “Quotation

19GE5026Q0143.”

Offerors are advised to carefully review and follow all submission instructions to ensure consistency and compliance. Volume I and Volume II shall be submitted electronically as separate files, in formats compatible with Microsoft Word, Microsoft Excel, or Adobe PDF, as applicable. Each email submission must not exceed 45 MB in total size. The Government will not be responsible for any failure to receive quotations due to excessive file size or incompatible file formats.

Offerors are encouraged to submit inquiries in writing via email. No phone calls will be accepted. All questions must be received no later than the date specified in the solicitation to ensure a timely response. All responsible sources may submit a quotation which will be considered by the agency.

mailto:machendd@state.gov mailto:MachenDD@state.gov

Failure to furnish and deliver all requested information in accordance with these instructions may result in exclusion from further consideration pursuant to FAR 52.212-1(a).

Additional information List of Attachments Attachment 1 - SOW Peshawar HATS Attachment 2 – Price Schedule Attachment 3 - Clauses Attachment 4 - Representations & Certifications Attachment 5 - IRS FormW-14 Attachment 6 - Instructions for IRS Form W-14

TAB 1 - HATS Sequencing Plan TAB 2 - ELSO Shipping Information TAB 3 - HATS Inventory List TAB 4 - FINAL - Addendum to SOW HATS Project Consulate Peshawar TAB 5 - Supporting Drawings & Photos

Applicable Laws and Regulations This solicitation and the ensuring award are subject to laws and regulations of the United States of America.

END OF COMBINED SYNOPSIS/SOLICITATION