19AQMM25R0079 00004.pdf

19AQMM25R0079

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

03/07/2025

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Ryan C. Edwards

NAME

TEL.

EdwardsRC@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

Major Support Branch

OPE/AQM/FDCD/MSB

Office of Acquisition (AQM) Arlington, VA 22209

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM25R0079

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

02/18/2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to accomplish the following:

1. Revise the list of attachments to include J.1.8 Past Performance Questionnaire.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Ryan C. Edwards

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/07/2025

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Line Item Summary

Solicitation Number:

19AQMM25R0079

Contract Number: Title: OBO Roof Facade A&E Design Services Recompete

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Worldwide Envelope, Roofing, and Waterproofing A&E Services Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

EA $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

BASE PERIOD

101 Worldwide Envelope, Roofing, and Waterproofing A&E Services Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

EA $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

201 Worldwide Envelope, Roofing, and Waterproofing A&E Services Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

EA $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

301 Worldwide Envelope, Roofing, and Waterproofing A&E Services Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

EA $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

401 Worldwide Envelope, Roofing, and Waterproofing A&E Services Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

EA $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 AQS 19AQMM25R0079.pdf 02/25/2025

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES

B.1.1 The architect-engineer, hereinafter referred to as “the contractor”, shall provide all architectural/engineering expertise and services at various locations worldwide, as directed by the Contracting Officer and as specifically described in individual task orders.

B.1.2 The professional services to be provided include, but are not limited to, architectural engineering licensed/certified firms specializing in building envelope, roofing, and waterproofing projects to perform assessment, design, and construction inspection for maintenance and repair projects at various Foreign Service Posts worldwide. See Section C, Statement of Work.

B.2 CONTRACT TYPE

B.2.1 This is an indefinite quantity/indefinite delivery contract containing fixed hourly rates.

The term of contract 19AQMM25D00XX (TO BE COMPLETED AT TIME OF AWARD) is one year, with four one-year options to renew, under the same terms and conditions as the base year, except as provided in Section B.5, Prices/Costs. The actual amount of work to be performed, the time of such performance, the deliverables, and the location of the work will be determined by the Contracting Officer, who will issue formally executed task orders to the contractor. The only work authorized under this contract is that which is performed after receipt of a formally executed task order.

B.3 CONTRACTOR PERFORMANCE

B.3.1 Performance, the deliverables, and the location of the work will be determined by the Contracting Officer, who will issue formally executed task orders to the contractor. The contractor shall, upon receipt of duly executed task orders, perform all services as required in this contract and such further requirements as may be contained in orders for projects described therein. No new task orders shall be issued after the expiration of this contract.

B.3.2 In order to perform services under this contract, A/E Contractor must possess or be able to obtain a Defense Security Service (DSS) Secret or Top Secret Facility Clearance (FCL), with Secret safeguarding authorization, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M. If the A/E Contractor does not possess the necessary FCL, the Department will sponsor the firm for a clearance. Sponsorship does not guarantee that the firm will receive the clearance.

B.3.3 To obtain a Facility Clearance (FCL), the A/E Contractor submits the firm's principle officers' background data to obtain a Secret or Top Secret personnel security clearance before being issued the FCL by the Defense Security Service (DSS).

B.3.4 Personnel requiring access to classified information or Controlled Access Areas (CAAs) must possess a Secret or Top Secret personnel security clearance issued by the Defense Security Service (DSS).

B.3.5 The A/E Contractor’s key individuals who are responsible for the quality of design and the quality of documentation services and who may travel overseas shall be identified by the Contractor to receive a security clearance. Contract Labor Rates are for U.S. based personnel with required security clearances.

B.3.6 Subcontractors that require access to classified information or Controlled Access Areas must also possess a Facility Clearance FCL under the A/E Contractor's contract FCL. Contract Labor Rates are for subcontractor's U.S. based personnel with required security clearances.

B.4 MINIMUMS/MAXIMUMS

B.4.1 The Government makes no guarantee as to the actual amount of services that it may ultimately order the contractor to perform.

B.4.2 The minimum dollar value for the life of this contract is $10,000.00.

B.4.3 The maximum dollar value for each year of the contract (base year and each option year) is $800,000.00.

