19. Section L, FA468624R0014 (1 May 2024).docx

1. SECTION L - INSTRUCTIONS TO OFFERORS

L.1 Introduction

1. Purpose: This section provides instructions, conditions, and notices to offerors for the design and construction of two separate HVAC Replacement services. These projects will each require a unique approach and have different timelines in which they need to be completed. The award will be made on an “All, Some, or none” basis. The solicitation is structured to emphasize the "Best Value" approach, ensuring a comprehensive evaluation that goes beyond cost considerations alone.

2. Overview: The Contractor shall submit 2 proposals, treating each Contract Line Item (CLIN) as a separate requirement. Each proposal shall be prepared in accordance with the following instructions, outlining the approach, methodology, and qualifications for the successful completion of the bid-build project. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

L.2 Proposal Submission

1. Format: The proposal shall be submitted electronically via email to the contract administrator and contracting officer and prepared in accordance with the instructions provided in this solicitation and include the following sections:

a. Technical Proposal: Details of the proposed design, permitting, and construction/installation, ensuring compliance with DoD regulations.

b. Cost Proposal: A detailed breakdown of the costs associated with each phase of the Design/Build project.

2. Submission Deadline: Proposals must be submitted no later than 31 May 2024 at 1300 (1:00 pm) PDT.

L.3 Technical Proposal Requirements.

1. Construction/Installation: The contractor is responsible for obtaining all necessary permits ensuring compliance with DoD regulations and other applicable laws and regulations. The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Contractor responses will be evaluated against the Technical subfactors defined in this document. The Contractor is expected to provide as specifically as possible, the actual methodology that they intend to would use for accomplishing/satisfying these subfactors. Contractors will address their technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical subfactor. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Contractor is representing that their firm will perform all of the requirements specified in the solicitation. The Contractor shall not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L.4 Evaluation Criteria

1. Overview: Proposals will be evaluated based on the following criteria:

a. Technical Approach and Methodology

b. Cost Proposal

c. Qualifications and Experience

2. FACTOR 1: Technical

a. Sub-Factor 1.1 – Statement of Work (SOW): The contractor’s SOW clearly details how work will be accomplished and meets/addresses both, or each of the Governments SONs (CLIN 0001’s SON, and CLIN 0002’s SON), requirements. The contractors SOW shall provide a written plan describing in detail all phases of equipment installation, address work sequencing, site preparation, equipment installation, and reporting.

b. Sub-Factor 1.2 – Design: The contractor’s proposal provides at least 15% level of effort design, identifying all major components of work and with all information requested in the SON.

c. Sub-Factor 1.3 – Schedule: The contractor’s proposal provides a progress schedule (design/construction) with a reasonable period of performance. This will be submitted on an AF 3064 (see sec J). The project schedule that the Contractor submits must include, at minimum, the Purchase Order (TO) award date, period of performance of the TO, and description of each task in a project schedule.

3. FACTOR 2: Price

a. Sub-Factor 2.1 - Bid Schedule

4. FACTOR 3: Qualifications and Experience

a. Sub-Factor 3.1 – The contractor is required to furnish documentation demonstrating successful completion of three relevant contracts (refer to Section J for the provided template).

L.5 Basis of Award

1. This is a Design/Build project, and offerors are expected to provide comprehensive proposals that address all aspects of the Design/Build process, to include compliance with DoD regulations.

2. Award will be made in accordance with the procedures specified, and on the basis of the lowest priced proposal meeting the acceptability standards for non-price factors. An order may be awarded to the contractor who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the instructions) and is judged, based on the evaluation factors and subfactors, to represent the technically acceptable proposal with the lowest complete and reasonable price.

3. The Government will review Offeror Bid Schedules and arrange all proposals from lowest-priced to highest-priced. Bid Schedules must be complete, in order to be further considered. The Government will then evaluate offeror technical proposals and rate as either acceptable or unacceptable for each subfactor. An acceptable subfactor clearly meets the minimum requirements of the solicitation. Unacceptable technical proposals may not be further evaluated; however, the Government may conduct interchanges, as determined by the CO. The Government will then evaluate offerors’ price proposals and rate as Fair and Reasonable or Not Fair and Reasonable. Not Fair and Reasonable proposals may not be further evaluated; however, the Government may conduct interchanges as determined by the CO. Fair and Reasonableness will be determined by comparison to the Independent Government Estimate, other prices proposed, historical prices paid, or any other price analysis technique identified in FAR 15.404-1(b)(2). Price comparison using one or more of these techniques may identify unreasonable pricing (too low or too high). Unreasonable pricing may result in the Offerors’ proposal being not awardable.

L.6 Submission Instructions All proposals shall be submitted electronically to to SrA James Buyag and SrA Jacob Stime at james_bryan.buyag@us.af.mil and jacob.stime@us.af.mil respectively.