J.1.5 Statement of Work.docx

OBO Roof & Façade Program

BUILDING ENVELOPE, ROOFING & WATERPROOFING A/E SERVICES

SECTION C - STATEMENT OF WORK

C.1 GENERAL

C1.1. The Department of State, Overseas Buildings Operations, Facilities Management [DOS/OBO/FAC] Roof & Façade Management Program has a requirement to provide Professional Services for indefinite delivery indefinite quantity contracts [IDIQ] to architectural engineering licensed/certified firms specializing in building envelope, roofing, and waterproofing projects to perform assessment, design, and construction inspection for maintenance and repair projects at various Foreign Service Posts worldwide.

C1.2 The A/E Contractor shall provide consulting, design, engineering, design-build bridging and inspection services as directed by the Contracting Officer (CO) in individual delivery orders. The A/E Contractor shall furnish all supervision, labor, equipment, materials, and services for the completion of each individual delivery order. Each delivery order shall be specific to various Foreign Service Posts (Post).

C.2 CONTRACT ADMINISTRATION

C.2.1. The A/E Contractor shall not conduct any work that is beyond this Statement of Work [SOW] unless directed in writing by the Contracting Officer. Any work done by the A/E Contractor beyond this SOW without direction from the CO will be at the Contractor’s own risk and at no cost to DOS.

C.2.2. The Contracting Officer will provide a Notice to Proceed [NTP] to the Contractor for each individual delivery order. No work shall be initiated until the NTP is issued by the CO.

C.2.3. The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative [COR]. The A/E Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each COR and their responsibilities.

C.2.4. DOS does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the A/E Contractor.

C.2.5 Neither the Contracting Officer’s nor OBO’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the A/E Contractor arising out of the performance of this contract.

C.2.6. Decisions by the COR with respect to the incorporation of Overseas Buildings Operations’ design review comments and quality considered within each delivery order will be final. Review comments and design issues recognized by the COR as requiring actions outside the existing Statement of Work will be separately documented, and will require a contract modification.

C.2.7. DOS has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of DOS.

C.3 RESPONSIBILITY OF CONTRACTOR

C.3.1. The A/E Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished under this contract. The A/E Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

C.3.2. All design professionals under this contract shall be registered to practice in their particular professional field within the United States. Licensed professionals shall seal all their documents.

C.3.3. All documentation produced for this project will become the ownership of OBO at the completion of this project. The A/E Contractor shall prepare and maintain a Quality Control Schedule [QCS] to address the cost and schedule for each service under a task order. The QCS is intended to document the entire project from beginning to end.

C.4 SCOPE OF WORK

C.4.1. The types of building systems which the A/E Contractor can expect to assess, test, design, prepare documentation, and quality assurance inspection under this contract:

C.4.3.1. Low Slope Roofs:

· Hot Rubberized Asphalt

· Modified Bitumen

· Built-up Coal Tar and Asphalt

· Single-Plies [PVC, TPO, CSPE, EPDM…]

· Liquid Coatings

C.4.3.2. Steep Slope Roofs:

· Asphalt Shingles

· Clay and Concrete Tile

· Slate Tile

· Metal Systems

· Liquid Coatings

C.4.3.3. Building Envelope Systems (Forced Entry/Ballast Resistant):

· Curtain Wall

· Stone / Masonry

· Structural Concrete

· Below Grade Waterproofing

C.5 ASSESSMENT AND REPORTING SERVICES

C.5.1 Obtain all information required to perform on-site surveys and inspections for development of an Assessment Report determined under each delivery order. The A/E Contractor shall travel to the site and meet with local staff of the Foreign Service Post (Post).

C.5.2 Visually survey and conduct physical tests to assess the condition of architectural components that include, but are not limited to: roof membrane; façade components, below grade waterproofing, insulation; metal and membrane flashing; doors and windows, structural deck and supporting joists or beams; drainage components; mechanical, electrical, and miscellaneous equipment; parapet walls; protection layers; and all other items associated with the existing deficiencies or the repair of these deficiencies.

C.5.3 Provide documentation that may include photographs, video, moisture meter readings, thermo-graphic data, test cut data, written description of components, drawings, cost estimates, scheduling and other requirements determined under each delivery order.

C.5.4 Investigate the availability, competence, and quality of local, in-country architects, construction contractors and materials; and assist in determining if local (in- country) contractors and/or materials are comparable to US standards and may be used. The A/E Contractor shall investigate local environmental conditions.

C.5.5 Investigate construction contractor support services required at the Post, that include but are not limited to: work area setup, construction contractor access to Post utility services, local security requirements and restrictions, work hours, access restrictions, and other logistical concerns as identified by the Post.

C.5.6 Collect and formulate all survey condition data and inventory in a format compatible with an automated component data base management system specified by the Contracting Officer's Representative (COR).

C.5.7 Assessment and Reporting Services shall be provided on a fixed fee basis with direct reimbursement for worker necessities for travel and per diem.

C.6 DESIGN-BUILD BRIDGING DOCUMENTATION SERVICES

C.6.1 Produce bridging documents and performance specifications for design-build projects to be included as part of the Assessment and Reporting Services, noted above, as described in the individual delivery order.