B.4.4 The maximum dollar value for the life of the contract (base year and four option years) is $4,000,000.00

B.5 PRICES/COSTS

B.5.1 The contractor shall provide professional services on a fixed-price task order basis, unless otherwise noted, for specific services stated in Section C, Statement of Work. In establishing the fixed price for individual task orders, the rates for the required services shall not exceed the fixed fully burdened hourly labor rates listed below. The fixed hourly rates below include wages, overhead, G&A, profit, and all employee fringe benefits, such as retirement, withholding for FICA and taxes, unemployment, workman's compensation, and union dues.

B.5.2 The Schedule below includes general labor categories for base contract Year and four option years for A/E personnel and subcontractors with a security clearance. The A/E Contractor may use other U.S. based personnel labor categories in the matrix as they see required to accomplish the contract. Labor categories for non-cleared or foreign consultants are not to be included in the rate schedule but as a separate fixed fee cost under each task order.

Prime Base Option Option Option Option Labor Category Year Year 1 Year 2 Year 3 Year 4

ADMINISTRATION

Principal Associate Project Manager Clerical

SERVICES

Senior Architect Junior Architect Intern Architect Senior Engineer Junior Engineer Engineer in Training Roof Consultant Roof Survey Technician Auto CAD Technician Specification Writer Certified Roof Inspector Roof Inspector

Sub-Contractor Base Option Option Option Option Labor Category Year Year 1 Year 2 Year 3 Year 4 Senior Structural Engineer Junior Structural Engineer Senior Mechanical Engineer Junior Mechanical Engineer Senior Electrical Engineer Junior Electrical Engineer Building Forensic Specialist

Materials/Equipment (optional)

Base Option Option Option Option Category Year Year 1 Year 2 Year 3 Year 4 Video Camera /day Infrared Camera /day Moisture Gauge /day Safety Rigging /day

*Note: Pursuant to FAR Clause 52.217-8, Option to Extend Services, the negotiated rates above will be utilized for the period in which this authority is exercised.

B.6 COST OF MATERIALS/EQUIPMENT

B.6.1 The cost of any materials or equipment the contractor is required to furnish in conjunction with the services rendered, shall be included in the task order price, unless otherwise noted.

B.7 REIMBURSABLE EXPENSES/TRAVEL/TRANSLATIONS

B.7.1 Reimbursable Other Direct Costs

Other direct costs (e.g., travel, telephone, express delivery, photocopying, etc.) shall not include overhead, G&A, or profit. These costs are provided at actual expense and shall be included in the fixed price proposal for each task order, as necessary.

B.7.2 Travel

All travel required under a task order must be authorized in writing by the Contracting Officer (a fully executed task order/modification constitutes authorization.) The terms and conditions of the Federal Travel Regulations shall apply to all travel and travel-related matters under the contract. For authorized travel, the contractor will be reimbursed for (a) the cost of economy class (coach) air fare and (b) per diem at rates prevailing when travel is undertaken. Travel is approved for U.S. airlines only; any deviation requires a waiver, approved in advance by the appropriate official.

Miscellaneous travel items (taxi fares and other ground transportation expenses incurred in connection with the travel, and, if applicable, passport/visa fees, passport/visa photographs, travelers check fees, and airport taxes) are included in the fixed price of the task order.

Contractor shall not travel until a country clearance request has been submitted to the COR and cleared by DS/IS/IND. Travel to specific HUMINT threat posts shall not occur until a favorable DS name check has been obtained.

B.7.3 Sub-Consultant Markup

A sub-consultant markup fee is not authorized on task order fee proposals. For 100% pass-through requirements (only), to consultants, the prime contractor may allocate project management hours in the corresponding fee proposal, addressing the administration/management of the project.

B.7.4 Translations

The contractor shall be reimbursed for the actual costs of all required language translations.

B.7.5 Defense Base Act Insurance:

The requirements of the Defense Base Act (DBA) apply to this contract and any subcontracts under this contract for overseas travel. Refer to Section I for clauses that refer to Defense Base Act Insurance. The Contractor shall provide Defense Base Act insurance coverage in accordance with FAR clause 52.228-03 Workers' Compensation Insurance (Defense Base Act). The Contractor may elect to purchase Defense Base Act insurance either on an annual basis or individual task order basis

B.7.6 Completion of Authorized Overseas Travel:

Upon completion of authorized overseas travel, the A/E Contractor shall submit his invoice for payment. Copies of transportation tickets or other evidence that the trip was performed must be included as well as visa, airport tax, hotel, local transportation, and DBA invoices.

