19AQMM25R0079 00006 QuesAndAnswers 4.docx

19AQMM25R0079 Questions and Answers #4

1. SOW_C.5.4 & C.5.5: Can OBO confirm that it is OBO’s intention for Post to provide the list of pre-vetted local roofing and/or general contractors for the A/E teams utilize during site surveys?

DOS Response: The Statement of Work standard operating procedure (SOP) requires the A&E to preform local research and develop a list of local contractors to the USG.

2. SOW_C.5: Is the A/E Contractor responsible for repairing damages from testing and investigating during the survey or will Post make the repairs?

a. If the repair responsibility falls to the A/E, can OBO confirm its intention for Post to provide security-vetted local general and roofing contractors to avoid pre-survey vetting delays?

b. For local contractor support during surveys (e.g., scaffolding), does OBO typically structure these costs as:

i. Reimbursable expenses requiring PM coordination hours, or

ii. Fixed-price line items with risk contingencies?

DOS Response: The Statement of Work standard operating procedure (SOP) requires the A&E to perform testing and if destruction to repair after the test. All A&E in the past have carried a test kit to include tools and patch materials during site-visits. If the A&E firm cannot perform this service, do not submit a proposal.

This IDIQ Contract is for A&E services requires cleared American personnel. Local or uncleared contractors shall not be allowed on USG property in association with the A&Es work.

3. SOW_C.5: Could OBO clarify whether time/personnel allocations for site surveys are typically defined per task order or left to A/E discretion during pricing?

DOS Response: The Statement of Work shall define time and personnel requirements under each Task Order. This IDIQ Contract is for A&E services requires submission of cleared American personnel fixed labor rates for first year plus four option years.

4. SOW_C.5.2: Can OBO clarify expectations for sub-grade waterproofing inspections? Does OBO typically require A/Es to perform/document test cuts (with photos) or coordinate excavation efforts with local contractors?

DOS Response: The Statement of Work shall define specific scope requirements under each Task Order.

5. SOW_C.6 & C.7: Does OBO intend to establish separate Periods of Performance for Bridging vs. Contract Design phases in most task orders?

a. What is OBO's typical timeframe for IFC design reviews/issuance to roofing contractors?

DOS Response: The Statement of Work shall define specific period of performance tasks under each Task Order.

6. SOW_C.7: Does OBO prefer individual labor rates for support roles (Schedulers, Cost Estimators) or blended rates?

DOS Response: This IDIQ Contract is for A&E services requires submission of cleared American personnel fixed labor rates for first year plus four option years.

7. SOW_C.7: How will design reviews be scheduled, e.g., 60%/90%/100%?

DOS Response: The Statement of Work shall define specific scope requirements under each Task Order. Generally, OBO design reviews follow the 60% / 90% / 100% and Final Submission format.

8. SOW_C.9.3: Submitting QA Daily Reports at the end of each day may not allow sufficient time for Home Office/Designer review. Would a 48-hour grace period after the end of each workday be acceptable?

DOS Response: The Statement of Work standard operating procedure (SOP) requires the A&E to submit Quality Assurance Inspection Daily Reports – Keyword is daily. If the A&E firm cannot perform this service, do not submit a proposal.

9. SOW_C.10: Does OBO typically define timeframes/team sizes for warranty inspections per task order, or are these factors generally determined by the A/E during proposal pricing based on project scope?

DOS Response: The Statement of Work shall define specific scope, team composition, and period of performance requirements under each Task Order.

10. SOW_C.10.2: Could OBO outline typical roles for tracking/communicating 2-year warranty inspections between A/E, Post, and OBO Roofing teams?

11. SOW_C.11.1: Could OBO confirm if projects typically follow:

a) Base IBC standards without state amendments

b) Regional adaptations for seismic/hurricane zones per post location

c) Hybrid approach determined per task order?

DOS Response: The Statement of Work shall define specific scope and industry references requirements under each Task Order.

12. SOW General: Will OBO require regular progress reports during the design phases?

DOS Response: The Statement of Work shall define specific scope requirements under each Task Order. Generally, building envelop design phases are very short duration; the phased 60% / 90% / 100% and Final submissions are considered progress reports.

13. SOW General: Does OBO anticipate any projects on New Embassy Compounds (NECs)?

DOS Response: This IDIQ Contract is for A&E services with OBO Facility Management which requires cleared American personnel to perform on the existing inventory of structures. OBO has spent over $90.0M on building envelope repairs on less than ten-year old New Embassy Compound buildings.

14. SOW General: Is there a limit of subconsultants the A/E can submit/collaborate with?

DOS Response:This IDIQ Contract is for A&E services requires cleared American personnel. Local or uncleared contractors shall not be allowed on USG property in association with the A&Es work.

15. SOW General: How many A/E’s does OBO intend to award IDIQ contracts to?

DOS Response: Unknown until the qualification packages are reviewed for selection. OBOs past number of Building Envelope A&E IDIQ contracts has ranged from one to five firms.

16. IDIQ_B.2.1: May subconsultants be added or removed during the yearly optional IDIQ contract renewals based on new needs for the Prime A/E team?

DOS Response: This IDIQ Contract is for A&E services requires cleared American personnel. Local or uncleared contractors shall not be allowed on USG property in association with the A&Es work.

Keep in mind the time to obtain a facility security clearance followed by individual clearances for personnel ranges from three-months to two-years.

17. IDIQ_B.5.1: Are we required to list and price all potential equipment that may be needed to complete this IDIQ, or may these be determined for each individual Task Order?

DOS Response: This IDIQ Contract is for A&E services requires submission of cleared American personnel fixed labor rates for first year plus four option years. A&E may include rates for specific specialized equipment.

18. IDIQ_B.7.2: Given the Fly America Act requirements in Sect H.15, does OBO anticipate granting blanket travel waivers for non-U.S.-based personnel traveling between foreign locations when no U.S. carriers operate directly between the two countries?

DOS Response: This IDIQ Contract is for A&E services requires firms to follow the government travel regulations which includes Fly America Act. Generally, US air carriers only fly from US cities to aboard, then use a co-chair airlines.

19. IDIQ_G.3: Will OBO consider a 2-week team assembly/qualification submittal period to Task Orders to allow flexibility for complex task orders?

DOS Response: The Statement of Work shall define specific scope requirements under each Task Order.

20. IDIQ_L.2.4: Are there any page or format requirements, e.g., page maximum, for the Technical Volume?

DOS Response: Generally there is a double sided page maximum specified in the announcement.

21. IDIQ_General: How many Task Orders does OBO intend to issue each year under this IDIQ, approximately? Are the locations for these Task Orders known? Can OBO share a potential list of locations?

DOS Response: This IDIQ Contract is for A&E services to perform on the existing inventory of structures. OBO has an inventory of 18,000 buildings, and we haven’t found one without a roof. The locations and number of task orders shall be issued based on funds available within a fiscal year. Generally, there is a maximum yearly and overall contract sum specified in the announcement.

22. IDIQ_General: For recognized holidays where there is no work on site, can the time and reimbursable costs for the QA Construction Inspectors be included in the time-and-material contract?

23. IDIQ_General: Could OBO clarify how material testing (e.g., core samples, membrane integrity checks) is typically handled? Should A/Es include testing lab coordination in proposals, or does OBO prefer these services be managed through separate contracting vehicles suggested in Section B.6?

DOS Response: The Statement of Work standard operating procedure (SOP) requires the A&E to perform testing and if destruction to repair after the test. All A&E in the past have carried a test kit to include tools and patch materials during site-visits. If the A&E firm cannot perform this service, do not submit a proposal.

A&E SECTION