C.6.2 The documents for design-build projects shall illustrate the existing and the proposed waterproofing drawings and minimum acceptable standard details, required modifications to existing building features, performance specifications of the proposed “design base” system, including project administrative requirements, and specifications. Drawings shall be CADD generated and must be compatible with AutoCad.

C.6.3 Obtain available information from Overseas Buildings Operations and Post required to complete the documents. This information may include, but is not limited to: photographs; field notes and sketches; previous designs; architectural, structural, electrical, mechanical, plumbing, and other appropriate drawings.

C.6.4 Design-Build Bridging Documentation Services shall be included as part of the Assessment and Reporting Services fixed fee basis when required in the delivery order.

C.7 CONTRACT DOCUMENTATION SERVICES

C.7.1 Produce contract documents for design/bid/build as described in individual delivery orders. The contract documents shall consist of detailed drawings, specifications, including Division One, scheduling and cost estimates reflecting the proposed means of construction, construction contractor support services, and modifications to existing building features. Construction documents shall be CADD generated and must be compatible with AutoCad.

C.7.2 Obtain available information from Overseas Buildings Operations and Post required to complete the documents. This information shall include, but is not limited to: photographs; field notes and sketches; previous designs; architectural, structural, electrical, mechanical, plumbing, and other appropriate drawings.

C.7.3 Contract Document services shall be provided on a fixed fee basis.

C.8 BIDDING AND NEGOTIATION SERVICES

C.8.1 Assist in evaluating cost proposals submitted by construction contractors, and assisting with negotiating a final cost with the construction contractors.

C.8.2 For design-build projects, review and approve all proposed design details and submittals made by the design-build contractor. Promptly provide written technical analysis to the COR of the proposed design details and provide justification for those that are disapproved or are not consistent with the performance specifications.

C.8.3 For design/bid/build, review and approve all submittals made by the construction contractor and approve or disapprove any proposed design changes made by the construction contractor. Promptly provide written technical justification to the COR of any proposed design changes which are disapproved.

C.8.4 Design changes may require prior approval by the Contracting Officer.

C.8.5 Bidding and Negotiation Services shall be provided on a time-and-materials to a fixed fee maximum basis.

C.9 CONSTRUCTION INSPECTION SERVICES

C.9.1 Provide quality assurance inspections for construction projects as identified in individual delivery orders. Travel to the construction site and attend the pre-construction conference to meet with the construction contractor and Post staff.

C.9.2 Provide a qualified/certified quality assurance inspector to ensure that all specifications; drawings and approved changes to the contract are adhered to during construction. The A/E Contractor shall be responsible for informing the COR of any problems or deficiencies observed during construction.

C.9.3 Prepare daily observation reports of the contractor's work on-site. Daily reports shall be sent to the COR at the end of each work day. Prepare a final punch-list inspection for COR approval, the A/E Contractor shall provide the approved punch-list to the construction contractor for final completion.

C.9.4 Coordinate construction contractor support services required of the Post, that include but are not limited to: keeping Post staff informed of the progress or the work; work area setup; construction contractor access to Post utility services; local security requirements and restrictions; work hours; access restrictions, and other logistical concerns as identified by the Post and construction contractor.

C.9.5 A/E Contractor shall not have authority to make changes to the contract, or the design, nor to obligate the government for any additional cost or time extension to the contract.

C.9.6 On-site construction inspection services shall be provided on a time-and-materials basis with direct reimbursement for travel and per diem. Cost deductions maybe imposed for late daily observation reports.

C.10 WARRANTY/GUARANTEE INSPECTIONS

C.10.1 Obtain information from Overseas Buildings Operations, as-built documentation and maintenance manuals as required to perform an on-site warranty/guarantee inspection by a qualified/certified quality assurance inspector as identified in individual delivery orders.

C.10.2 Travel to the site for a visual inspection to assess the quality of the workmanship and materials before the construction contractor's workmanship warranty/guarantee expires. This is typically within two years of the date of substantial completion. Written and photographic documentation shall be made of each deficiency found. Prepare a written punch-list inspection report for the approval by the CO and COR.

C.10.3 The approved punch-list inspection report shall be sent to construction contractor and/or material supplier notifying them of the inspection and whether corrective action is required.

C.10.4 On-site warranty/guarantee inspection services shall be provided on a time-and-materials basis with direct reimbursement for travel and per diem.

C-11 REFERENCES

C.11.1 Overseas Buildings Operations modifies U.S. industry standards and building codes for the design of Foreign Service Posts worldwide. Perform services in accordance with U.S. codes and standards. The latest versions shall be referenced with regard to materials and design technologies.

C.11.2 When U.S. and local codes and standards are in conflict, A/E Contractor shall follow the more stringent code or standard.

C.11.3 The following standards and codes shall be applied to all services:

· Underwriters Laboratory Requirements for a Class A fire-rated roof assembly

· Factory Mutual wind uplift requirements

· National Roofing and Contractors Association, Roofing and Waterproofing Manual

· Sheet Metal and Air Conditioning Contractors National Association for roof system details

· American Society for Testing & Materials, roofing, waterproofing & bituminous materials

· International Building Code, to include structural load and roof drainage requirements

· OBO A&E Design Guidelines for U.S. Diplomatic Mission Buildings

· Local Codes and Regulatory requirements that may impact the project

A&E SECTION C SOW -6