SECTION C – STATEMENT OF WORK

C.1 STATEMENT OF WORK

C.1.1 See Section J.1.5

SECTION D - PACKAGING AND MARKING

D.1 UNCLASSIFIED

D.1.1 Packaging and marking shall be in accordance with commercial practice, except to the extent other requirements are indicated by the security specifications of this contract.

D.1.2 Drawing sets shall be shipped in rolls of six-inch diameter or less. Or as required by the

SOW of each Task Order. Verify with COR the format and delivery method of deliverables prior to any shipment of drawings.

D.2 DEPARTMENT OF STATE DELIVERY, MAIL, AND COURIER ADDRESSES

***The contractor shall include the substance of Provisions D.2 and D.3 in all cleared subcontracts. The substance of D.3 shall be reproduced in all subcontracts.***

D.2.1 RESERVED

D.2.1.1 Classified packages shall NOT be sent via U.S. Postal Service. Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411.

Alternatively, GSA Schedule 48, Commercial Delivery Carriers, may be used in accordance with NISPOM 5-403-e, and ISL 2006-02, para 18. Currently, the carriers on that list include:

FEDERAL EXPRESS CORPORATION

UNITED PARCEL SERVICE

CORTRANS LOGISTICS, LLC

D. C. DYNA, INC. (DBA: CAVALIER LOGISTICS)

PANTHER II TRANSPORTATION, INC.

Any Classified packages to be delivered via commercial delivery carrier listed above should be coordinated with the delegated COR of the task order and the CO prior to shipment. Classified packages address will be confirmed by the delegated COR and the CO.

The contractor shall notify the intended recipient an estimated time of arrival a minimum of 24 hours prior to sending and receive written confirmation that the recipient will be available to accept the delivery before sending the package.

D.2.1.2 All classified hand-carry deliveries from the contractor to DoS shall be made to the following address between the hours 8:00 AM and 4:00 PM. The contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

U.S. Department of State Overseas Buildings Operations

Attn: Contracting Officer’s Representative (Other delivery/recipient instructions can be listed here)

1701 N. Fort Myer Drive Arlington, VA 22209

D.2.2 Unclassified and SBU packages sent via U.S. mail, registered, or certified mail, shall be addressed as follows:

U.S. Department of State Office of Global Acquisition

A/GA/AMD/DMS/FAC/MOD

Attn: Contracting Officer

2009 Dyess Ave, Ste 3F360 Charleston, SC 29405

(Intended OBO recipient name(s) should appear only on inner envelope)

NOTE: Classified information cannot be sent to this address.

D.2.3 Unclassified packages sent via commercial courier service and U.S. Postal Service Overnight Express shall be addressed as follows:

U.S. Department of State Office of Global Acquisition

A/GA/AMD/DMS/FAC/MOD

Attn: Contracting Officer

2009 Dyess Ave, Ste 3F360 Charleston, SC 29405

NOTE: Classified information cannot be sent via this method.

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER SHIPMENT OF

DOCUMENTS AND DRAWINGS

D.3.1 Separate packaging of electronic media and hard-copy material. The prime contractor, and any associated subcontractors, will package all paper documents and drawings and electronic media (classified, SBU and unclassified) in separate mailing packages. Specifically, electronic media (such as CDs) will be transported in electronic media packages that contain no other drawings or hard copies of any kind, beyond that of transfer/receipt documentation. Hardcopy (paper) drawings and documents will be packaged separately.

D.3.2 Double-wrapping and addressing of packages. For all shipping methods, the prime contractor and any associated subcontractors will ensure that all project documentation, regardless of classification, is prepared and shipped in accordance with the requirements in NISPOM Chapter 5 Section 4. Specifically, the packages should be double-wrapped with both layers addressed properly and labeled with the sender’s address. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes. No indication of the classification or sensitivity should appear on the outer wrapper. Unclassified and SBU packages addressed to overseas facilities or sites may not have the words “blueprints” or “drawings” displayed on the outer wrapper.

D.3.3 Packaging heavy materials in appropriate containers. In applying the above double-wrapping and addressing procedures, items sent via U.S. mail or commercial carrier weighing more than one (1) pound, shall be enclosed within an appropriately sized double-walled box or, for rolled drawings, a manufactured mailing tube. The cardboard box or mailing tube counts as the second layer of wrap.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION

E.1.1 The contractor’s key individuals who are responsible for the quality of design and the quality of documentation shall be identified by the contractor in the Quality Management Program.

E.2 ACCEPTANCE

E.2.1 Acceptance of deliverable items shall be by the Contracting Officer’s Representative.

Acceptance or use of documents developed under this contract shall not in any way relieve the contractor of responsibility for the design.

E.3 QUALITY ASSURANCE AND QUALITY CONTROL

E.3.1 A principal factor of performance on a project is the contractor's control of the quality of design services. The contractor shall establish and maintain a project-specific Quality Management Program (QMP) which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing quality control and quality assurance on a project. Effectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation. The QMP applies to the control of quality throughout all areas of contract performance.

E.3.2 Quality Management Program

The contractor's QMP shall be OBO-approved to provide employees, consultants, and/or joint-venture partners with established, uniform procedures for production of project data and documents throughout the design process. Principal functions of the QMP are the following:

E.3.2.1 Quality Control (QC): Operational techniques and activities that are used to fulfill requirements for design quality.

E.3.2.2 Quality Assurance (QA): Documentation of planned and systematic actions required to provide confidence that design services provided are based on project requirements and satisfy stated requirements for quality.

E.3.3 Audits

After award of the contract, the Government may perform audits of the contractor’s QMP to periodically assess conformance with the QMP in accordance with the provisions of Section E of the contract. Disapproval of the program, or major portions, may be cause for a delay in progress of the project’s development or, in some cases, withholding acceptance of the contractor's performed services. The Government may examine the contractor's existing quality system prior to award of this contract as part of a pre-contract assessment, in order to determine the ability of the contractor to satisfy the "quality" requirements of this contract.

E.3.4 Agreement on Quality Assurance

The contractor shall develop a clear understanding on quality assurance matters for which the contractor and their consultants are responsible, and the quality assurance program of the consultants shall be integrated with that of the contractor of record.

E.3.5 QMP Administration

The contractor shall designate a QMP Manager (QMPM) who will be responsible for review, verification and certification of all submittals transmitted to OBO. The administration of the quality program shall be vested in a responsible, authoritative element of the organization with a clear access to management. The organization shall be staffed by qualified technical personnel, with sufficient authority to ensure that quality requirements are consistently maintained.

E.3.6 QMP Submittal Requirements

The QMP shall be structured and developed to include the following minimum requirements:

E.3.6.1 Organizational Structure: The contractor shall define and submit a QMP Plan within 30 days of contract award, including an organizational structure diagram, and a description of responsibilities of key personnel who will perform the services. Persons responsible for interface with the Government, including the security manager and QMP Manager, must be identified. A separate list should also include all team members, including consultants with telephone and email addresses.

E.3.6.2 Quality Policy: The contractor shall have a stated corporate quality policy. This policy shall be consistent with the contractor's quality policy in the QMP. The contractor shall ensure that the corporate quality policy is understood, implemented, and maintained by all employees of the contractor and the contractor's subcontractors.

E.3.6.3 Checking, Coordinating, and Integrating Drawings: Quality control procedures shall be established to ensure individual drawings and other documentation are checked and that documentation, including that of the supporting disciplines (e.g., architectural, civil, structural, mechanical, electrical) are coordinated and integrated. Deficiencies, ambiguities, conflicts, and inconsistencies shall be corrected prior to document submittal. Similar procedures shall be established to ensure that prepared work complies with all design and code requirements without the need for the USG to identify defects and initiate corrective action.

E.3.6.4 Document Control: The QMP shall ensure that documents, including subsequent changes, will be reviewed for adequacy, approved for release by authorized personnel, and properly conveyed to the USG. Persons responsible for reviewing, approving, and releasing new and revised documents shall be identified.

E.3.6.5 Verification: The QMP Manger (QMPM) shall ensure that documents, including subsequent changes, will be reviewed for adequacy, approved for release by authorized personnel, and properly conveyed to the Government. Persons responsible for reviewing, approving, and releasing new and revised documents shall be identified. The QMPM shall maintain the actual set of mark-ups of the review documents for onboard verification, if desired by the COR. The QMPM shall ensure that all submittals are appropriately marked with classification markings (unclassified, SBU, SBU/NOFORN, Confidential or Secret), government warnings against reproduction and distribution, and bear the proper name of the site/project.

Unmarked submittals shall be returned to the contractor for classification and marking.

E.3.6.6 Corrective Action: The QMP shall clearly define responsibilities and procedures for corrective action in the event that deficiencies in professional design services or resulting deliverables are found to exist.

E.3.7 Study and Design Input

Assurance must be provided that all study and design input such as basis of design, criteria, and standards will be properly identified and documented in such a way that their selection may be reviewed by the Government.

E.3.8 Building Standards

Design and construction must comply with the building codes and standards and applicable design criteria. Inconsistencies among codes and standards shall be brought to the COR’s attention in writing. The COR will resolve any inconsistencies.

E.3.9 Other Procedures

Other procedures shall address design management, procurement design activities, construction management, quality records, and audits.

E.3.10 Security and Communications Interface

The contractor's QMP shall provide for integration of security and communications requirements into the project.

E.4 DESIGN DOCUMENTATION REVIEW

E.4.1 Integrated Design Review (IDR)

As part of the mission of OBO to manage development of overseas building projects, reviews of design submittals or reports ensure that the contractor designs the project to meet the criteria stated within this contract. The focus of OBO’s reviews is in three major areas: contract requirements, quality of documentation, and compliance with DOS’ Security Classification Guidance for Design and Construction of Overseas Facilities, dated July 2018. The purpose of each IDR is to promptly identify significant design issues, followed by their timely resolution.

Reviews utilize the “Document Review and Checking” software (DrChecks), which is part of OBO’s ProjNet Applications. The contractor shall use DrChecks during project reviews. See Section E.5 for more information regarding ProjNet.

E.4.2 General Review Procedures

E.4.2.1 The Integrated Design Review (IDR) Process consists of two distinct efforts, an endeavor to identify key design issues, and the activity of resolving those issues as an integrated team. Each project will have formal IDR’s held at document submission phases. The test of a successful review is in its ability to identify critical issues and to bring those issues to successful conclusion in the design. The time to bring issues to final resolution becomes crucial as it affects the cost and delivery of every project. It should be the focus of every team member to reach resolution in as expedient a manner as possible.

E.4.2.2 While each review will be conducted slightly differently, the integrated design review process involves these primary steps: 1) Kick-Off Meeting; 2) Review (Review Comments Collected in Database); 3) Internal Coordination; 4) Evaluation; 5) Backcheck; 6) Resolution Meeting, and 7) A/E Feedback Survey. The overall schedule for the IDR is 30 days, with 18 days for the Identification of Issues (Kickoff, Review, Internal Coordination) unless otherwise specified in Section C. It is the role of the contractor to ensure that their overall schedule is integrated to accommodate the time required for the IDRs.

E.4.2.3 The COR for each task order is the point of contact for the coordination and integration of the IDR schedule for the project. The same IDR process will be conducted concurrently for the unclassified/SBU document on ProjNet.

E.4.3 Complete Deliverables Received

E.4.3.1 Following the delivery and distribution of contract deliverables (generally five calendar days), the OBO design team lead by the COR will conduct a kick-off meeting with the intent of validating the completeness of the design submittal, and reviewing current contract requirements and outstanding design issues. At a minimum this meeting will review the following:

o The completeness of the contract deliverable, identifying any missing or incomplete submittal requirements, and their impact on the review.

o Acceptability (preliminary) of document against the Security Classification Guide.

o Appraise the team of the design review schedule.

o Review outstanding changes or contract modifications that might impact the review.

o Review discipline assignments in the review.

o Review previous comments, and their incorporation.

o Identify design review conventions and working process.

E.4.3.2 Failure by the contractor to comply with the contract may be grounds for rejection of the submittal. Failure of the USG to identify non-compliant items does not relieve the contractor of the requirement to meet contractual requirements.

E.4.4 Collaborative Review

OBO reviewers are responsible to review the design within the confines of their technical expertise. As a compliance review, comments will focus primarily on technical requirements as derived from requirements, quality, and a security classification review. Additionally, reviewers will assess the overall level of submittal quality. Reviewers will be utilizing DrChecks and are asked to reference each of their comments to the contract.

E.4.5 Review Coordination Meetings

Scheduled and facilitated by the design manager, a thorough review of design comments is conducted with the purpose of screening out and editing review comments. It is the goal of this coordination to delete and edit those comments that lack technical merit, or that place a new requirement on the contractor and his design. Previous experience demonstrates that this phase of the review can result in a significant reduction in the number of comments, and will provide clarification to relevant design issues. Prior to this meeting, each technical expert is expected to thoroughly review all comments within their discipline. The purpose of the Review Coordination Meeting is to coordinate (editing or deleting) any conflicting, non-substantive, duplicative, or out of scope design issues and bring to resolution to those issues within the Government’s review team.

E.4.6 Contractor Evaluation to Review Comments

With the completion of the Government’s technical coordination, the design review is opened to the Contractor for technical feedback. The Contractor is required to review and respond to each technical issue. DrChecks provides a structured methodology allowing the Contractor to provide concurrence or non-concurrence to comments. Additionally, each review comment can be tagged to its potential impact on cost, scope, or schedule. The Contractor shall respond to any non-concurred comment with a thorough explanation and justification.

E.4.7 Reviewer Backcheck

With the contractor’s completion of the comment responses, the government reviewer back checks the contractor’s responses. The government reviewer is responsible to “Close” issues in DrChecks that are responded to satisfactorily by the contractor; i.e., if the reviewer agrees with the response of the contractor, the comment will be closed. Issues that remain “Open” are to be accompanied with a technical discussion of the issue justifying the reviewer’s technical position.

“Open” comments shall reflect only those design issues where the Government and the contractor differ substantially in their interpretation of a technical design requirement or its implementation. Issues that are designated as “Open” should be followed up as a technical discussion with technical counterparts as long as the issue remains technical rather than contractual.

E.4.8 Resolution Meeting

Conducted by the task order COR, with support by the technical team leader and team, a review of all “Open” design issues is conducted in a meeting between the contractor and the government. An issue-by-issue evaluation is conducted, and resolution reached between the government and the contractor on all outstanding review items. All “Open” items will be “Closed” with an agreed upon resolution or action in ProjNet.

E.5 RESERVED

E.6 RESERVED

E.6.1 General

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The base contract period will be one year from the date identified in Block 2 of the SF-252. The contract may be extended by exercising a one-year option. The contract period, including a maximum of four option years, shall not exceed five years.

F.2 DELIVERABLES

The deliverables and delivery schedule shall be determined and included in each task order.

F.3 DELIVERY CHARGES

All delivery charges shall be prepaid by the contractor.

F.4 ORDER OF SERVICES

The Contracting Officer reserves the right to establish the order in which the services are performed.

F.5 CONTRACTOR DELAYS

Project schedule is a key parameter of task order projects, and the completion of the design and documentation periods are key to the project as a whole. Liquidated damages are anticipated for construction associated with certain task order projects. Liquidated damages are not required hereunder; however, the Government will require adequate consideration for any slippage in schedule without an excusable delay.

SECTION G - CONTRACT ADMINISTRATION

G.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(DOSAR 652.242-70) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitation of the authority so delegated; provided, that the designee shall not change the terms and conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) Mr. Robert Kanak is the contract COR. Each task order awarded under the contract will include the name of the COR for that individual project.

G.2 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND

INSTRUCTIONS TO IMPLEMENT USAGE OF THE INVOICE PROCESSING

PLATFORM (IPP)

G.2.1 (a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov.

Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

G.2.2 The COR who shall determine if the billed services have been satisfactorily performed and if reimbursable expenses billed are correct. If it is determined that the amount billed is incorrect, the COR, will approve undisputed portion of the invoice and notify contractor in writing.

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G.8.3 Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

G.8.3.1 Name and Address of the contractor G.8.3.2 Date of invoice G.8.3.3 Unique Vendor Invoice Number G.8.3.4 Remittance Contact Information G.8.3.5 Shipping Terms, Ship to Address G.8.3.6 Payment Terms G.8.3.7 Total Quantity of items, Total Invoice Amount G.8.3.8 DOS Order CLIN G.8.3.9 Requisition Number, Contract number, Order Number; also modification number, if applicable for each line item G.8.3.10 Description of the services rendered for each line item G.8.3.11 Individual Line Item Quantity, Price, and Extended Amount

The contractor shall execute a Contractor's Release Certificate at the time of contract close−out.

Section J contains a copy of the Contractor's Release Certificate. One copy shall be kept in the contractor's files. If the contractor has any questions regarding payment status of an individual task order, they shall contact the COR.

G.3 TASK ORDER SELECTION AND AWARD

Contractors shall be given a fair opportunity to receive task orders under the contract (a limited competition shall be utilized, when circumstances require this type of action). A summary of the selection process is provided below.

Letter of Interest

All contractors of the multiple award IDIQ will be sent letters of interest for project requirements. Interested firms will respond and submit information as required by the letter of interest.

Selection

When a requirement has been identified by the program office, a selection panel shall review/evaluate all of the contractor's qualifications, to determine which contractor is the most qualified. Factors considered in the technical review include, but are not limited to: Experience related to the required services; unique or specialized experience; demonstration understanding OBO requirements/delivering products in accordance with OBO standards; ability to conduct work in the required timeframes; scheduling considerations - contractor's workload/capacity/availability, and whether the proposed requirement is a follow-on requirement.

Request for Proposal/Evaluation/Award

(a) Unless otherwise directed, requests for proposals shall be issued, in writing, by the Contracting Officer. The request for proposal is not a task order and does not authorize performance.

(b) Upon receipt of the request for proposal, the contractor shall prepare and submit a fee proposal to the Contracting Officer. In most cases, seven calendar days are allocated for the contractor to submit its proposal in response to the technical requirements.

(c) The COR evaluates the proposal and forwards their written comments/recommendations to the Contracting Officer.

(d) Scope clarifications are conducted with the contractor, to ensure the contractor understands the Government’s expectations of the requirement.

(e) At the conclusion of scope clarifications, the contractor submits a revised proposal(s), as required. The COR reviews the proposal(s) and determines if the proposed level of effort is acceptable. Price agreement is, at some point, reached between the Government and the contractor.

(f) Award is made.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 TASK ORDERS

Task orders shall be issued on Optional Form 347 and shall include, but not be limited to, the following information:

(1) Project or project location (if applicable)

(2) Date of order

(3) Contract and order number

(4) Description of services to be performed

H.2 DOCUMENTS – OWNERSHIP AND USE

H.2.1 Ownership. All drafts, revisions, and versions of designs, drawings, specifications, notes, software code, databases, and models (digital, tangible, and scale), and all copies thereof, and other works developed and generated in the performance of the Contract or furnished to the Government in the performance of the Contract (“Documents”) shall be and are the exclusive property of the Government and may be used on any other design construction without any additional compensation to the architect engineering contractor. The Government shall be considered the “person for whom the work was prepared” for the purpose of authorship in any copy writable work under Section 201(b) of Title 17, United States Code. With respect thereto, the architect engineer contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent of copyright laws.

Government ownership, acceptance, or use as intended by this contract does not in any way relieve the contractor of responsibility for the design, biddability, or constructability of the documented design or for the services rendered.

All documents are to be controlled and disseminated on a strict need-to-know basis.

Reproduction is prohibited without express written approval of the U.S. Government. All design and construction documents generated shall be annotated as follows:

WARNING

This document is the property of the United States Government. Further reproduction and/or distribution are prohibited without the express written approval of:

Department of State Overseas Buildings Operations Arlington, VA 22209

H.2.2 Use and Return

Unless otherwise provided in the contract, the documents described above are not to be used by other than the contractor on other work. With the exception of the signed contractor set, additional copies thereof provided to or made by the contractor are to be returned or suitably accounted for by the contractor upon final completion of the work.

The architect engineer contractor, for a period of three years after completion of the project, agrees to furnish all retained works at the request of the Contracting Officer. Unless otherwise provided in this contract, the architect engineer contractor shall have the right to retain copies of all works beyond such period, except in the case of classified designs, drawings, specifications, and any other documents, which must be returned to the Contracting Officer or destroyed within 2 years, in accordance with the NISPOM, unless specific written approval is requested and granted by DS/IS/IND via the Contracting Officer.

H.3 GOVERNMENT-FURNISHED PROPERTY

Any Government-furnished property will be stated in the individual task orders.

H.4 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor shall include the substance of this provision in all subcontracts, purchase orders, and consulting agreements for services hereunder.

The architect firm that develops the design intent documents (designer of record) is not eligible to participate on the design-build contractor’s team. Any firm in any discipline working with the designer of record to develop the design intent documents or providing cost estimating services through a first-tier subcontract, purchase order, and/or consulting agreement may not be eligible to:

a) render services to the contractor awarded the design-build contract, that involve the review, verification, or construction based upon the design intent documents;

b) serve as part of the Design-Build Contractor’s team in any capacity; nor

c) render services that involve the review, verification, or construction based upon the design intent to any subcontractor at any tier on the project. Determinations for eligibility will be on a case-by-case basis.

Sub-consultants that do not make direct contribution to development of the design intent bridging documents and do not have access to the designers cost data will not be determine ineligible to participate on the contractor’s team upon verification of the sub-consultants limited involvement and access by the contracting officer. The designer of record shall be responsible for identifying all firms and sub-consultants potentially participating on its team as soon as possible.

H.5 PUBLIC RELEASE OF INFORMATION

There shall be no public release of information or images concerning any aspect of the design, construction, or other services relating to any project under this contract, or other documents resulting there from, without the written prior approval of the Contracting Officer. The Contractor shall include the substance of this provision in all subcontracts hereunder.

H.6 RESOURCE CONSERVATION

All proposals, reports, specifications, and other paper intensive deliverables shall be submitted on recycled paper, utilizing double-sided copying to the maximum extent practicable, in accordance with Public Law 94-580, Resource Conservation and Recovery Act.

H.7 NOTIFICATION OF CHANGES

H.7.1 This provision applies to changes other than changes directed by the Government pursuant to the contract clause, FAR 52.243-1 Changes - Fixed Price -- Alternate III .

H.7.2 Definitions. "Contracting Officer," as used in this clause, does not include representatives of the Contracting Officer.

H.7.3 Notice. The primary purpose of this clause is to obtain prompt reporting of Government conduct that the contractor considers constituting a change to this contract. Except for changes identified as such in writing and signed by the Contracting Officer, the contractor shall notify the Contracting Officer in writing promptly within 5 calendar days from the date the contractor identified any Government conduct (including actions, inactions, and written or oral communications) that the contractor regards as a change to the contract terms and conditions.

Any notification received after 5 calendar days will not be considered. On the basis of the most accurate information available to the contractor, the notice shall state--

(1) The date, nature and circumstances of the conduct regarded as a change;

(2) The name, function, and activity of each Government individual and contractor official or employee involved in or knowledgeable about such conduct;

(3) The identification of any documents and the substance of any oral communication involved in such conduct;

(4) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose;

The particular elements of contract performance for which the contractor may seek an equitable adjustment under this clause, including –

(i) What contract line items have been or may be affected by the alleged change;

(ii) What labor or materials or both have been or may be added, deleted, or wasted by the alleged change;

(iii)To the extent practicable, what delay and disruption in the manner and sequence of performance and effect on continued performance have been or may be caused by the alleged change;

(iv) What adjustments to contract price, delivery schedule, and other provisions affected by the alleged change are estimated; and

(v) The contractor's estimate of the time by which the Government must respond to the contractor's notice to minimize cost, delay, or disruption of performance.

H.7.4 Continued performance

Following submission of the notice required above, the contractor shall diligently continue performance of this contract to the maximum extent possible in accordance with its terms and conditions as construed by the contractor, unless the notice reports a direction of the Contracting Officer or a communication from a technical representative of the Contracting Officer, in either of which events the contractor shall continue performance; provided, however, that if the contractor regards the direction or communication as a change as described above, notice shall be given in the manner provided.

H.7.5 Government response

The Contracting Officer shall promptly, within thirty (30) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer shall either –

(1) Confirm that the conduct of which the contractor gave notice constitutes a change and when necessary direct the mode of further performance;

(2) Countermand any communication regarded as a change;

(3) Deny that the conduct of which the contractor gave notice constitutes a change and when necessary direct the mode of further performance;

(4) In the event the contractor's notice information is inadequate to make a decision under

(1), (2), or (3) above, advise the contractor what additional information is required, and establish the date by which it should be furnished and the date thereafter by which the Government will respond.

H.7.6 Equitable adjustments

H.7.6.1 If the Contracting Officer confirms that Government conduct effected a change as alleged by the contractor, and the conduct causes an increase or decrease in the contractor's cost of, or the time required for, performance of any part of the work under this contract, whether changed or not changed by such conduct, an equitable adjustment shall be made --

(a) In the contract price or delivery schedule or both; and

(b) In such other provisions of the contract as may be affected

The contract shall be modified in writing accordingly. In the case of drawings, designs, or specifications that are defective and for which the Government is responsible, the equitable adjustment shall include the cost and time extension for delay reasonably incurred by the contractor in attempting to comply with the…